Under administrative direction, to direct, manage, supervise and coordinate the Distribution and Collection Division programs and activities within the Public Works Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Public Works Director.

Scope of Responsibility:
Responsibility requires application of professional/managerial principles and judgment, within overall direction established by senior management, which affects a large work unit or several smaller units, 10% to 30% of the organization, with large financial impact. Solves complex technical or strategic problems, applies technology or business approaches in new ways; develops and recommends new alternatives. Failures and successes and failures affect short-term performance of the organization and financial impact on the overall organization is significant. Requires frequent interaction to provide detailed procedural explanations or technical responses and/or occasional contact to negotiate basic agreements, where relationships affect morale of major work units and/or development, and maintenance of relationships with key customers or vendors.

Essential Duties and Responsibilities:
Supervision
• Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficien¬cies; implement discipline and termination procedures.
• Plan, direct, coordinate, and review the work plan for the Distribution and Collection Division; meet with staff to identify and resolve problems; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures to ensure that correct, efficient, cost effective, and safe work procedures are followed.

Division Operations
• Participate in assuming management responsibility for the Distribution and Collection Division programs, services and activities including engineering, planning, designing, operation, and maintenance of water and wastewater systems and facilities; direct the inspection, operation and maintenance of water distribution system, wastewater collection systems, wastewater lift stations, and water meter Advanced Meter Infrastructure/Auto Meter Reading (AMI/AMR) operations.
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs in the Distribution and Collection Division; recommend, within Departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.
• Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Public Works Director; direct the implementation of improvements.
• Conduct a variety of organizational studies, investigations, operational studies and special projects including manpower, material, and equipment utilization studies; coordinate and assist in the preparation of water and wastewater rate studies, bond sales, and triennial reports; recommend modifications to Distribution and Collection Division programs, policies, and procedures as appropriate to improve efficiency and cost effectiveness of operations.
• Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends, innovations, and regulations in the fields of water and wastewater systems and treatment.
• Provide a variety of public relations programs and activities; provide tours of the Distribution and Collection Division facilities and plants.
• Respond to and resolve difficult and sensitive inquiries and complaints.
• Serve as a liaison for the Distribution and Collection Division with other City departments, divisions, contractors, builders, engineers, developers, architects, a variety of outside agencies and the general public in acquiring and providing information and coordinating services and activities; negotiate and resolve significant and controversial issues.
• Provide responsible staff assistance to the Public Works Director and Public Works Deputy Directors; prepare and present staff reports and other necessary correspondence; participate in providing technical presentations to the City Administrator, City Council, and various groups and agencies.
• Manage the division’s construction program; review and evaluate extension and expansion needs; direct the development, preparation and review of standards for engineering design and materials of construction; review plans and specifications for water and wastewater system extensions.
• Supervise and monitor the work of all consulting engineers; verify and approve all contractor’s work estimates, payment requests, and change orders; perform site inspections during construction for adherence to specific methods and materials and to ensure compliance with regulations for system safety and design.
• May include performance of the full range of professional engineering duties involved in designing and planning the water and wastewater systems; serve as project engineer on construction projects; prepare and review construction plans and specifications for conformance with City standards, regulatory standards, and industry standards.
• Provide oversight and direction to the department’s AMI/AMR systems.

Financial
• Manage and participate in the development and administration of the Distribution and Collection Division's annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary.
• Review divisional reports to ensure compliance with appropriate departmental and City rules, regulations and policies as well as appropriate local, state and federal laws.
• Participate in the preparation and review of specifications for equipment and material purchases.

Perform other duties as assigned.

Required Qualifications and Skills:
• Four (4) year degree in business administration, engineering, or a related field
• Five (5) or more years of related work experience including three (3) years or more of management and supervisory experience

OR
• Ten (10) years’ experience in responsible sanitary engineering in a water and/or wastewater utility including three (3) years or more of management and supervisory experience

AND
• A valid Montana CDL with no air brake restriction and tanker endorsement or must be obtained within ninety (90) days of employment unless arrangements are made with the Supervisor
• Strong interpersonal skills
• State of Montana Class I Treatment Plant Operator Certification or must be obtained within one (1) year of employment
• MDEQ Class 1A Water Distribution Operator Certification or must be obtained within one (1) year of employment

Preferred Qualifications and Skills:
• Possession of Certificate of Registration as a Professional Engineer in the State of Montana
• Basic knowledge of AMI/AMR equipment and software
• Experience with Asset Management software
• Experience with city government and knowledge of water/sanitary sewer operations

Physical Demands & Working Conditions:
Work is in a normal office environment with occasional field visits. Working conditions require moderate physical effort, moving between 5 and 25 pounds, where effort is intermittent and less than 15% of the time. Working conditions require high attention to detail and deadlines occasionally (between 15% and 45% of the time). Work requires exposure to one disagreeable element present, on an occasional basis (between 15% and 45% of the time). Frequent driving is required.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.

City of Billings, MT jobs

City of Billings Distribution & Collection Superintendent