COURT CLERK

DEFINITION:

Under supervision, attends and assists the judge of the court to which

assigned by performing the specialized court clerical work requiring

knowledge of court practices and procedures; does related work as

required.

NOTE: The examples of work for this title are for illustrative

purposes only. A particular position using this title may not perform

all duties listed in this job specification. Conversely, all duties

performed on the job may not be listed.

EXAMPLES OF WORK:

Attends court and assists the judge by performing a variety of court

clerical work.

Attends the call of civil and criminal trial list under direction of the Judge.

Secures assigned files, notifies attorneys and/or Prosecutor's Office for

preparation of trial.

Assists in selection of jury and swears in jury under direction of Court.

Prepare daily minute sheet of court proceedings.

Administer oath to all witnesses and constables attending jury.

Maintains record of all exhibits admitted into evidence during trial.

Impounds exhibits and stores them in vault of the County Clerk's Office

by order of the Court.

Record daily attendance of selected jury.

Takes and records proper verdict from jury and polls jury by order

of the Court.

May release exhibits to respective attorneys by a signed order under

the direction of the Court.

Prepare minute sheet for various types of judgments and non-jury trials;

records Juvenile and Domestic Relations Court dispositions.

Collects fines and costs as directed by the Court.

Assist Court in pre-trial sessions.

Record all dispositions of Superior and County Court motions and

discoveries.

Record pleas, sentences, and retractions.

Acquire signature of judge on a writ of habeas corpus.

Files extradition papers and processes bail papers.

Receives and records Grand Jury Presentments and assists in

selection of special jury panels.

Notifies the Assignment Clerk of the disposition of all assigned matters

and marks files accordingly.

Maintains contact with the Assignment Clerk in preparation of

"back-up cases" and other matters to ensure a smooth and continuous

operation of the court.

Performs other clerical work in the absence of the judge or when

court is not in session.

May operate sound recording devices for the recording of testimony

and other statements in a court room.

Will be required to learn to utilize various types of electronic and/or

manual recording and information systems used by the agency,

office, or related units.

REQUIREMENTS

EXPERIENCE:

Two years of experience in the preparation and/or processing of legal

papers and documents, or as an aide or an administrative assistant to

an executive or administrative officer in a public or private agency.

NOTE: Applicants who do not possess the required experience may

substitute semester hour credits from an accredited college or university

on a year-for-year basis with thirty (30) semester hour credits being equal

to one (1) year of experience.

LICENSE:

Appointees will be required to possess a driver's license valid in

New Jersey only if the operation of a vehicle, rather than employee

mobility, is necessary to perform essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of court practices and procedures.

Knowledge of the techniques used in performing the various types

of court clerical work.

Knowledge of various legal papers/documents used in court work.

Knowledge of sound recording equipment.

Knowledge of methods used in maintaining records and files.

Ability to interpret and apply the laws, rules and regulations relating

to the operation of the Courts.

Ability to learn to operate sound recording equipment.

Ability to attend court and assist the Judge by performing a variety

of court clerical work.

Ability to take notes on the court proceedings and prepare minutes

on the court activities including dispositions of cases.

Ability to work effectively with associates, superior officials, and

members of the public concerned with the work of the department.

Ability to administer oaths.

Ability to maintain essential records and files.

Ability to utilize various types of electronic and/or manual recording

and information systems used by the agency, office, or related units.

Ability to read, write, speak, understand, and communicate in English

sufficiently to perform duties of this position. American Sign Language

or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they

can perform essential functions of the job with or without reasonable

accommodation. If the accommodation cannot be made because it

would cause the employer undue hardship, such persons may not be

eligible

Excellent benefits package in accordance with City of Newark policies and applicable collective

bargaining agreements.

This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil

Service title.

Please note that this role is subject to Newark residency requirements within six months of

beginning the position.

The position will be open until it is filled.

City of Newark

New Jobs

Court Attendant