The City of Redmond is a thriving, culturally diverse community and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The Legislative Coordinator provides high-level administrative, legislative, and technical support to Councilmembers and the Executive Department. This position requires a self-motivated, detail-oriented professional with exceptional communication and interpersonal skills, capable of working effectively with a wide range of personalities and build strong, positive relationships in a tactful, diplomatic, and professional manner.

The incumbent plays a key role in supporting legislative initiatives and programs, coordinating meetings and calendars, and delivering superior internal and external customer service. This role demands initiative, independent judgment, and a strong working knowledge of City policies, procedures, and organizational structures.

This position regularly handles sensitive and confidential information and requires a high level of discretion. The Legislative Coordinator serves as a liaison between the City Council and other City departments, external agencies, community members, and regional stakeholders.

Schedule Details: Monday – Friday, 8:00 a.m. to 5:00 p.m. In-Person

This position is full-time and requires some weekends and evenings.

Note: This position will start on or after January 1, 2026

Legislative:

Independently plan, coordinate, and manage the day-to-day functions and services, anticipating needs, and handling sensitive and confidential matters with discretion and professionalism.
Provide high-level administrative support to all seven Councilmembers, including calendar management, records maintenance, correspondence drafting, and email oversight.
Offer administrative support to the Chief Policy Advisor as needed.
Conduct research and policy analysis to support Council initiatives and legislative decision-making and assigned projects; collect, compile, and interpret information.
Attend weekly Council meetings – including Committee of the Whole, Special Meetings, and evening session – ensuring accurate follow-up on action items and coordination (e.g., order dinner for Councilmembers when needed)
Attend bi-weekly agenda-setting and update meetings with Council Leadership; take detailed notes and follow up on action items.
Serve as primary liaison between Councilmembers and internal staff, community members, and external stakeholders, fostering clear communication and efficient collaboration.
Coordinate and track responses to constituent emails by working with the monthly Council Ombuds, ensuring timely resolution and maintaining comprehensive records throughout the process.
Manage meeting requests from Councilmembers, including logistics, scheduling, location coordination, agenda preparation, note-taking, and tracking post-meeting action items (e.g., subcommittee meetings).
Lead planning and coordination with the Communications and Parks teams for Council-hosted community events, annual Council retreat, and citywide community engagement events throughout the year.
Monitor and manage Public Records Requests on behalf of Councilmembers, ensuring compliance and timely delivery.
Regular maintenance and updating of the Council SharePoint site
Track and report on the Council’s biennial budget using Microsoft Power BI, providing updates and support for budget-related processes.
Coordinate Councilmember travel arrangements, including registration, lodging, per diems, and reimbursement processing through SAP Concur.
Manage and coordinate new Councilmember onboarding
Assist in creating and implementing the Legislative Coordinator position workplan for additional process improvements and goals for the role.
Review correspondence and documents for accuracy, consistency, and adherence to established standards (e.g., Council Policy Proposal document).
Maintain and organize departmental records, data systems, directories, and files to ensure accessibility and accuracy.
Develop and maintain routine to moderately complex spreadsheets and documents to ensure accurate tracking and reporting.

Executive Department:

Support the Executive Department as the Mayor’s Office reception and administrative team.
Maintain office organization by managing supplies, distributing mail, and ensuring shared spaces (e.g., the supply room and the Mayor’s Conference Room) are orderly and well-stocked.
Oversee tracking and notifications for application requests and items requiring department review or action (e.g., flag notification emails and state business licensing request emails).
Perform data entry, invoicing, and tracking for departmental items using the Microsoft Dynamics 365 (D365) system.
Manage and track ad-hoc tasks from the direct supervisor.
Assist with food ordering, event coordination, and additional administrative requests when needed.

Knowledge, Skills, and Abilities

Knowledge of and proficient in:

Principles and practices of public records management and information handling.
City organization, local government structure, and related procedures.
Techniques and methods of project management and coordination.
Critical thinking, problem-solving, and analytical methodologies.
High-level administrative support, including discretion in handling sensitive and confidential matters.
Professional standards for business writing, correspondence, and communication.
Advanced use of Microsoft Office Suite (Word, Outlook, Excel, OneNote) and familiarity with SharePoint, Concur, D365, enterprise accounting systems, and City-specific timekeeping and workforce management tools.
Data management tools and software used for reporting, performance analysis, and tracking outcomes.
High-level customer service practices, ownership of decisions and follow-through on responsibilities with professionalism and tact.

Education and experience:

Seven years of high-level administrative support experience, including two years of executive level support.
Bachelor’s degree preferred.
Any equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities.
Public sector experience preferred.

Other

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the Executive Analyst job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

Our employees earn competitive wages and enjoy an exceptional benefits package that includes:

MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
PRESCRIPTION DRUG INSURANCE - Included with each medical plan
DENTAL INSURANCE - For employees and their eligible dependents
VISION INSURANCE - For employees and their eligible dependents
OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses
PAID VACATION & HOLIDAYS – with (13) paid holidays per year
EMPLOYEE ASSISTANCE PROGRAM (EAP)
RETIREMENT PLANS - Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
Annual COLA adjustments
Annual merit increases of up to 5%

To learn about benefits at the City of Redmond, please visit C2MB (ajg.com)

City of Redmond

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Legislative Coordinator