SUMMARY
Under general supervision, the Finance Specialist reviews transactions to ensure all departments are submitting accurate accounts receivable and accounts payable documentation to facilitate accurate financial management.

Reviews and posts purchase card (pcard) statement expenses; verifies purchases are in compliance with program guidelines and notifies users of discrepancies; prepares billing by posting invoices for Retiree Insurance, EMS Standby, Waste Hauling, Police Escorts, Radio Usage and Maintenance, Code Enforcement Violations, Fuel, and various Print Shop functions.
Receives LWOP and FMLA information from HR; ensures payments are received in a timely manner and recorded properly; processes interest on previously invoiced Code Enforcement violations; prepares, reconciles, and approves petty cash for all departments.
Processes invoices, travel vouchers, mileage reimbursements, health club, and petty cash reimbursements; processes car rental requests and sends confirmation to departments.
Processes accounts payable payments; runs electronic payments; issues and distributes checks, prepares Purchasing Card statement expenses to bank and post.
Prepares ACH drafts and ACH pre-notes for Utility Billing Office, Retiree Insurance, and other miscellaneous cash payments; posts internal service charges to SAP, payments received from billings, tax collections, and monthly allocations; creates deposits via desktop deposit and manual deposit; reconciles direct debits, gas cards, and activities from various operations.
Regular attendance at work and arrives on time.
Performs related duties as required or assigned.

Work is performed in a standard office environment.Education, Training, and Experience Guidelines
Associate degree in Accounting or related field AND three (3) years of accounting related experience; OR an equivalent combination of education, training, and experience.
Knowledge of:

Applicable local, State, and Federal laws, codes, regulations, and ordinances.
General office policies, procedures, and practices.
Records maintenance and retention practices and procedures.
Customer service principles, practices, and etiquette.
Generally accepted accounting practices (GAAP).
Accounts payable and receivable.

Skill in:

Organizing work and setting priorities to meet deadlines.
Processing requisitions and purchase orders.
Creating and maintaining accurate spreadsheets.
Reading and accurately interpreting budget related documents.
Typing and entering data with speed and accuracy.
Maintaining accurate records and filing systems.
Preparing clear and concise reports.
Communicating effectively both verbally and in writing.
Establishing and maintaining effective working relationships.

A valid State driver’s license may be required.

City of Victoria

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Finance Specialist