SUMMARYUnder general supervision, the Finance Specialist reviews transactions to ensure all departments are submitting accurate accounts receivable and accounts payable documentation to facilitate accurate financial management.
- Reviews and posts purchase card (pcard) statement expenses; verifies purchases are in compliance with program guidelines and notifies users of discrepancies; prepares billing by posting invoices for Retiree Insurance, EMS Standby, Waste Hauling, Police Escorts, Radio Usage and Maintenance, Code Enforcement Violations, Fuel, and various Print Shop functions.
- Receives LWOP and FMLA information from HR; ensures payments are received in a timely manner and recorded properly; processes interest on previously invoiced Code Enforcement violations; prepares, reconciles, and approves petty cash for all departments.
- Processes invoices, travel vouchers, mileage reimbursements, health club, and petty cash reimbursements; processes car rental requests and sends confirmation to departments.
- Processes accounts payable payments; runs electronic payments; issues and distributes checks, prepares Purchasing Card statement expenses to bank and post.
- Prepares ACH drafts and ACH pre-notes for Utility Billing Office, Retiree Insurance, and other miscellaneous cash payments; posts internal service charges to SAP, payments received from billings, tax collections, and monthly allocations; creates deposits via desktop deposit and manual deposit; reconciles direct debits, gas cards, and activities from various operations.
- Regular attendance at work and arrives on time.
- Performs related duties as required or assigned.
Work is performed in a standard office environment.
Education, Training, and Experience Guidelines Associate degree in Accounting or related field AND three (3) years of accounting related experience; OR an equivalent combination of education, training, and experience.
Knowledge of: - Applicable local, State, and Federal laws, codes, regulations, and ordinances.
- General office policies, procedures, and practices.
- Records maintenance and retention practices and procedures.
- Customer service principles, practices, and etiquette.
- Generally accepted accounting practices (GAAP).
- Accounts payable and receivable.
Skill in:- Organizing work and setting priorities to meet deadlines.
- Processing requisitions and purchase orders.
- Creating and maintaining accurate spreadsheets.
- Reading and accurately interpreting budget related documents.
- Typing and entering data with speed and accuracy.
- Maintaining accurate records and filing systems.
- Preparing clear and concise reports.
- Communicating effectively both verbally and in writing.
- Establishing and maintaining effective working relationships.
A valid State driver’s license may be required.