THIS POSITION IS ELIGIBLE FOR APPOINTMENT AT STEP 1, $51,896.00 ANNUALLY. County employees are subject to the County Promotion Rule for Step Placement in Accordance with Compensation Ordinance 1.3.5.

Work In and For Your Community!
The County of San Diego is hiring for
Administrative Secretary II

Interviews for Regional Self-Sufficiency and Child and Family Well-Being will be held on October 14, 2024. Job offers will be made by October 25, 2024.

Administrative Secretary II perform a wide variety of secretarial duties for County managers and assists them with routine administrative duties. This role may take and prepare minutes of meetings; prepare correspondence, memoranda, reports, board letters, etc. using computer applications that include the use of email, word processing, spreadsheet, and special databases; schedule appointments and coordinate meetings, including virtual meetings (Teams, Zoom, etc.); maintain office supply inventories, order supplies, and validate deliveries; make and reconcile procurement card transactions.

Click here to review the job description, including minimum qualifications, example of duties, working conditions, etc.

The current vacancies are in Regional Self-Sufficiency Services; however, the list established from this recruitment may be used to fill future vacancies in other departments.

HIRING PROCESS AND TIMELINE
The timeline for this recruitment is outlined below. Please note that dates are approximate and are dependent upon the successful completion of each step of the process.

Job Offer and Background Process begins: October 25, 2024
Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.
Anticipated Start Date: Start date will be based upon successful completion of background or other mutually agreed upon date

If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.

EDUCATION AND EXPERIENCE
1. One year of full-time secretarial experience at the level of Administrative Secretary I in the County of San Diego;

OR,

2. Two (2) years of progressively responsible full-time experience performing a wide range of secretarial duties;

OR,

3. Completion of an administrative, office, or front desk certificate program from a recognized community or business college; AND one year of the required experience.

Note: An associate degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency may substitute for one (1) year of the experience.

The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate’s personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age, and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.

The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.

Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.

CONDITION OF EMPLOYMENT
As part of the County of San Diego’s pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Note: current County employees may be excluded from this process.

EVALUATION
Qualified applicants will be placed on a six (6) month employment list based on scores received during the evaluation of information contained in their employment and supplemental applications. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.

Note: Reasonable accommodation may be made to enable a qualified individual with a disability to perform the essential functions of a job, on a case-by-case basis.

As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.

Veteran’s Preference PolicyThe County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.

Military Skills TranslatorDo you need assistance translating your military experience into civilian experience? This tool can help!

The County of San Diego and its employees embrace the vision of a just, sustainable, and resilient future for all. Our values include integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) as well as our commitment to serve everyone, to build a Framework for the Future that will create a County that works for all.

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Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

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The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset, and our customers are our number one priority.

County of San Diego

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Administrative Secretary II-24275708