The Town of Bay Harbor Islands is seeking a motivated and skilled Project Manager to lead a variety of engineering and construction projects that are essential to our community’s growth and development. This is an exciting opportunity to make a tangible impact on public infrastructure while advancing your career in a fast-paced, dynamic environment driven by vision, strategy, and action.

As a Project Manager, you will take on advanced professional and administrative responsibilities, managing complex public works projects from inception to completion. Reviews project proposals to determine project time frame, funding, procedures required to complete the project, staffing requirements, and allotment of available resources for various phases of the project, including formulating the work plan and staffing requirements for each phase of the project, meeting with staff / contractors to outline work plan and assign duties, responsibilities, and scope of authority, and conferring with project personnel to ensure project is progressing on schedule and within budget.

You’ll be at the forefront of projects that include bridges, sidewalks, streets, utility undergrounding, streetscape projects, marine docks, vertical construction, right-of-way improvements, and more.Project Management: Oversee the various Town construction projects for the Public Works Department including landscaping, street sweeping, street pressure cleaning assists with general upkeep of Town facilities.

Ensure projects stay on scope, budget, and schedule.

Reviews status reports prepared by project personnel and modifies schedules or plans as required, and prepares project reports for the director or designee. Confers with project personnel to provide technical advice and to resolve problems; coordinates project activities with other governmental agencies. Conducts research of past practices, prepares reports and provides recommendations.

Meets with department heads, city officials, and employees in an effort to resolve problems.

Develops and implements programs to improve the performance and efficiency of employees. Provides input into the development of the divisions budget, and other special projects as assigned.

Consultant and Contractor Management: Prepare, negotiate, execute, and manage task orders for consultants, contractors, and service providers. Monitor and direct the work of Town public works projects consultants and contractors during all phases of the project, ensuring compliance with municipal, state, and federal regulations.

Bidding and Contract Management: Assist in the preparation of Requests for Proposals (RFP) and Request for Qualifications (RFQs), and other bidding documents. Analyze, evaluate, and recommend contract awards. Confirm that all the construction documents and specifications, of all projects are thoroughly reviewed before bidding.

Stakeholder Coordination: Collaborate with Town departments, external agencies, homeowners associations, and neighborhood groups to resolve project-related issues and ensure seamless project execution.

Reporting and Documentation: Prepare reports, memorandums, and correspondence for upper management, stakeholders, and regulatory compliance. Draft commission memorandums and prepare required municipal, state, and federal reports.

Infrastructure and Neighborhood Improvements: Lead town-wide assessments, programs, and projects related to public infrastructure and neighborhood enhancements.

Site Inspections: Conduct site inspections to ensure project milestones are met and quality standards are maintained.

Supervision: Supervise of staff as needed in conjunction with the Public Works Director and Assistant to the Public Works Director. Supervision of contractors as needed.

Communication and Leadership: Communicate with consulting firms, contractors, and town property owners. Manage multiple projects simultaneously, guiding them through planning, design, procurement, construction management, inspection, and warranty administration.

Additional Duties: Perform related work as required; or as requested by Town Manager or designee.Bachelor’s degree, thorough (4 years) professional construction project management experience, and considerable (2 – 4 years) supervisory experience. A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application, however prior to appointment a State of Florida Driver's License (Class E or higher) must be presented to the Department of Human Resources.

OR

An equivalent combination of education and experience beyond a high school diploma or its equivalent and some (2 years or more) of the required experience.

Preferred Qualifications:

Knowledge of accounting principles, governmental applications and project cost analysis.
Ability to communicate effectively, both orally and in writing.
Ability to comprehend, analyze and interpret organizational and procedural problems and to design alternative methods for solution to these problems.
Knowledge of, but not limited to EXCEL, WORD, ACCESS, etc.
Ability to maintain effective working relationships with fellow employees, the public and representatives of other agencies, often under complex and stressful situations.
Ability to comprehend, analyze and interpret organizational and procedural problems and to design alternative methods for solution to these problems.
Ability to maintain and keep complex records, and to prepare reports from such records.
Excellent organizational and reporting skills.
Considerable knowledge of techniques and procedures of research, analysis, and the preparation of data.
Ability to interpret rules, regulations and policies, and to make decisions in accordance with established procedures.
Strong analytical, organizational and project management skills
Ability to prepare or supervise the preparation of complex statistical analysis and reports.
Ability to exercise sound judgment in analyzing facts, arriving at conclusions and providing solutions.
Ability to plan, organize, train and supervise a staff of professional, technical and clerical personnel.
Knowledge of negotiation techniques and strategies.

Why Join Us?
This position is ideal for professionals passionate about making a difference and contributing to our mission. At the Town of Bay Harbor Islands, you’ll find a collaborative environment where your expertise and creativity are valued. If you are ready to take on today’s greatest challenges in the field of public works within local public service, we encourage you to apply and join our team!

Physical Requirements & Working Conditions:
The essential job functions of this position will require the employee to perform the following physical activities. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis:

On a continuous basis, sit at desk and/or stand at counter for long periods of time. Frequently required to walk, see, hear and talk with the public and read presented documents. On occasion required to climb or balance, stoop, kneel, crouch, or smell; Intermittently twist and reach; lift or carry weight regularly of 30 pounds and on occasion weight of up to 50 pounds. Specific vision required includes close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Must be adaptable to performing under frequent stressful conditions when confronted with an emergency and may require working overtime and being on-call 24-hours a day.

Additional Information:

There is a one-year probationary period.
It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.
Position requires Level 2 clearance and a pre-employment medical screening.

Town of Bay Harbor Islands

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Project Manager