The Union County Commissioners' Office is now accepting applications for the full-time position of Budget Analyst. Under the administrative direction of the County Administrator, the Budget Analyst oversees and performs fiscal administrative functions for the County Administrator, Board of County Commissioners, and other offices under the Board of Commissioners' purview. Responsible for planning, coordinating, and managing the fiscal operations for the County Commissioners; assists in preparing the County’s annual budget; provides fiscal guidance to County offices and departments; completes projects, as assigned, and performs a variety of other financial-related tasks.

If you have a strong financial background and have a passion for local government, we encourage you to apply. We are seeking a service-oriented professional to join our dynamic team. Check out the requirements below to see if you would be a good fit!

An example of acceptable qualifications:

Associate’s degree in business administration, accounting, finance, or other related field; five (5) or more years of related experience (county government finance experience preferred); or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities. Must have strong interpersonal and communication skillls. Attention to detail and adaptability are also key components for success in this position.

LICENSURE OR CERTIFICATION REQUIREMENTS:
Must possess a valid Ohio driver's license and maintain insurability under the County's vehicle insurance policy.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:
Personal computer, computer software (e.g., Microsoft Office, Excel, Outlook, and other applicable computer software), printer, scanner, copy machine, calculator, fax machine, and other standard business office equipment, motor vehicle. Experience with Tyler Technologies (Munis financial software) strongly preferred.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works in and around crowds; may have contact with emotional or distraught people; may be required to work irregular hours; occasionally required to stand, walk, stoop, kneel, crouch, or crawl on even and uneven surfaces; occasionally required to lift, carry, push, or pull objects 25 1bs. or less.

Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.For purposes of 42 USC 12101:

(1) Under general supervision by the County Administrator, assists in the planning, direction, coordination, and management of fiscal operations for the County; participates in the coordination and development of the County’s annual general and non-general budgeting process, monitors expenditures; implements budgetary and financial reporting controls; ensures compliance with applicable county, state, and federal regulations. Researches, develops, administers, revises, and reports on special projects and/or assigned responsibilities, as directed. Researches and prepares special reports, as requested. Drafts, prepares, and distributes written correspondence to the County Administrator, department heads, elected officials, and the general public.

(2) Develops, prepares and maintains monthly, quarterly, and/or annual financial and analytical reports on receipts, expenditures, and re-allocations, and provides financial information as needed for labor contract negotiations; conducts research and/or prepares analyses for elected officials, County departments, or others as directed by the County Administrator. Routinely communicates with and advises the County Administrator regarding fiscal and budgetary issues, status of expenditures, and other financial matters; answers inquiries and solves problems for other elected officials related to budget issues.

(3) Completes all payroll functions for employees under the Board of Commissioners’ office, such as reviewing employee time sheets for verification, tracking and updating leave accruals, and maintaining, balancing, and reconciling accrual and payroll reports. Maintains payroll records and responds to routine questions from staff about timesheets, payroll, leave accruals/calculations, etc.

(4) Organizes budget reports and templates in a clear, concise, and organized manner. Processes fiscal transactions, as requested (e.g., encumbrance vouchers, office vouchers, and employee reimbursements). Prepares resolutions for appropriation transfer, fund transfers, amended certificates, and certified non-appropriated funds and budget line items. Calculates amounts due, prepares chargebacks/invoices to county departments and outside organizations for reimbursements and recoupments to the county general fund.

(5) Performs fiscal administrative functions for the Board of Commissioners’ office and other offices under the BOC purview (e.g., requests purchase orders, pays bills, deposits and transfers funds, assists with overseeing agency budgets to ensure appropriate spending, actively participates in audits of relevant department(s), maintains inventory of agency assets, ensures agency compliance with debt management, etc.).

(6) Coordinates inventory process; monitors and reports on fixed assets (updates any additions/deletions). Monitors capital project performance against budget. Prepares reports to summarize financial activity and financial position in areas of appropriations and expenses.

(7) Prepares or coordinates drafting of requests for proposals; obtains requests for proposals and works with Administrator on competitive bidding; ensures compliance with prevailing wage requirements.

(8) Advises Administrator and other county officials on current financial state; prepares budget documents and distributes, through County Administrator, to County Officials and Department Heads; schedules and prepares budgetary documents for budget hearings; prepares and distributes all documents and figures regarding Tax Budget after determination by the Auditor; monitors budgetary timetables and ensures deadlines are met; serves as liaison between Commissioners and other Officials and Department Heads regarding budget; assists the Board’s financial advisor in preparing statistical information, spreadsheets, and presentations, as needed; coordinates annual contract with financial advisor; recommends transfer of funds in case of emergency; oversees administration of grant programs; prepares transfers as needed to ensure that all accounts have proper funding; coordinates information with Auditor; prepares and distributes tax forms as necessary. Performs accounts payable/receivable functions.

(9) Attends fiscal meetings/training as needed.

(10) Maintains required licensures and certifications, if any.

(11) Meets all job safety requirements and all applicable safety standards that pertain to essential functions.

(12) Demonstrates regular and predictable attendance.

OTHER DUTIES AND RESPONSIBILITIES:

(13) Performs other related duties as assigned.

(14) Attends staff meetings as assigned.

(*indicates developed after employment)

Knowledge of: *County, Department, and Division goals and objectives; *County, Department, and Division policies and procedures; *personnel rules and regulations; government structure and process; fundamentals of fund accounting and financial reporting principles and practices; basic accounting; budgeting; finance; inventory control; purchasing; payroll practices and procedures; accounts payable/general ledger systems and procedures; government grant programs; data processing techniques and procedures; office practices and procedures; bookkeeping; business administration; manpower planning; project management; office management; public administration; general accounting principles (GAAP); auditing.

Skill in: computer operation; use of modern office equipment; motor vehicle operation.

Ability to: develop and maintain effective working relationships; perform job safely; interpret a variety of instructions in written, oral, picture, or schedule form; work efficiently; maintain accurate records; prepare accurate and concise reports; exercise independent judgment and discretion; sort items into categories according to established methods; communicate effectively in oral and written form; maintain confidentiality; handle sensitive inquiries from public and/or officials; organize and prioritize work assignments, multitask with accurate focus and refocus in a fast-paced environment; deliver excellent customer service, internally and externally; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; calculate statistics; monitor finances.

POSITIONS DIRECTLY SUPERVISED: None.

Union County Ohio

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Budget Analyst