Operates various duplicating machines and copiers to reproduce a variety of materials for all departments and agencies; operates computers to format and download documents for printing; processes and distributes incoming, outgoing, and inter-departmental mail for the County of Hawai`i; and performs other related duties as required.
There is one (1) immediate permanent full-time vacancy with the Office of the County Clerk - Council Services in Hilo.
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
- Receives on-line work orders from departments via the mainframe system to reproduce reports, circulars, agendas, books, communications, bills, resolutions, documents, maps, charts, office forms, and other related material.
- Reviews work orders and uses discretion on methods and techniques to utilize for reproduction to achieve desired results.
- Formats materials using various software applications, e.g., power point, adobe, word, excel, publisher, etc.; checks quality and grade of paper; makes necessary adjustments to ensure proper shading, tone, and clarity of text.
- Follows established priorities and deadlines when reproducing materials.
- Collects and sorts all incoming, outgoing, and inter-departmental mail for the County; operates a vehicle and distributes mail to departments and agencies at various County locations.
- Performs a variety of postal services and package mailing activities, such as sorting, weighing, packaging, delivering, metering, tabulating, and operating mail processing equipment.
- Ensures County's compliance with postal regulations and standards in determining the most appropriate shipping and mailing methods.
- Records shipping charges to department's accounts.
- Maintains daily and monthly log for Xerox machine copy counts and postage meter count and balance.
- Operates GBC Binding Machine to create bound spiral books.
- Operates other auxiliary equipment such as paper cutter, staplers, stitcher/folder for booklets, and drill press; sharpens drill bits; glues forms in preparation for cutting; cuts to required size as requested.
- Makes minor adjustments to duplicating machines; services and changes toner, waste bottle, drum cartridge, fuser web assembly, and modules, as needed.
- Maintains stock levels of ink and forms; lifts and restocks cases of paper.
- Performs other related duties as assigned.
Training and Experience: A combination of education and experience substantially equivalent to:
- graduation from high school, and
- two (2) years of general clerical experience, which shall have included the operation of personal computers using various software applications to prepare, format, and download documents, and included the operation of one or more types of duplicating machines or copiers to reproduce materials, and
- possession of a valid State of Hawai‘i driver's license (Class 3) or any other comparable driver’s license at time of filing. (You will be required to submit your valid driver's license at time of hire.)
Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: capabilities and operation of various duplicating machines or copiers; methods and techniques used in the operation of duplicating machines or copiers; the operation of a personal computer and various software applications; office practices and procedures; and grammar, spelling, and word usage.
Ability to: operate various duplicating machines and perform minor adjustments and maintenance; operate a personal computer and format documents for reproduction; lift boxes of paper weighing 50-70 pounds; maintain files and keep records of duplicated materials, postage meter counts, and shipping costs; explain uses of equipment and techniques to others; and deal tactfully and effectively with other employees.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
Benefits of County employment: The County of Hawai‘i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.
- Flexible Working Arrangements: Options may include telecommuting, alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
- Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
- Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
- Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
- Training and Development: The County has a variety of training and development opportunities for employees.
- County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
- Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
- Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
- Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
- Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
- Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
- Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
- Group Life Insurance: Free life insurance policy for active employees.
- Credit Union Membership
- Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.
All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.
Please scan and attach these supporting documents to your on-line application, if required:- an official college transcript,
- a valid driver's license,
- a temporary assignment verification,
- professional licenses, and/or
- certificates,
Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
