Chief of Administrative Services

NYC Department of Housing Preservation & Development • Full-time • New York, NY, US • $110k - $116k / year • 6d ago

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Manager civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Community Relations Specialist or Administrative Staff Analyst), or 4) Parks employees who are reachable on the Administrative Manager civil service list or a comparable civil service list or qualify for a comparable title. Please indicate the exam number and your list number or comparable title on your resume.

Major Responsibilities

Provide leadership and oversee Borough human resource management. Directly supervise and train staff assigned to work unit. Serve as a liaison with Human Resources, Budget, Payroll and Timekeeping, Benefits, Labor Relations, Diversity, Equity, Inclusion and Belonging (DEIB) and Parks Opportunity Program (POP) divisions.
Collaborate closely with the Commissioner and the Chief of Operations office to address concerns and requests.
Represent the Bronx Human Resource office, cover job fairs, hiring halls and meetings.
Review and approve all recruitment, including vacancy documentation and interview panel assembly.
Oversee administration of the annual seasonal hiring process.
Manage onboarding and promotion processes, coordinate with the borough’s management, resolve issues and suggest improvements.
Monitor annual leave balances and overtime earnings.
Oversee the distribution of payroll and manage all Citytime accounts for the borough.
Manage the administration and tracking of all annual, probationary and seasonal employee evaluations.
Maintain accurate records and prepare comprehensive reports using data from various sources for management.
Support the hiring process for seasonal employees and collaborate with managers to ensure timely hiring and deployment.
Organize blood drives and promote maximum participation among borough employees.
Supervise the processing of new hires and promotions and coordinate the process with borough office management.
Maintain a current database of employee assignments.
Manage other programs such as, but not limited to, Workplace Violence, Employee Wellness and Employee Recognition.
Coordinate special projects and assignments as needed.

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 697193.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

Current Employees please include your ERN and Job ID# 697193 on your cover letter and resume.

Work Location: Bronx

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

Minimum Qualifications

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Preferred Skills

Strong management, supervisory, communication, writing and organizational skills. 2. Proficiency in Microsoft Word, Excel and Access. 3. Knowledge of New York City government hiring processes and systems. 4. Familiarity with Human Resources, Labor Relations, Purchasing Payroll and/or Budget.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.