Legal Office Supervisor (District Attorney's Office) - Multiple Openings
Job ID: 107802
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, March 3rd, 2025.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY
Annual Pay Range: $76,684.52 - $103,523.99
Hourly Pay Range: $36.867556 - $49.771151
JOB DETAILS AND QUALIFICATIONS
• Are you a leader who takes pride in achieving organizational goals through effective communication, feedback, and collaborative problem solving?
• Are you passionate about helping others to develop and continuously improve their skills and abilities?
• Do you have exceptional attention to detail and business writing skills?
• Do you thrive in a fast-paced environment where change and innovation is actively encouraged?
If you answered “yes” to the questions above, we want you to join our team as a Legal Office Supervisor within the Criminal Division of the Clackamas County District Attorney's Office. This is a unique opportunity as we are recruiting two (2) Legal Office Supervisors as a result of this job posting. Legal Office Supervisors serve as key members of our leadership team and are responsible for supervising a team of twelve (12) Legal Assistants and Digital Evidence and Discovery Technicians. This includes managing workload assignments, reviewing work for accuracy, providing coaching and feedback, and hiring, training and evaluating employees. Further, Legal Office Supervisors are involved in planning, organizing, implementing, and improving policies and procedures that support department goals to ensure quality and timely services are provided to the community members served by the District Attorney's Office.
This is a critical role within the Criminal Division that requires excellent attention to detail, strong organizational skills, thorough knowledge of legal support work and court processes, and a demonstrated ability to communicate effectively in both verbal and written formats about complex, impactful matters. We are seeking experienced individuals who are highly motivated, conscientious, dependable, and able to effectively manage challenging or stressful situations with consistency and composure.
We are searching for candidates who:
• Employ a collaborative, inclusive, and trust-based leadership style
• Foster a culture of accountability through clear expectations and timely feedback
• Demonstrate strong analytical and decision-making skills
• Champion innovation and lead staff to strive for continuous improvement of services
• Promote positive working relationships with staff and partner agencies
• Support and encourage professional development of staff
• Possess cultural awareness, lead with equity, and guide the team to make this a core mission of the work
As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.
Clackamas County District Attorney's Office is an https://topworkplaces.com/company/clackamas-county-distric/
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of four (4) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position
• A minimum of four (4) years of progressively responsible professional experience in a legal office or criminal justice setting. This experience may be obtained by working at a private law practice, law enforcement agency, nonprofit, or other organization that focuses on primarily on legal work.
• A minimum of two (2) years of lead work/trainer experience that may include leading projects, programs or initiatives, or leading the work of others, such as providing daily work direction and/or scheduling, assigning work, checking completed work, and providing coaching and comprehensive training on relevant subject matters
• Experience assisting with policy and procedure development and/or implementation
• Experience researching, analyzing and making data-informed decisions
• Experience evaluating workflow and re-prioritizing to meet business needs in a fast-paced environment
Preferred Special Qualifications/ Transferrable Skills:*
• Supervisory experience to include hiring, training, reviewing work, setting performance goals, providing coaching and feedback, maintaining confidentiality of personnel matters, conducting performance evaluations, and taking corrective actions when needed
• Experience supervising in a legal, judicial, or law enforcement setting
• Experience with managing employee performance in a government and/or union environment
• Experience in a leadership role that included responsibilities of working with staff on professional development
• Familiarity with support processes related to criminal prosecution and/or civil litigation
• Experience with the Prosecution by Karpel (PbK) case management system
• Intermediate proficiency with Microsoft Excel, Word and Outlook
Pre-Employment Requirements:
• Must pass post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/f4f343bb-579a-4e6f-a936-e790625d51d5
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Typical tasks include, but are not limited to:
• Performance Management: Set performance expectations and goals, evaluate work performance, complete formal work audits, identify strengths and opportunities for improvement, and document coaching and provide feedback, supervise training and assess trainee progress. Develop performance improvement plans, recommend and deliver progressive discipline as necessary.
• Development of Policies and Procedures: Collaborate with internal and external stakeholders to develop workflow solutions and recommend policy and procedure changes to senior management. Upon approval, document or supervise documentation of changes in knowledge base. Disseminate updated documentation. Analyze the effect of changes after implementation and make further recommendations/updates as needed.
• Hiring Staff: Develop job posting language including minimum/preferred qualifications, develop interview questions and test protocols, assemble interview panels, schedule and conduct interviews, complete reference checks, and make hiring decision recommendations. After hiring decisions are approved, coordinate onboarding activities including pre-employment activities, training, setting up equipment and systems access, and general office orientation.
• Timekeeping: Receive and document time off requests, call outs, and other absence requests and notifications, compare actual staffing to established minimum staffing needs, approve or deny time off in accordance with county policies, approve time sheets. Coordinate with Legal Assistants to plan for known staffing challenges.
• Legal Support Work: Complete legal support work that is assigned to direct reports, which may include intake, discovery, closing cases, sending subpoenas, docketing, or other assigned duties.
WORK SCHEDULE
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
Please Note: This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay Roberts, Recruiter
mailto:LRoberts2@clackamas.us
To apply, visit https://apptrkr.com/5995930
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