MANAGEMENT ANALYST/
MANAGEMENT ANALYST TRAINEE
Two Positions Available
- Public Works Department
- City Administration Department
Management Analyst -$7,984.08 – $10,646.67 Monthly, Plus Excellent Benefits
Management Analyst Trainee - $7,185.67 – $9,582.00 Monthly, Plus Excellent Benefits
Opportunity to work a 9/80 work schedule with every other Friday off.
This is a full-time, on-site position, that actively supports department operations.
The City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, inclusion and belonging. Join our team!
ABOUT THE POSITION
The City of Gilroy is currently recruiting for two Management Analyst/Management Analyst Trainee positions (depending on level of education/experience) for the Public Works and City Administration departments. If you’re an analytical thinker, enjoy problem solving, streamlining processes, contracts, and budget work and want to make a real impact in your community, apply today and grow with us!
The eligibility list from this recruitment may be used to fill future Management Analyst/Management Analyst Trainee vacancies throughout the City during the life of the list.
The Management Analyst Series includes both Trainee and Journey-Level positions, providing a career progression path for individuals performing professional-level analytical work. Both classifications involve significant analytical ability and require incumbents to work independently or as part of a team on a variety of budget, project, program management, administrative, and research tasks. Incumbents may rotate among different departments as needed and may be assigned to supervise full-time and part-time employees as well as volunteers. If assigned duties in support of labor negotiations and/or labor relations, the position may be designated as confidential.
The
Trainee position is designed for individuals gaining professional-level experience while actively working toward obtaining a bachelor’s degree or may be a professional with a bachelor’s degree in a related field of study working to gain relevant, hands-on experience. The
Journey-Level position requires both a degree and experience along with a higher degree of expertise, experience, independent judgment, and application of policies and procedures.
MANAGEMENT ANALYST – TRAINEE
This is a trainee-level, exempt position with a steep learning curve, designed to provide entry-level professional experience over a twelve to twenty-four-month period. The incumbent applies education and related work experience while actively pursuing a bachelor’s degree. In the alternative, a Trainee may hold a bachelor’s degree, but does not have the experience for a journey-level role just yet. Under general and/or close supervision of an executive or department manager, the incumbent will train on and perform a variety of analytical tasks, including budget preparation, program management, and policy evaluation. As experience and education progress, the incumbent may begin to take on more complex assignments.
While in the Trainee capacity, the incumbent is an at-will, probationary employee. Upon successfully gaining the required experience or bachelor’s degree, the incumbent will be evaluated for potential placement in the Journey-Level Management Analyst classification.
MANAGEMENT ANALYST – JOURNEY LEVEL
This is a journey-level, exempt position in which the incumbent operates with greater independence and responsibility. The position requires both breadth and depth of knowledge in theories, concepts, and techniques used in budget, project, and policy analysis, along with a thorough understanding of policies and procedures. Under general supervision, the incumbent will perform complex analytical work, evaluate management projects, and may develop policy recommendations.
Unlike the Trainee, the Journey-Level Analyst is expected to work with greater autonomy, requiring less oversight in conducting research, preparing reports, and making recommendations on administrative and operational matters. The incumbent may also be assigned to supervise employees and volunteers.
WHY THIS IS A FANTASTIC OPPORTUNITYWhen joining the Gilroy team, you will work amongst professionals who share a passion for serving the residents of Gilroy and improving the community. Our goal is to continuously promote a better quality of life for those who live, work, and visit the City of Gilroy by facilitating and delivering top of the line services. The Gilroy team values teamwork, innovation, collaboration, and offers a busy, yet supportive work environment.
THE IDEAL CANDIDATE WILL- Be passionate about local government and public service and a genuine desire to contribute to the betterment of our city and its residents.
- Have a strong ability to use independent judgement and analyze and evaluate departmental objectives, programs, structure, and organize City programs.
- Manage special studies and projects and create timelines to achieve project goals.
- Have a proven track record of solving complex problems, evaluating alternatives, and making creative recommendations.
- Apply previous experience in contract administration, developing and negotiating contract terms, and monitoring contract compliance.
- Have excellent writing skills with a proven track record of accumulating funds for government programs and projects.
- Provide exceptional customer service with excellent follow through and communication.
- Have excellent interpersonal skills in working with a diverse group of people including the senior executive team, managers, employees, and the public.
- Be highly organized, juggle multiple tasks simultaneously, and be deadline oriented.
- Have the ability to learn and serve as a subject matter expert on the City’s software systems including the ability to train other City Staff.
- Have strong presentation skills, and engage by using relatable language that is clear, concise, and easy to understand.
- Build and maintain relationships with external agencies, organizations, and stakeholders.
- Have experience with researching, writing, and processing Grant applications.
EXAMPLES OF FIRST YEAR PROJECTS| Public Works | City Administration |
- Track the Public Works Capital Improvement Program list of projects in terms of costs and key milestone dates
| - Implementation, performance management, and continuous improvement efforts of Citywide customer service initiatives
|
- Coordinate with Finance Department on the GASB 34 reporting and the expenditure of federal awards
| - Learn and manage the functions of Staff Liaison to the Arts and Cultures Commission.
|
- Track and manage consulting contracts for Engineering Team
| - Monitor and support grant writing activities across all departments and establishing relationships with the City’s grant writing consultants
|
- Learn and become a power user for the Tyler Munis ERP system
| - Provide input on department process to improve efficiencies.
|
QUALIFICATIONS
MANAGEMENT ANALYST – JOURNEY-LEVEL:
- Bachelor's Degree from an accredited college or university with major course work in Public Administration, Political Science, Business Administration, or a closely related field. Master’s degree from an accredited college or university is highly desirable.
- Five years of progressively responsible analytical or administrative experience, two years of which is at the journey level and which includes supervisory responsibility.
- Strong experience in utilization of computers including word-processing, spreadsheet, database, presentation (PowerPoint or Prezi) and e-mail communication applications.
- Possess and maintain a valid California Driver License and a safe driving record necessary to operate assigned vehicle(s).
- Willingness to continue education and training by learning new skills as changes occur. Expand skills by taking additional courses and attending seminars, workshops, and individual study.
- Pass an employment background check to include a Department of Justice criminal record check.
- Prefer non-tobacco user.
- Prefer bilingual (English/Spanish).
MANAGEMENT ANALYST TRAINEE (Includes qualifications listed above for Management Analyst with the following differences):
Candidates may qualify for this position in two different ways:
- Requirements if candidate does not yet possess a Bachelor’s degree from an accredited college or university:
- Completion of at least sixty (60) semester college units (or equivalent quarter unites) toward a bachelor’s degree from an accredited college or university with major course work in Public Administration, Political Science, Business Administration, or closely related field. In addition, must be actively attending an accredited college or university with a specific plan to attain a Bachelor’s degree (in one of the degree programs noted above or a closely related field) within no more than approximately two years from date of hire in the Trainee position. Failure to complete the degree program within the designated time period will result in separation from the at-will Management Analyst Trainee position.
- At least three years of recent, progressively responsible analytical or administrative experience.
- Some type of supervisory and/or leadership responsibility preferred, but not required.
OR
- Requirements if candidate has a Bachelor's degree from an accredited college or university, but does not have the required experience to be a Management Analyst:
- Possession of a Bachelor's degree from an accredited college or university with major course work in Public Administration, Political Science, Business Administration, or a closely related field of study.
- One year of full-time or two years of part-time work experience such as an internship, fellowship, or other similar experience that has included analytical and administrative work assignments.
- Some type of supervisory and/or leadership responsibility preferred, but not required.
APPLICATION PROCESS
If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:
- A completed City of Gilroy online application including supplemental responses.
- A cover letter explaining your interest in the position with the City of Gilroy is required.
- A detailed resume that highlights your related skills and experience is required.
- Copy of bachelors degree or current transcripts documenting the completion of 60 semester units in a related field of study and current bachelor's program enrollment is required.
City Application Form – Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.Apply Online:Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.Recruitment Schedule – Key Dates*
- Application Closing Date: February 27, 2025
- First Round Oral Board: March 18, 2025
- Finalist Interviews: TBD
(*Note: The examination process/schedule may be changed as needed by the City.)Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.
THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER
AND SUPPORTS WORKFORCE DIVERSITY.
