General Purpose:
The Deputy City Clerk provides essential administrative, operational, and customer service support to the City Clerk and assists with key municipal functions, including records management, licensing, public notices, election administration, and customer service interactions. This role requires professionalism, independent judgment, and attention to detail in handling city-wide responsibilities.
Key Responsibilities:
The list below is intended to be illustrative of the responsibilities of the position and is not all-encompassing. The City may change these duties at any time.
Provides administrative support for the City Clerk’s Office, including handling correspondence, scheduling meetings, and maintaining records.
Assists in preparing City Council agendas, informational packets, and meeting minutes.
Serves as the primary point of contact for walk-in visitors, phone calls, and emails, ensuring excellent customer service.
Supports the administration of municipal elections, including preparation of candidate packets, election coordination, and compliance with state and local laws.
Manages Tobacco Retailer and Liquor Licensing applications, renewals, and compliance with relevant statutes and regulations.
Processes Public Records Requests and ensures compliance with the Colorado Open Records Act (CORA).
Assists with the maintenance and implementation of records retention schedules and policies.
Operates electronic meeting software, manages video recordings, and facilitates online public access to City meetings.
Coordinates legal notices, including publication and distribution of public meeting notices and other official documents.
Supports the Municipal Court Administrator in monthly court administration and processes court payments.
Assists in financial operations, including cash receipts, accounts payable, and purchasing card transactions.
Orders office supplies and ensures the functionality of office equipment.
Manages City park rental reservations and issues permits.
Assumes responsibilities of the City Clerk in their absence.
Exercises considerable judgment in disseminating information, making referrals to the appropriate authority, and initiating and composing correspondence.
Prepares and presents staff reports at regular and special meetings of City Council, as needed.
Participates in professional group meetings; stay abreast of new trends and innovations in the local government.
Responds to and resolve citizen inquiries and complaints related to public information or events.
Assists with special projects and performs other duties as may be assigned.
Skill Requirements:
Strong knowledge of municipal laws, regulations, and procedures
Proficiency in Microsoft Office Suite and other administrative software and has ability to learn new programs and systems as required
Excellent communication, organizational, and multitasking skills
Ability to handle sensitive information with discretion and professionalism
Strong problem-solving and research abilities
Exceptional attention to detail with a focus on accuracy and compliance
Ability to work both independently and collaboratively within a team environment
Strong customer service skills
Ability to manage multiple projects and meet deadlines effectively
Flexibility and adaptability to changing priorities
Ability to generate creative ideas and continuously look for ways to improve
Strong interpersonal skills and the ability to consider and respond to differing viewpoints in a professional manner
Ability to work some monthly evening meetings and one early morning Municipal Court session
Educational Background and Experience:
A minimum of one (1) year of experience in local government or a similar municipal setting is required.
Bachelor’s degree from an accredited college or university in Public Administration or a closely related field is preferred.
A combination of education and experience demonstrating the ability to perform the essential duties may be considered.
