Description
The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.
NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
FLSA Status: Non-Exempt Safety Sensitive: NO Level II Background: NO
The incumbent is responsible for providing an advanced level of support to the Fire Chief / Emergency Management Director including administrative and clerical functions, managing calendar and engagement schedules, and associated duties related to the effective operations of the Fire Department and emergency operations. The incumbent will represent the Fire Department and City of Fort Myers as required at meetings and activities. This job has no supervisory responsibilities.
Responsibilities And Reporting During An Emergency Situation
Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.
Non-Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.
Perks And Benefits
- Free city-paid employee health coverage, additional for spouse or family
- 3 weeks Paid Time Off (sick & vacation)
- 13 paid holidays
- Pension plan & optional Deferred Compensation
- City-paid life insurance
- Optional Vision, Dental, and Disability Insurance
- Tuition reimbursement
- On-site Gym facility
- And much more!
Duties/Responsibilities
- Provides direct assistance to the Fire Chief/Emergency Management Director on diverse matters related to the effective operation of the fire department and emergency operations.
- Responsible for coordinating, scheduling, and aiding in activities for the Fire Chief to include but not limited to maintaining calendar and engagements.
- Serve as a liaison between senior management, other city departments, vendors, and internal fire department staff and streamline the flow of information.
- Responsible for effective written and verbal communication, written documentation, and virtual meetings.
- Maintain the highest level of confidentiality with sensitive information.
- Manage Public records requests in a timely fashion in accordance with all laws and regulations.
- Be familiar with document retention laws, statues, regulations, and policies.
- Assist with distributing subpoenas and other important documentation.
- Prepare weekly, monthly, and quarterly reports as directed.
- Responsible for preparing city council agenda items and tracking required actions.
- Assist with annual budget preparation and assist with monitoring the fiscal budget throughout the fiscal year.
- Responsible for administrative functions including but not limited to organizing and maintaining electronic and physical file systems, prepare correspondence, prepare reports, answer phones, manage emails, and greet visitors.
- Create, manage, and manipulate PowerPoint slide shows, Excel spreadsheets, and Microsoft, and Canva.
- Responsible for ordering and maintain essential supplies and handling of procurement process.
- Represent the fire department at meetings and activities as directed.
- Responsible for projects including but not limited to research, data analysis and data compilation.
- This position requires regular and reliable attendance and the employee’s physical presence at the workplace. This position also requires at times attendance at events, meetings and activities on evenings and weekends.
- Operate a motor vehicle when required.
- Perform other duties as assigned.
KNOWLEDGE,SKILLS,ANDABILITIES
- Proficient in the use of word processing, spreadsheet, database, and presentation software.
- Ability to operate necessary equipment, including computer, printer, copier, facsimile machine, scanner, and calculator.
- Ability to represent the Fire Department confidently and competently at meeting and activities including those with external audiences.
- Possesses an in-depth knowledge and understanding of the fire department, mission statement and purpose statement.
- Understands the fundamental functions of Emergency Management.
- The position supports Emergency Management leadership, and the incumbent will be required to be present during emergency operations activations.
Minimum Requirements
- Associate’s degree or five (5) years of administrative and or customer service experience that provides the required knowledge, skills, and abilities.
- Experience in public speaking and presentation in a group environment.
- Must possess a valid Florida Drivers License with an acceptable drivers record.
- Certification in FEMA / ICS 100, 200, IS 700, and IS 800 within one year of appointment.
PREFERRED QUALIFICATIONS
Physical Demands and Working Conditions
This work typically requires the following physical activities to be performed.
- Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
- Crawling – moving about on hands, knees, or hands, feet.
- Crouching – bending body forward by bending leg, spine.
- Feeling – perceiving attributes of objects by touch with skin, fingertips.
- Fingering – picking, pinching, typing, working with fingers rather than hand.
- Grasping – applying pressure to object with fingers, palm.
- Handling – picking, holding, or working with whole hand.
- Hearing 1 – perceiving sounds at normal speaking levels, receive information.
- Kneeling – bending legs at knee to come to rest at knees.
- Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
- Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
- Pulling - use upper extremities to exert force, haul or tug.
- Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
- Reaching – extending hands or arms in any direction.
- Standing – for sustained periods of time. Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
- Talking 1- expressing ideas by spoken word
- Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
- Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
- Walking - on foot to accomplish tasks, long distances, or site to site.
Work performed is primarily
- Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
WORK ENVIRONMENT
- Works in an office environment and sits for long periods of time.
- May be required to work hours other than the regular schedule including nights, weekends, and holidays.
- Contact with internal and external customers, vendors, outside agencies, and the general public.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Full-time Regular City Employee Benefits
- Health Insurance (Florida Blue)
- City paid employee coverage. HMO or PPO plans are available. Dependents can be added, Employee pays 30% of premium. Premium deductions are taken pre-tax.
- Basic Life Insurance (USAble Life)
- City paid. The benefit is equal to 1x the annual base pay, rounded to the nearest $1000.00.
- Optional Vision Insurance (VSP)
- Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
- Optional Dental Insurance (Humana)
- Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
- Supplemental Insurance
- Employees may purchase various types of supplemental insurance (life, AFLAC) at group rates through payroll deduction.
- Pension Plan (General) Administered by Resource Centers
- Pension Plan (Police and Fire) administered by Foster & Foster
- 401(a) (Mission Square)
- Certain management positions can opt out of the General Pension into a 401(a).
- Roth IRA (Mission Square)
- Offered through payroll deduction.
- Disability (USAble Life)
- Employee paid short & long-term disability insurance.
- Leave Time (Sick, Vacation)
- Paid Holidays
- City recognizes 13 holidays which include: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day, Birthday Holiday and Floating Holiday.**Birthday and Float after 1-year of service.
- Deferred Compensation Programs (Mission Square) OR (Nationwide )
- Tax-deferred savings plan available for retirement purposes. Employee-only contributions.
- Flexible Spending Accounts
- Employees can elect to use pre-tax dollars to cover un-reimbursed medical or dependent daycare expenses.
- Payroll Direct Deposit
- Available to any banking institution or credit union. Suncoast Federal Schools Credit Union membership is available to City employees.
- Employee Assistance Program (ESI)
- City-paid availability to licensed professional counselors for non-work related personal issues with 100% confidentiality.
Please note: Benefits do not apply to On-Call, Temporary, or Seasonal positions. Insurance Benefits only apply to regular Full-time positions.
01
Do you currently possess an Associate’s degree or higher OR five (5) years of administrative and or customer service experience that provides the required knowledge, skills, and abilities?
02
If the answer is Yes to question #1, please explain. If you answered "No" please enter "n/a".
03
Do you currently possess a valid Florida Driver's License with acceptable driving record, or the ability to obtain a Florida driver's license at time of hire?
04
Do you currently possess any experience with public speaking and presentation in a group environment?
05
If the answer is Yes to question #4, please explain. If you answered "No" please enter "n/a".
