Senior Clerk-Stenographer - SR-11

County of Hawai`i • Hilo, HI • $41.81k - $61.88k / year • 4d ago

INTERNAL RECRUITMENT WITHIN THE DEPARTMENT OF WATER SUPPLY

Only civil service employees of the Department of Water Supply are eligible to apply for this internal recruitment.

Takes and transcribes dictation and performs a variety of difficult clerical work or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Department of Water Supply - Administration Division in Hilo.

Takes and transcribes dictation of letters, memoranda, reports, recurring legal documents, and similar materials.
Arranges logistics for and attends meeting and conferences and takes stenographic notes of proceedings.
Types tabular and other materials from rough or copy where format and arrangement of data are not clearly indicted.
Checks and proofreads typewritten materials.
Prepares, checks, and reviews forms, records, reports, applications and other documents for accuracy, adequacy, and conformance to established department and/or legal requirements.
Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined.
Follow-ups to secure or clarify required information.
Determines eligibility for and issues licenses and permits.
Posts data to and maintains various types of manual and electronic operational and control records.
Makes extensive searches through a variety of files and records; extracts, refines, and organizes necessary information and prepares reports.
Summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation.
Composes routine correspondence and letters of acknowledgment from general instructions.
Sets up and maintains paper and electronic files and revises system as necessary.
Codes and indexes records.
Gives information and resolves complaints over a counter or telephone involving interpretation and explanation of regulations, policies and procedures, and knowledge of the agency's purposes and functions.
Answers telephone and takes or relays messages and calls; makes appointments for the staff.
Greets callers and directs them to proper persons or offices.
May accept cash payments for standard fees and write out receipts.
May operate standard office machines such as copiers, calculators, typewriters, and desktop computers and peripherals.
May supervise and review the work of others.

Training and Experience:
A combination of education and experience substantially equivalent to:

graduation from high school, and
two (2) years of clerical experience which shall have included typing and stenography, and
possession of a valid State of Hawai‘i driver's license (Class 3) or any other comparable driver’s license at time of filing. (You will be required to submit your valid driver's license at time of hire.)

Substitution of education for required clerical experience: an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.)

Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage; the purposes and uses of standard office machines, e.g., personal computers, calculators, telephone, copiers, and printers; principles and practices of supervision.

Ability to: take dictation at the rate of 80 words per minute and transcribe notes accurately; type at the rate of 40 net words per minute; make arithmetical computations; compare names and numbers accurately; set up and maintain records manually and electronically; summarize and analyze materials and prepare reports; operate standard office machines and equipment; understand and interpret and explain laws, ordinances, regulations, and policies pertinent to the department; give and follow oral and written instructions; deal tactfully and effectively with the public and resolve complaints; supervise and work harmoniously with others.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Please scan and attach these supporting documents to your on-line application, if required:

an official college transcript,
a valid driver's license,
a temporary assignment verification,
professional licenses, and/or
certificates.

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