THIS IS A 30 HOURS PER WEEK POSITION WITH FULL BENEFIT PACKAGE.Under general direction, perform a wide variety of secretarial duties for the human resources department. Work varies; individual judgment is required within generally prescribed standards and procedures.Perform reception duties to make visitors feel welcome; answer and forward calls to appropriate department; draft and prepare written or electronic correspondence; input information into computer and run routine to semi difficult reports and charts; prepare average to routine to semi difficult spreadsheets, charts and reports; process seasonal employee paperwork; enter confidential data into a records management system; file, sort, scan and organize information; schedule meetings and prepare meeting materials, assist with special projects, and provide support to the administration team. Perform overtime as required and other duties as assigned.
SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:
None.
ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with employees, officials and the public. (Daily)
Regular timely/punctual attendance. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Use personal computer to manage database information. (Daily)
Prepare, organize, file and scan records, reports and other documents. (Daily)
Maintain working knowledge of city policies. (Daily)
Receive and forward messages accurately. (Daily)
PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects
Climbing/Balancing: Minimal, ability to sit and stand
Walking: Minimal amount required
Stooping/Bending: Frequently
Stand/Sit: Sit about 85 percent of the time
Reaching: Frequent, overhead as well as horizontal
Vision: Adequate to perform essential job functions
Color Vision: Adequate to perform essential job functions
Hearing: Frequently perceive nature of sounds by ear
Speech: Occasionally express ideas by means of spoken words
Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability
Manual Dexterity: Frequently operates equipment requiring moderate ability
ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Inside/Outside: Work inside
Cold/Heat: Controlled
Wet/Dry: Controlled
Noise/Vibrations: Office equipment
Hazards: None
Fumes/Dust/Odors: None
Infectious Diseases: Low exposure
MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Ability to read and comprehend written material.
Ability to listen and apply information and instructions.
Ability to understand mathematical concepts to include basic arithmetic.
Ability to organize files and effectively retrieve data.
Ability to comprehend and apply computer software principles.
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Education and experience equivalent to graduation from high school. Prior administrative or professional office experience with strong computer and customer service skills. Intermediate to advanced Excel knowledge preferred.
RESIDENCY REQUIREMENTS:
None.
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:
Computer, copy machine, scanner, calculator, laminator, telephone, and fax.
REMARKS:
The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
