Under the general direction of the City Clerk, perform clerical and secretarial work involved in assisting the City Clerk in the conduct of office details; to assume duties of the City Clerk or Chief Deputy City Clerk during their absence; and to do other work as required.
Works under the general direction of the City Clerk, serves as Acting City Clerk in his/her absence, and may exercise supervision over subordinate clerical support personnel.
The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Assist in keeping records of all proceedings of the City Council, and maintain an index to same.
- Keeping records of all City ordinances and resolutions with an index to same.
- Assists with the technical preparation, recordation and transcribing of proceedings of official meetings and public hearings of the City Council, and other Boards; attends meetings and assures completion of required follow-up on meeting action items.
- Writing letters either independently or in accordance with oral or written directions.
- Maintaining a city stores record for office supplies.
- Provide information over the telephone.
- Maintain mailing lists.
- Reviews and processes public records requests and special permits.
- Filing and indexing records; occasionally accepting and receipting for monies.
- May occasionally supervise the work of others.
- Collects, compiles and analyzes data and information, and prepares and presents reports.
- Taking and writing minutes of meetings.
- Performs other duties as assigned or required.
Education and Experience: Equivalent to graduation from high school, supplemented by completion of courses in secretarial science, business administration or office management and three years of experience in progressively responsible stenographic and office clerical work OR Equivalent to graduation from high school and three years’ work experience in a City Clerk’s Office. Or Equivalent to graduation from high school and five years clerical or administrative work experience with a municipality.
Required Licenses or Certifications:
- Must possess a valid California Class C Driver’s License.
Required Knowledge of:- City organization, operations, policies and procedures.
- State and Federal laws, statutes, regulations, rules and codes regulating City government including the Brown Act, Public Records Act and Political Reform Act.
- Principles and practices of public sector records retention, record keeping and records management.
- City Charter, ordinances, codes, policies, resolutions, and agreements including Memoranda of Understanding.
- Principles, techniques, and objectives of public information programs.
- Legal, ethical and professional rules of conduct for public sector employees and elected officials.
Required Skill in:- Establishing and maintaining effective working relationships with staff, City departments, elected officials, outside agencies, community groups, local businesses, and the general public.
- Understanding and applying statutory standards and procedures, applicable State and Federal rules and regulations, and parliamentary procedures governing public meetings.
- Following oral and written directions.
- Aptitude for and the ability to perform clerical work of average difficulty.
- Make arithmetical computations.
- Operating a personal computer utilizing standard and specialized software, including Microsoft Word and Excel, knowledge of Windows operating system.
- Establishing and maintaining effective working relationships with co-workers and the public.
- Effective verbal and written communication.
Physical Demands / Work Environment: - Work is primarily performed in a standard office environment.
- Work may involve exposure to wet surfaces, occasional loud noise and dust.
Internal applicants must use their personal email to apply, as City of Compton work emails will not be accepted for job applications. While we cannot prevent applicants from using their work email, the City is not responsible for missed communications due to system outages, firewall restrictions, employee leave, or any other technical or accessibility issues affecting City email accounts.
EXAMINATION The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled. Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. The oral examination may include graded simulation exercises, writing exercises, and oral presentations. A passing score for each phase is 70%. Each candidate will be notified via mail or e-mail.
The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.
GENERAL INFORMATION TO EXAMINATION APPLICANTSThe City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services.
Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department
prior to the final filing date.
ELIGIBLE LISTS Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s).
PLEASE NOTE:
All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only.
Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.
EXAMINATION APPEAL PROCEDURE A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8).
EXAMINATION RECORDS All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board.
VETERAN’S PREFERENCE In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination.
FRINGE BENEFITS The City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions.
