Job Summary:
This position supports the Finance Department by performing a wide range of functions, with a primary focus on procurement and risk. Responsibilities include, but are not limited to, managing assets, handling property, vehicles, equipment, and liability claims, ensuring insurance for contracts is adequate and proven, assisting departments with purchasing needs, managing the procurement portal, and performing other related duties.
Principal Duties and Responsibilities: This information is intended to be descriptive of the principal duties and responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
1. Maintain accurate listing of all City owned assets to include property, vehicles and equipment.
2. Maintain proper insurance coverage for all City assets.
3. Manage property, vehicles, equipment, and liability claims for the City, including filing claims and ensuring all claim documentation is accurate and complete.
4. Manage City purchasing portal to include verification of purchasing compliance, generation of purchase orders, and direction of contracts to appropriate staff for review.
5. Assist departments with gathering quotes and maintaining contracts with companies for aggregate purchases to ensure compliance with policy and law.
6. Ensuring insurance for contracts is adequate and proven.
7. Dispose of assets in accordance with policies and laws.
8. Maintain relationships and reporting requirements with purchasing cooperatives.
9. Assist departments with preparation of Requests for Proposals / Quotations (RFP/RFQ) for large purchases.
10. Maintain accurate listing of citywide contracts and agreements, including reporting, renewals, insurance, etc.
11. Maintain approved vendor list for all shared services / non-IT subscriptions across multiple departments (pest control, newspapers, maintenance vendors, etc.).
12. Performs other duties as may be assigned.
Required Knowledge, Skills and Abilities:
· Knowledge of insurance claims processing.
· Experience with governmental procurement
· Working knowledge of MS Office including Word, Excel, Outlook
· Ability to provide outstanding customer service using a citizen centric and team approach
· Excellent communication skills.
· Detail oriented with ability to consistently produce accurate work
· Ability to organize tasks and processes to meet deadlines
· Ability to communicate clearly and effectively, both verbally and in writing
· Ability to establish and maintain effective working relationships with co-workers, vendors, and citizens
· Ability to maintain regular and predictable attendance.
· Ability to work independently or as part of a team.
Machines, Tools, Equipment and Work Aids:
· Computer and related software, printer, calculator, copier, fax.
Education, Certification and Experience Required:
· Possession of a High School Diploma or equivalent with a minimum of one year of related experience.
· Some college level coursework is preferred.
· Some procurement and risk experience (as outlined above) is preferred.
· Possession of a valid Texas Class C driver’s license is required.
Physical and Environmental Conditions:
Duties are generally performed in an office setting. Some light work requiring occasional lifting objects up to 20 pounds to move objects. Must be able to sit for long periods of time. Work may also require stooping, kneeling, crouching, bending, standing, walking, pushing, and pulling.
Special Requirements:
· Must type 45 wpm.
· Must be bondable.
· Must present a positive work attitude.
· Must exhibit a professional work appearance.
The City of Kerrville is an Equal Opportunity Employer of Qualified Individuals. A City of Kerrville application is required. Resumes are considered additional information, and accepted with a completed City application.
