City Parks Foundation, SummerStage Programming Assistant - Hybrid

City Parks Foundation • Full-time • New York, NY, US • 1m ago

POSITION SUMMARY
The Programming Assistant reports to the Executive Artistic Director (EAD). The position is a
key part of the Programming and Arts staff. This is a full-time, year-round position.

COMPENSATION: $50,000.00 per year

RESPONSIBILITIES
● Support EAD in setting meetings, calls, and overall calendar management
● Answer phone calls and take messages (when in person in the office)
● Take department and meeting notes for team and department meetings
● Support organization in off-season programming events or showcases, and planning.
● Draft board reports
● Assist in organizing Arts Committee meetings, by preparing draft presentations and
coordinating logistics and RSVPs.
● Plan travel, including flights, accommodation, and ground transportation for EAD
● Coordinate events and speaking engagements including ticket requests for EAD and
programming team.
● Organize and send department correspondence, including managing invitations to the
venue, or other events.
● Manage festival guest list requests for EAD
● Manage expense reimbursements and documents as needed for EAD
● Coordinate quarterly New York Music Presenters and Festivals (an informal working
group of NYC presenters and festivals) meetings, as well as emails and related requests
● Order supplies and maintain subscriptions for Programming team
● Maintain Conference membership dues
● Salesforce update and maintenance
● Send offer letters and artist agreements as needed

Programming
● Act as point of contact for collection of promotional assets (bio/photos), social media
details and press contact info for SummerStage artists and performers
● Liaise with marketing department for artists assets deliverables
● Track artists/programming partners social media posts related to their appearance at
SummerStage
● Maintain programming artists ideas list up to date and provide additional information
when needed
● Maintain contact sheets for all artists in the season
● Maintain SummerStage artist database
● Proofread artists blurbs and website copy and support the programming team in getting
approval from artists
● Create tip sheets for artists/shows on SummerStage
● Research and outreach to potential community partners for cross-promotion
opportunities, growing neighborhood outreach for SummerStage.
● Manage and respond when appropriate to programming general email inquiries

QUALIFICATIONS
● Bachelor’s degree preferred or equivalent experience required and minimum two years
administrative work experience in the music business, performing arts, or with a talent
agency or management company.
● Strong interpersonal and team building skills.
● Excellent multitasking skills.
● Effective written and oral communication skills.
● Attention to detail and high level of accuracy.
● Very effective organizational skills.
● Proficiency with Google email platform and Microsoft Office.
● Ability to manage special projects independently and to completion.
● Ability and willingness to work in a fast-paced environment.
● Ability and willingness to work outdoors, and in all types of weather
● Ability and willingness to work evening and weekend hours
● Demonstrate good judgement and a professional demeanor