Position: Emergency Management Manager
Rate of Pay: $9,761.33 - $13,081.08 monthly ($117,136 - $156,973 annually). This position is exempt and therefore not eligible for overtime.
Position Description/Requirements: Under the direction of a Puget Sound Fire (PSF) Deputy Chief, or designee, the Emergency Management Manager leads the strategic planning, coordination, and execution of emergency management functions for Puget Sound Fire (PSF) and its contracted agencies. This position oversees a comprehensive all-hazards emergency management program across the five phases of emergency management: prevention, preparedness, mitigation, response, and recovery. The role involves supervising a dedicated team, providing expert guidance to leadership, and ensuring agency-wide resilience and continuity. See the job description below for complete details.
Puget Sound Fire Overview: Puget Sound Regional Fire Authority is an internationally accredited full-service, all risk fire and rescue department that provides services to the citizens of Covington, Kent, Maple Valley, SeaTac, Tukwila, and Fire Districts 37 & 43. Our workforce is comprised of approximately 450 employees.
Work Location: Your main office will be at St. 46, located at 3521 S 170th St. in Sea-Tac, WA. Throughout the course of your work, you may report to various locations throughout our service area.
Typical Schedule: Day shift; 10hrs/day, four days/week, or 8hrs/day, five days/week. After a training period, a HYBRID remote schedule may be allowed, with a maximum of two (2) days per week remote, but you will be required to report to work in-office for the remainder of your work week, no exceptions.
Union Membership: No. This is a non-represented civilian position.
Benefits: Puget Sound Fire offers a comprehensive benefits package including: Public Employees Retirement System (PERS) • Exceptional Medical, Dental and Vision Insurance • Employer Contribution of 3% to 457 Deferred Compensation Plan • 6% of salary for executive differential pay • Longevity Pay starting at 2% after 5 yrs. service • Paid Vacation- 96 hrs. earned in 1st year (accruals increase with years of service) • Sick Leave- 120 hrs. earned per year • 12 Observed Holidays each year in addition to three (3) personal holidays (prorated based on hire date) • Life insurance • Tuition Reimbursement Assistance
To Apply: Please apply online at https://selfservice.pugetsoundfire.org/ess/EmploymentOpportunities/
Selection Process: Once the job closes, all applications will be reviewed for minimum qualifications. Successful candidates will be contacted to schedule interviews.
TENTATIVE SCHEDULE
Opens: May 29, 2025
Closes: June 12, 2025 *or until filled.
First review of Applications: June 13, 2025
*Any applications submitted after midnight on June 12th will only be considered if we do not hire someone from the first-round interviews.
1st Interviews: Week of June 16th
2nd Interviews: Week of June 23rd
Contingent Offer, start background screening: by June 26th
Final Offer: by July 7th (dependent upon timing of background screening)
Anticipated Start Date: July 21st or sooner depending upon candidate availability.
EMERGENCY MANAGEMENT MANAGER
GENERAL PURPOSE: Under the direction of a Puget Sound Fire (PSF) Deputy Chief, or designee, the Emergency Management Manager leads the strategic planning, coordination, and execution of emergency management functions for Puget Sound Fire (PSF) and its contracted agencies. This position oversees a comprehensive all-hazards emergency management program across the five phases of emergency management: prevention, preparedness, mitigation, response, and recovery. The role involves supervising a dedicated team, providing expert guidance to leadership, and ensuring agency-wide resilience and continuity.
ESSENTIAL FUNCTIONS:
- Supervise assigned staff in accordance with policies, procedures, and applicable laws. Responsibilities include, but are not limited to, interviewing, hiring recommendations, training, assigning, and evaluating work; appraising performance; rewarding employees; addressing complaints and resolving problems; recommending promotion and disciplinary actions; approving/scheduling leave; and recommending terminations as appropriate.
- Develop, update, and maintain plans and/or procedures for a planned response to include Comprehensive Emergency Management Plans (CEMP), Emergency Coordination Centers (ECC), Continuity of Operations Plans (COOP), Continuity of Government Plans (COG), and Emergency Worker Registration Program (EWRP) for PSF; supervise the same programs being provided to contracted agencies.
- Assist department leaders with operational continuity planning, Department Operating Centers (DOCs), and SOP development.
- Oversee National Incident Management System (NIMS) and Incident Command System (ICS) training, drills, tabletops, and functional exercises for PSF staff and contracted agencies.
- Manage and evaluate the operational readiness of the Emergency Coordination Center (ECC), including systems, staffing, and equipment.
- Ensure compliance with federal, state, and local emergency management standards and grant requirements.
- Lead public outreach efforts such as CERT training and business/school preparedness workshops.
- Represent PSF in regional and state emergency planning groups.
- Manage Emergency Management Performance Grants (EMPG), Public Assistance Grants, and other funding sources.
- Develop and oversee work plans, budgets, reimbursements, and compliance documentation in partnership with PSF’s Contracts and Grants team.
- Activate and manage ECC roles during emergencies, including potential duty as ECC/EOC Manager.
- Coordinate public alerts and warnings, post-incident recovery, and financial documentation for reimbursement.
- Provide field support during significant incidents as the emergency management liaison.
- Other duties as assigned.
SUCCESSFUL INCUMBENTS FOR THE POSITION WILL HAVE:
Knowledge of:
- Emergency planning, continuity of operations, and ECC procedures.
- National standards including NIMS, ICS, and FEMA planning guidelines.
- Principles, practices and techniques of analysis, design, and implementation of complex emergency management functions.
- Project management techniques.
- Grant management, such as tracking and reimbursement procedures.
- Municipal government policies, procedures, structure, applicable local, state, and federal laws, codes, regulations, and ordinances.
- Principles and practices of governmental budgeting and purchasing procedures and practices.
Skilled in:
- Supervising and developing teams to include supervision, hiring, training, directing, evaluating, awarding and disciplining staff.
- Interpersonal skills using tact, patience and diplomacy.
- Managing emergency communications systems and protocols.
- Effectively identifying, collecting, and organizing data and information for analysis and investigation.
- Exercising initiative, judgment, and decision-making skills to meet objectives.
- Exceptional communication skills, with the ability to express, advocate and defend views effectively and with clarity to internal and external customers.
- Effectively resolving conflicts, grievances, and personnel issues.
- Public speaking and community education.
- Critical thinking and problem solving.
Ability to:
- Lead emergency operations and serve as a subject matter expert (SME) for senior leadership.
- Establish and maintain trust, confidence, and effective working relationships with co-workers, elected officials, chiefs, directors, managers, supervisors, employees, and the public.
- Demonstrate positive and effective interaction and communication with individuals of diverse occupational and socio-economic backgrounds.
- Provide leadership, guidance, and motivation to assigned staff; provide constructive and meaningful performance feedback.
- Effectively implement policies and procedures for emergency planning, emergency management training, education, and emergency preparedness activities.
- Effectively organize and express ideas using written and verbal communications before groups of employees, managers, or elected officials.
- Effectively collaborate with contracted agencies, law enforcement personnel, emergency service agencies, other federal, state, local governments, schools, community groups, and private entities.
- Proficient with Microsoft Office 365 Products such as Excel, Word, Outlook and PowerPoint.
- Coordinate people and the resources necessary for effective emergency response and recovery.
- Become familiar with, follow, and actively support the PSF mission, vision, and core value statements.
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE OR A COMBINATION, SUCH AS:
Education:
Bachelor’s degree in Emergency Management, Public Safety, Business Administration or a related field supplemented by studies in emergency management. Certified Emergency Manager (CEM) and/or Associate Emergency Manager (AEM) certification from International Association of Emergency Managers is required at time of application. Completion of the National Emergency Management Advanced Academy (NEMAA) program from FEMA, preferred.
Experience:
Minimum of five (5) years of professional experience in emergency management, homeland security, disaster mitigation planning or related experience; plus, one (1) year of supervisory experience.
Preferred Certifications:
- Completion of FEMA’s National Emergency Management Advanced Academy (NEMAA).
- Certified Emergency Manager (CEM) certification from International Association of Emergency Managers.
- Certified Emergency Disaster Professional (CEDP) certification from International Board of Certification for Safety Managers.
- Associate Business Continuity Professional (ABCP) Certification from Disaster Recovery Institute International.
LICENSES AND OTHER REQUIREMENTS:
- Washington State Driver’s License, or ability to obtain within thirty (30) days of employment.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit or stand for extended periods of time; use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to type on keyboard for extended periods of time. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work is performed in a typical office environment, which includes computers and workstations, with a controlled environment, as well as working with customers on site. The noise level in the office environment is usually moderate. The incumbent may occasionally travel to perform duties and/or conduct training events at various work locations, such as fire stations or outdoors. If outdoors, the working conditions may be in varied weather conditions or uneven terrains. The noise level will vary outdoors depending on the location.
