Full Job Posting and Description
Essential Functions
Performs a variety of clerical, accounting, data processing, accounts payable, accounts receivable, treasury, and customer service duties to assist in the efficient operation of the Department of Finance, including the Utility Office, Income Tax Office, and Mayor’s Court.
Examples of Duties
(The following examples illustrate typical duties. Not all duties may be performed, and additional tasks may be assigned.)
- Reconcile and enter daily receipts into the finance software.
- Verify availability of funds for purchase requisitions.
- Enter purchase requisitions and issue purchase orders.
- Perform daily audits of bank transactions and activity.
- Review and enter invoices for payment vouchers.
- Assist with monthly bank account reconciliations.
- Prepare and make daily deposits to the City’s bank account.
- Assist with data collection and compilation of quarterly finance reports.
- Support preparation of annual financial statements through data gathering and file organization.
- Assist with organizing records and data for statutory financial audits.
- Maintain and file various documents for the Department of Finance.
- Update the City’s website with current finance-related information and notices.
- Serve as the primary backup for the Utility Clerk, Tax Administrator, and Court Clerk, performing their duties on a limited basis as needed, including:
- Opening and sorting utility payments (water, sewer, and refuse) received via mail, drop box, in person, or online.
- Processing and posting utility payments into the utility billing software.
- Opening and sorting income tax returns received by mail, drop box, or in person.
- Assisting with the auditing of income tax returns.
- Processing income tax payments into the income tax software.
- Assisting customers by phone and in person.
- Perform other duties as assigned by the Finance Director.
