THE POSITION
EXAM #01799-08-DOU-FS
- ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
- ONLY CURRENT CITY EMPLOYEES MAY APPLY
- THE DEPARTMENT This management/exempt position will plan, direct, and oversee the technological activities for the Field Services Division in the Department of Utilities. Responsibilities include: developing and implementing internal asset management and work history data information systems; developing and presenting oral reports to City and Division teams and committees; provide assistance and support in implementing and the ongoing automation of meter reading systems; overseeing purchases and upgrades of all electronic devices for the Field Services Division and supervise and train the data management staff. Under general direction the Program Specialist plans, directs, and supervises all of the activities of a major department or Citywide program or project with moderate visibility and impact; conducts studies and makes recommendations; monitors program compliance; represents the department in contacts with media, internal and external agencies, and organizations. DISTINGUISHING CHARACTERISTICS This advanced journey level class in the professional series is populated with multiple incumbents. The Program Specialist is distinguished from the next lower class of Program Analyst in that the Program Specialist manages multiple programs or moderately visible programs with greater department or Citywide impact. This class is distinguished from the next higher classification of Program Manager in that the Manager is responsible for administration and management of programs and projects with high visibility and substantial Citywide impact. This class is distinguished from the class of Administrative Officer in that the latter is responsible for all internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by a department or division head. Some assignments require responsibility for direct or indirect supervision of lower level professional, technical, and clerical personnel. Some positions function as internal consultants and require coordination among multiple divisions in a department.
Essential Duties And Responsibilities
- Plans, coordinates, and administers, a project or program with department or Citywide impact; supervises, trains and evaluates the work of professional, technical and clerical staff.
- Confers with department heads, division managers, members of professional staff, and other officials concerning the administrative needs and requirements related to the program or project; represents the program in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies.
- Interprets new policies, procedures, and regulations, and develops new or amended programs or projects as need dictates, monitors program objectives to assure compliance with State and administrative regulations and program guidelines.
- Conducts studies and surveys, performs research and analysis and prepares recommendations for department management; monitors and evaluates program effectiveness and outcomes; creates and implements program policies and procedures; develops guidelines, forms and related documents.
- Reviews grant opportunities; compiles and analyzes information for preparation of grants, contracts and agreements; negotiates terms; implements, monitors and prepares reports on conduct and performance of grants.
- Identifies program, project or system enhancements; selects and coordinates installation of new and revised programs and systems.
- Provides exceptional customer service to those contacted in the course of work.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
Qualifications
Knowledge of:
- Principles and practices of public administration and governmental finance, budgeting, and accounting.
- Procurement methods.
- Research techniques, methods and procedures.
- Methods and practices of modern office management.
- Principles and practices of program management and administration.
- Technical report writing.
- Methods of analysis.
- Principles and practices of supervision.
Skill in:
- Managing multiple tasks and deadlines.
- Customer service, including dealing with people under stress, and problem solving.
- Use of computers, computer applications, and software.
Ability to:
- Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.
- Supervise and direct professional, technical, and clerical staff.
- Analyze fiscal problems and make sound policy and procedural recommendations.
- Make effective presentations to public officials, committees, and outside agencies.
- Establish and maintain effective working relationships with employees and the general public.
- Prepare technical and analytic reports.
- Communicate effectively, orally and in writing.
- Make program or project changes based on analysis of results, new legislation, or departmental changes.
- Meet multiple deadlines.
EXPERIENCE AND EDUCATION Experience: Four years of progressively responsible professional-level governmental administrative experience.
-AND- Education: A Bachelor’s Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Substitution: Additional qualifying experience may substitute for the required education on a year for year basis.
SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
THE SELECTION PROCEDURE
- Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the filing deadline (5:00 p.m., Friday, August 29, 2008);
- Employment applications must be submitted online; paper applications will not be accepted.
- Only current City employees may apply for this recruitment.
- Employment applications that do not list current and past job-related experience in the "Work Experience" section will be considered incomplete and will be rejected.
- Incomplete applications will not pass the application review; information omitted from the "Work Experience" section cannot be considered or assumed.
- Employment applications with "see resume" in the "Work Experience" section will be considered incomplete and will be rejected; a resume will not substitute for the information required in the "Work Experience" section.
- Detailed Resume: In addition to the regular City of Sacramento employment application, applicants are encouraged to complete and submit online a detailed resume by the final filing date;
- Resumes may be text documents; or, you may attach documents that are compatible with Microsoft Word and/or Adobe Acrobat.
- Possession of the minimum qualifications is not a guarantee of advancement to the interview process; only those determined to be the most qualified will proceed to the next step in the selection process.
- Screening Committee/Interview Process: A screening committee will evaluate the employment application submitted by each candidate. Those determined to be the best qualified candidates will be invited to participate in a comprehensive interview process. A recommendation of the top candidate(s) resulting from this interview process will be forwarded to the Director of Utilities. The Director will review the results and if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. Adopted: 4/20/02 Revised: Title Change: Maintenance Update: 12/2/05 Abolished: Class Code: 01799
Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.
Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.
Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Additional Information
Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board
Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements
Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library
