Administrative Specialist 1
Job ID: 108097
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on MONDAY, DECEMBER 1, 2025.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $58,735.50 - $74,184.52
Hourly Pay Range: $28.238222 - $35.665636
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by AFSCME.
https://dochub.clackamas.us/documents/drupal/e044da55-8261-4563-b291-b40e891a2031
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
• Do you want to join and support a team working toward a more sustainable, equitable community and have interest in supporting waste reduction and recycling in a culturally responsive ways?
• Do you take pride in helping customers find answers and solve problems?
• Do you enjoy a diversity of tasks and responsibilities?
• Do you have strong organizational skills?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty and objectivity?
If you answered “yes” to the questions above, please read on!
Clackamas County's Sustainability & Solid Waste program provides education and technical assistance to residents, businesses and workplaces, schools, and events throughout Clackamas County so our community can reduce waste, conserve resources, recycle effectively, and adopt more sustainable practices. We also oversee garbage and recycling services provided by collection companies in unincorporated areas of the county to ensure residents and businesses receive timely service at a reasonable cost.
We are seeking a motivated and collaborative individual with strong organizational, communication, and interpersonal skills to join our team as an Administrative Specialist 1.If selected for this position, you will provide paraprofessional administrative support to our program leads and management. In this role, you will be integral to the success of the program and will be expected to perform a variety of administrative duties and conduct research or studies to ensure the smooth flow of services and operations, which may include tracking, scheduling, and delivery of services. We are looking for individuals to contribute to a collaborative, partnership-focused environment within a highly functional team that has a strong focus on equity, sustainability, and public service.
Clackamas County is committed to building a diverse workforce and provide different approaches to sustainability and waste reduction that reflect the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of one (1) year of administrative support experience, including all of the following:
• Drafting, reviewing and preparing documents
• Researching, tracking, and compiling information
• Maintaining records in databases, spreadsheets, and paper filing systems
• Experience preparing clear and concise reports
• Experience with basic administration of accounts payable and accounts receivable tasks
• Experience providing support to customers in person and over the phone
• A minimum of one (1) year of experience with Microsoft Office Excel
• A minimum of one (1) year of experience with Microsoft Office Word
• Experience handling confidential information
Preferred Special Qualifications/ Transferrable Skills:*
• Experience in managing, coordinating and scheduling events and calendars
• Experience tracking expenditures
• Experience with procurement processes and contract tracking
• Experience following records retention policies and public records request procedures
• Experience with onboarding/offboarding processes and equipment coordination
• Experience supporting public sector programs, commissions, or advisory boards
Pre-Employment Requirements:
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. effectively, and adopt more sustainable practices. We also oversee garbage and recycling services provided by collection companies in unincorporated areas of the county to ensure residents and businesses receive timely service at a reasonable cost.
We are seeking a motivated and collaborative individual with strong organizational, communication, and interpersonal skills to join our team as an Administrative Specialist 1.If selected for this position, you will provide paraprofessional administrative support to our program leads and management. In this role, you will be integral to the success of the program and will be expected to perform a variety of administrative duties and conduct research or studies to ensure the smooth flow of services and operations, which may include tracking, scheduling, and delivery of services. We are looking for individuals to contribute to a collaborative, partnership-focused environment within a highly functional team that has a strong focus on equity, sustainability, and public service.
Clackamas County is committed to building a diverse workforce and provide different approaches to sustainability and waste reduction that reflect the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of one (1) year of administrative support experience, including all of the following:
• Drafting, reviewing and preparing documents
• Researching, tracking, and compiling information
• Maintaining records in databases, spreadsheets, and paper filing systems
• Experience preparing clear and concise reports
• Experience with basic administration of accounts payable and accounts receivable tasks
• Experience providing support to customers in person and over the phone
• A minimum of one (1) year of experience with Microsoft Office Excel
• A minimum of one (1) year of experience with Microsoft Office Word
• Experience handling confidential information
Preferred Special Qualifications/ Transferrable Skills:*
• Experience in managing, coordinating and scheduling events and calendars
• Experience tracking expenditures
• Experience with procurement processes and contract tracking
• Experience following records retention policies and public records request procedures
• Experience with onboarding/offboarding processes and equipment coordination
• Experience supporting public sector programs, commissions, or advisory boards
Pre-Employment Requirements:
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. effectively, and adopt more sustainable practices. We also oversee garbage and recycling services provided by collection companies in unincorporated areas of the county to ensure residents and businesses receive timely service at a reasonable cost.
We are seeking a motivated and collaborative individual with strong organizational, communication, and interpersonal skills to join our team as an Administrative Specialist 1.If selected for this position, you will provide paraprofessional administrative support to our program leads and management. In this role, you will be integral to the success of the program and will be expected to perform a variety of administrative duties and conduct research or studies to ensure the smooth flow of services and operations, which may include tracking, scheduling, and delivery of services. We are looking for individuals to contribute to a collaborative, partnership-focused environment within a highly functional team that has a strong focus on equity, sustainability, and public service.
Clackamas County is committed to building a diverse workforce and provide different approaches to sustainability and waste reduction that reflect the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of one (1) year of administrative support experience, including all of the following:
• Drafting, reviewing and preparing documents
• Researching, tracking, and compiling information
• Maintaining records in databases, spreadsheets, and paper filing systems
• Experience preparing clear and concise reports
• Experience with basic administration of accounts payable and accounts receivable tasks
• Experience providing support to customers in person and over the phone
• A minimum of one (1) year of experience with Microsoft Office Excel
• A minimum of one (1) year of experience with Microsoft Office Word
• Experience handling confidential information
Preferred Special Qualifications/ Transferrable Skills:*
• Experience in managing, coordinating and scheduling events and calendars
• Experience tracking expenditures
• Experience with procurement processes and contract tracking
• Experience following records retention policies and public records request procedures
• Experience with onboarding/offboarding processes and equipment coordination
• Experience supporting public sector programs, commissions, or advisory boards
Pre-Employment Requirements:
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. effectively, and adopt more sustainable practices. We also oversee garbage and recycling services provided by collection companies in unincorporated areas of the county to ensure residents and businesses receive timely service at a reasonable cost.
We are seeking a motivated and collaborative individual with strong organizational, communication, and interpersonal skills to join our team as an Administrative Specialist 1.If selected for this position, you will provide paraprofessional administrative support to our program leads and management. In this role, you will be integral to the success of the program and will be expected to perform a variety of administrative duties and conduct research or studies to ensure the smooth flow of services and operations, which may include tracking, scheduling, and delivery of services. We are looking for individuals to contribute to a collaborative, partnership-focused environment within a highly functional team that has a strong focus on equity, sustainability, and public service.
Clackamas County is committed to building a diverse workforce and provide different approaches to sustainability and waste reduction that reflect the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of one (1) year of administrative support experience, including all of the following:
• Drafting, reviewing and preparing documents
• Researching, tracking, and compiling information
• Maintaining records in databases, spreadsheets, and paper filing systems
• Experience preparing clear and concise reports
• Experience with basic administration of accounts payable and accounts receivable tasks
• Experience providing support to customers in person and over the phone
• A minimum of one (1) year of experience with Microsoft Office Excel
• A minimum of one (1) year of experience with Microsoft Office Word
• Experience handling confidential information
Preferred Special Qualifications/ Transferrable Skills:*
• Experience in managing, coordinating and scheduling events and calendars
• Experience tracking expenditures
• Experience with procurement processes and contract tracking
• Experience following records retention policies and public records request procedures
• Experience with onboarding/offboarding processes and equipment coordination
• Experience supporting public sector programs, commissions, or advisory boards
Pre-Employment Requirements:
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
KEY COMPETENCIES FOR SUCCESS IN THIS POSITION:
We are searching for someone who:
• Aligns with Clackamas County Core Values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust “SPIRIT”.
• Builds & Maintains Professional Relationships with internal and external customers, partners and stakeholders by honoring commitments and delivering exceptional customer service.
• Commits to Teamwork and Collaboration by working effectively towards a shared goal, encouraging sharing of information, productive problem solving and putting team success first.
• Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of those we serve.
• Communicates Professionally demonstrating self-awareness, respect for others, and adjusting to various levels of technical skills & understanding of subject matters.
• Embraces Continual Learning through commitment to self-improvements and willingness to grow within the job as technology and organizational changes demand it.
• Seeks to Problem Solve by using critical thinking and analytical skills, identifying alternative strategies & developing a solution-focused approach to address challenges or issues.
• Displays Creativity and Innovation by taking initiative in improving processes, programs, services and products through new approaches or ideas and being open to others' ideas.
• Promotes Cross Cultural Effectiveness by engaging in a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds and values.
• Puts Ethics into Action by holding themselves to a high standard of professional, honest, and objective behavior in all dealings and interactions.
TYPICAL TASKS
Duties may include but are not limited to the following:
Financial Support
• Assist with accounts payable and receivable: review invoices, assign account and service codes, prepare invoices for payment, and track department expenses.
• Coordinate with budget authorities for signatures and process monthly telecom charges.
• Receive, process, and track franchise fee reports; generate reports for Sustainability & Solid Waste (SSW) staff.
Procurement & Equipment Management
• Maintain program equipment databases and monitor for replacement needs.
• Coordinate onboarding/offboarding with DTD Admin, including user accounts, equipment, and access to shared email accounts and phone trees.
• Purchase supplies using a P-card and maintain internal expense tracking.
• Assist SSW staff with procurement submissions and track contracts and software subscriptions for renewals and balances.
Board & Policy Support
• Track Board of County Commissioners (BCC) schedules for SSW-related items.
• Assist staff in gathering data for BCC packets (Issues, Policy Sessions, Staff Reports, Consent Agenda) for submission to DTD Admin.
Solid Waste Commission (SWC) Coordination
• Assist in preparing meeting packets and materials; schedule meetings (Zoom or in-person), track attendance, and compile agendas.
• Maintain SWC membership records and serve as contact for PGA/ABC teams.
• Manage intake of application materials and coordinate interviews with SSW and PGA staff.
• Serve as primary contact for new SWC members.
Team Administration Support
• Support onboarding/offboarding of new employees in collaboration with DTD Admin and the SSW Manager.
• Maintain and update emergency “to-go” backpacks stored in vehicles and offices.
• Manage staff meeting calendar, set facilitation schedules, and support meeting facilitation.
• Create an annual staff meeting calendar with recurring discussion items.
• Collaborate with the SSW Manager to improve processes related to meetings, payables, supplies, and daily operations.
• Schedule and maintain fleet vehicle service appointments.
Outreach & Customer Service
• Track, monitor, and organize outreach materials; communicate needs with the Outreach team.
• Serve as the first point of contact for customer service phone and email inquiries.
• Triage inquiries and route to appropriate staff; respond to “Who's My Service Provider?” questions.
Records Management
• Determine appropriate retention schedules for all files (e.g., franchise materials, reports, SWC documents).
• Maintain both electronic and hard copy files; coordinate with Records Management for storage and maintenance.
• Convert BCC history documents into searchable formats (e.g., Word to data tables).
• Assist with public records request responses.
Franchise Administration Support
• Review, summarize, and track monthly reports from franchisees (transfer stations, recycling, processing, etc.) for accuracy and compliance.
• Maintain franchise history and oversee the annual recycling license program.
Program & Regional Support
• Support staff in maintaining documentation and spreadsheets related to Opportunity to Recycle (OTR), the Regional Waste Plan (ARWP), and Recycling Modernization reporting requirements.
Support for County-City Coordination
• Maintain contact lists for Clackamas County cities.
• Assist staff in scheduling meetings with city representatives.
• Monitor intergovernmental agreements for compliance and communicate updates to the SSW Manager.
WORK SCHEDULE
This position works 40 hours during a standard workweek with one of the following schedules:
• Monday through Friday, working eight (8) hours per day (5/8)
• Monday through Thursday, working nine (9) hours per day and every other Friday working eight (8) hours and every other Friday off (9/80)
Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
• Please Note: While this position is eligible for hybrid on-site/telework, it is expected that during the probationary period work will be performed on-site to facilitate onboarding and training.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The mission of the Department of Transportation and Development (DTD) is to assist residents and businesses in creating vibrant, sustainable communities through innovative and responsive public service.
DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration, economic development, libraries, County parks, and dog services.
http://www.clackamas.us/transportation/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Victoria Vysotskiy, Recruiter
mailto:Vvysotskiy@clackamas.us?subject=RECRUITMENT%20QUESTIONS
To apply, visit https://apptrkr.com/6754473
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