Executive Assistant
Job ID: 108110
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves, and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experiences to apply.
CLOSE DATE
This position will remain open until filled. The first application review will be on Wednesday, December 3, 2025. We reserve the right to close this recruitment at any time on or after that date.
PAY AND BENEFITS
Annual Pay Range: $68,097.49 - $91,932.12
Hourly Pay Range: $32.739179 - $44.198134
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective on the first of the month following an employee's date of hire.
Attractive benefits and incentives for employees in regular-status positions are detailed below.
Generous paid time off package, including:
• 16 hours of vacation accrual per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation leave at the time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement fund savings, including an option to contribute a portion of employee earnings on a pre- or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full-time, non-represented group 2 county position
https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
Clackamas County's Housing and Community Development Division (HCDD) is seeking a skilled and motivated Executive Assistant. In this role, you will provide high-level administrative support to our executive leadership team, playing a crucial part in advancing our mission of strengthening housing stability, expanding economic opportunity, and improving communities across the county.
HCDD is dedicated to overseeing housing, community development, and homelessness response programs across the county. We support low- and moderate-income residents through affordable housing development, rehabilitation and loan programs, community improvements, and essential homeless services. This position will help ensure smooth, people-centered operations for the division's executive team, furthering our commitment to the community.
As the Executive Assistant, you will support the Executive Director/Division Director and two deputy division directors by managing complex calendars, coordinating meetings, preparing professional materials, and representing leadership in day-to-day interactions. You will be able to handle confidential matters with discretion and oversee event logistics efficiently.
The ideal candidate is proactive, organized, and steady under shifting priorities. You anticipate needs, communicate clearly, and handle sensitive situations with professionalism. You are comfortable managing multiple deadlines, preparing polished communications, and coordinating both virtual and in-person events. You bring clarity and structure to a fast-moving environment. You are motivated to help teams function effectively in service to the community.
If you are an organized, detail-focused professional who enjoys supporting leaders and improving systems, and you want your work to make a meaningful difference, we encourage you to apply.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of two (2) years of relevant experience providing administrative support to executives, senior leaders, or high-level managers
• Experience managing complex calendars, coordinating meetings, and preparing professional documents
• Experience coordinating meetings or events, including logistics such as room setup, virtual meetings, and materials preparation
• Familiarity with employee and labor relations, grievance procedures, and confidential HR processes
• Strong organizational skills with the ability to handle multiple priorities, deadlines, and interruptions
• Demonstrated ability to maintain confidentiality and exercise good judgment, particularly around sensitive personnel or labor-related matters
• Strong communication skills, both written and verbal
Preferred Special Qualifications/ Transferrable Skills:*
• Experience working in government, human services, or housing programs
• Experience supporting multiple leaders simultaneously
• Experience in drafting reports, presentations, and executive-level communications
• Proficiency with virtual meeting platforms and collaborative tools (e.g., Zoom, Teams, SharePoint, Adobe, etc.)
• Knowledge of project management practices or workflow coordination in a public-sector setting
*For veterans qualified for Veterans' Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Duties may include, but are not limited to, the following:
• Assist HCDD executive team (one executive director/division director, two deputy division directors) with administrative duties; represents and acts on behalf of executive at various meetings and conferences; prepares, compiles or edits reports and other materials for use in operational planning and processes, presentations, and public meetings; manages calendar and coordinates and schedules various appointments, meetings, events, and conferences.
• Prioritizes and summarizes critical or urgent issues directed to the department or division manager; directs inquiries from the public, employees, supervisors, and other staff to appropriate individuals other than the manager; conducts follow-up investigations into unresolved complaints; may prioritize, reallocate time, and schedule for department or division management. Provides confidential support to management with disciplinary or grievance-related actions, drafting documentation, and following up on deadlines.
• Coordinate logistics for internal and external complex meetings and events, including securing meeting spaces, organizing virtual or hybrid meeting set-ups, and arranging catering. Track attendance, prepare event materials, and provide on-site support.
• Monitor and order office supplies; receive and sort mail and packages; print conference room schedules; and monitor the general HCDD Admin inbox. Provide back-up support for signature approvals and travel/training coordination.
WORK SCHEDULE
This position is included in the county's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework, subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager at the time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
• http://www.clackamas.us/
• http://www.clackamas.us/onboarding/
• https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division.
The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate-income residents of Clackamas County. HCD comprises the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation.
Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high-quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged, and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable, and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently, and effectively as a cohesive department, using our individual and collective skills and expertise.
https://www.clackamas.us/h3s
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
• https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
• https://www.clackamas.us/des/jobs.html
• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
James Callahan, Recruiter
mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS
To apply, visit https://apptrkr.com/6754516
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
jeid-18d708a7a6d7c542ac63643b980c2135
