Administrative Services Manager (Social Services)
Job ID: 108139
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, February 17, 2026.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $100,611.10 - $135,824.81
Hourly Pay Range: $48.370721 - $65.300391
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 16 hours of vacation accrual per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time non-represented group 2 County position
https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
The Social Services Division of the Department of Health, Housing and Human Services (H3S) is looking for an experienced professional with advanced financial, administrative and management skills to provide leadership, program development and monitoring and coordination of the multiple financial and administrative functions within the division. The Administrative Services Manager will plan and oversee administrative and business functions including budgeting, financial reporting and analysis, accounting, purchasing and public procurement, contract administration, grants administration, payroll and shared services management, acts as liaison to other departments and divisions. The Administrative Services Manager will manage the division's professional, technical, and clerical support functions to ensure efficient operations and high-quality service delivery.
The ideal candidate for the Administrative Services Manager position is a strategic leader with a proven track record in administrative management and a passion for social services. They will possess a mix of both technical and soft skills demonstrating effectiveness in streamlining business and program operations with a strong understanding of public procurement, purchasing and budgeting in the public sector, along with a financial systems background working within a social services environment. They will have strong organizational and analytical skills and excel in developing and implementing policies and procedures that enhance efficiency. With exceptional communication and interpersonal skills, they can effectively lead and motivate a diverse team, fostering a culture of collaboration and innovation.
The Administrative Services Manager reports to the Deputy Director of the Social Services Division, provides direction to other division managers on financial and policy issues, and supervises the Administrative Services Team.
Required Minimum Qualifications/ Transferrable Skills:*
• Minimum of seven (7) years of experience in a related field providing operational and administrative support, including at least two (2) years in a leadership or program management role with supervisory responsibilities.
• Experience in budget development and monitoring.
• Experience in procurement & contract administration and monitoring.
• Experience with financial reporting and analysis.
• Ability to work independently and cultivate a collaborative team environment.
• Ability to handle a wide range of situations and circumstances effectively, positively and professionally Ability to establish priorities, organize tasks and projects and work independently.
• Strong organizational skills and attention to detail.
• Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook, Teams, etc.).
Preferred Special Qualifications/ Transferrable Skills:*
• Knowledge of Federal, State, and local laws, ordinances, and regulations pertaining to management in government agencies in the State of Oregon.
• Public procurement and purchasing experience.
• Budgeting in the public sector or government environment.
• Experience working in social services programs.
Pre-Employment Requirements:
• Must pass a criminal history check which may include national or state fingerprint records check.
• Must pass a post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Financial and Administrative Management
• Leads financial and administrative operations for the Division, including budgeting, financial reporting, accounting, procurement, payroll, contract and grant administration, and shared services.
• Directs preparation, monitoring, and updates of the annual Division budget; oversees revenue forecasting and expenditure projections to support staffing and program operations.
• Prepares and presents accurate financial reports to Department and Division leadership.
Contract and Revenue Management
• Oversees the full contract lifecycle, including processing, amendments, renewals, and compliance with County procurement, legal, and risk requirements.
• Coordinates with County Counsel, Risk Management, Central Procurement, and other stakeholders to obtain required approvals; negotiates selected contracts as assigned.
• Manages revenue agreements, including intergovernmental and funding-related contracts and subcontracts, ensuring accurate reporting, monitoring, and reimbursement.
Grants and Compliance Oversight
• Oversees grants management and compliance activities, including proposal coordination, submission, reporting, and evaluation requirements.
• Manages funder reporting systems and maintains complete grant documentation and files.
• Develops and monitors subrecipient grant agreements in collaboration with Central Finance and contractors; coordinates audits to ensure regulatory compliance.
Program and Personnel Management
• Oversees program operations, client management systems, and administrative support functions, including billing, clerical services, and system maintenance.
• Supervises and supports public facing customer services team and oversees office and infrastructure needs for the Division.
• Recruits, hires, and supervises staff; conducts performance evaluations; administers corrective action; and supports training and professional development.
• Promotes collaborative team efforts within the Division and across County departments to ensure quality service delivery.
Strategic Analysis and Process Improvement
• Provides financial and operational analysis to Division and Department leadership to support decision-making.
• Participates in department-wide initiatives focused on process improvement, documentation, and operational efficiency.
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs.
The expected hybrid schedule is 3 days in the office and 1 day of telework per week; the exact on-site/telework schedule will be discussed with the hiring manager at the time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform at least 50% of their work time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The Social Services Division provides assistance to seniors, people with disabilities, veterans, and low-income residents of Clackamas County.
Social Services is a Division of the http://www.clackamas.us/h3s/
http://www.clackamas.us/socialservices/
Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.
Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Jenn Johnson, Recruiter
mailto:JJohnson2@clackamas.us
To apply, visit https://apptrkr.com/6881981
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