Deputy City Clerk

City of San Pablo (CA) • Full-time • CA, CA • $7.70k - $9.36k / month • 5d ago

DESCRIPTION:

Filing Deadline: Sunday, January 25, 2026 at 11:59 p.m., or until 100 applications are received, whichever happens sooner

Applications MUST be submitted online at www.GovernmentJobs.com

San Pablo is located in West Contra Costa County off Interstate 80, minutes away from the Bay Area cultural centers of Berkeley, Oakland and San Francisco. Interstate 80 is the principal arterial route between the Bay Area and Sacramento. The City of San Pablo is nestled between the cities of Pinole and Richmond and the neighboring cities of El Cerrito and Hercules. Historically one of the oldest Spanish settlements in the region, San Pablo has become a thriving residential and business community with a population of 32,389 in an area of 2.6 square miles.

THE POSITION:

The City is seeking highly qualified candidates to perform the daily duties of the office of the City Clerk including supporting public meetings, the elected City Clerk, City Council, and City Manager; to prepare agenda packets, minutes and other documents for various commissions and the City Council. The Deputy City Clerk supports the elections process and coordinates Public Records Act requests.

For additional information about the position, see the Job Description pa g e of the City’s website.

Perform specialized support for commissions, committees, City Clerk, City Council and City Manager; to prepare items for various commissions, and the City Council.
Attend City Council meetings, Standing Committee meetings and various other meetings and record official proceedings; prepare minutes and related documents, direct publications, filing and safekeeping of meeting materials; perform duties of elected City Clerk when absent.
Serve as records custodian and lead City-wide records management projects and maintain filing systems and complex records and logs, including confidential data; sort, index, purge, scan, copy, research and retrieve documents in paper and digital form.
Finalize Resolutions, Ordinances, certifying, notarizing and recording City documents.
Prepare, distribute, post and publish legal and public notices for commissions, committees, and City Council meetings in compliance with the Brown Act.
Set up and maintain agreement files in paper and digital formats.
Prepare and distribute agendas, agenda packets, consent items, correspondence, reports, forms, calendars, updates and specialized documents as assigned; review staff reports and attachments for compliance; finalize Resolutions and Ordinances; prepare drafts, minutes, notes, instructions and records of actions taken, as assigned.
Handle Public Records Act Requests and coordinate with departments for response and production of documents.
Proofread various materials for accuracy and proper English, completeness and correct formatting; follow up and ensure timeliness and deadlines are met.
Assist to manage and maintain permanent records and information including resolutions, ordinances, deeds, professional services agreements and historical records and related records.
Coordinate the administration and conduct of elections, compliance with the Political Reform Act (FPPC), local conflict of interest code, public records requests, recruitment for City Council committees and commissions and claims for damages against the City.
Assist to maintain web pages for elections and other special purposes.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Important: Perform related duties as assigned.

Experience:

Five years of responsible administrative program office experience in a municipal setting.

Education:

Equivalent to an Associate’s degree from an accredited college with major course work in public administration, business or a related field.

License or Certificate:

Possession of, or ability to obtain, a valid California driver’s license. Possession of and ability to maintain a Notary Public Commission within six (6) months of employment.
Certified Municipal Clerk certificate is highly desirable.

Knowledge of:

Principles, practices, methods and trends of municipal government operations as needed to assume assigned responsibilities.
Principles and practices of municipal administrative clerical procedures and records management. Role of local government and local government elected officials; elections and general government law and California Public Records Act.
Technical knowledge, computer skills, including specialized programs and applications, and other expertise needed for the specialized area of assignment.
Principles and practices of public relations and internal/external customer service techniques.
Relevant local, State, and Federal laws, rules, and regulations related to area of assignment.

Ability to:

Perform specialized administrative and clerical duties for all public meetings as assigned, commissions, committees, City Clerk, City Council and City Manager.
Intermittently, review and evaluate documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve issues for the public and with staff.
On a continuous basis, sit at desk for long periods of time or stand at public counter; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
Keep abreast of laws, regulations, and pertinent professional knowledge related to the City Clerk profession.
Evaluate, organize, set priorities and meet deadlines.
Fulfill the essential duties of the elected City Clerk as necessary.
Use a complex filing system and maintain and retrieve important records and documents.
Maintain confidentiality; use tact and discretion in communication with government officials, City Council, and representatives of the business and community organizations to exchange information and explain City administrative policies and procedures.
Use sound judgment in recognizing scope of authority.
Operate and use modern office equipment including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities. Utilize appropriate safety procedures and practices for assigned duties.
Establish and maintain effective working relationships with those contacted in the course of work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing

How to apply: Applications will only be accepted online at http://www.g overnment j obs.com/careers/sanpabloca. For general questions, call the Human Resources Division at (510) 215-3000. Applications must be submitted to GovernmentJobs.com by the date and time listed on the job announcement. Applications not submitted by the posted date and time will not be considered. The most qualified applicants will be invited to participate in the subsequent phases of the selection process. Meeting the minimum requirements of the position does not guarantee the advancement in any phase of the selection process. Final selection will be made from an eligibility list.

Recruitment timeline: Although dates may change we suggest planning your calendar accordingly, as these are currently the only interview dates:

First Round Interviews: Thursday, February 12, 2026
Second Round Interviews: Week of February 16, 2026
Estimated Start Date: Early to Mid-April 2026.

Background investigation and Pre-employment medical examination: Successful candidates will undergo a complete background investigation, including fingerprinting. Successful candidates may also undergo preemployment medical examination, which may include TB testing and/or drug screening. Americans with Disabilities Act (ADA): Please contact the Human Resources Department on, or before, the filing deadline if special accommodations are necessary at any stage of the selection process. Every attempt will be made to consider your request (medical documentation must be provided upon request). Immigration Reform & Control Act: In accordance with the Immigration Reform and Control Act of 1986, all potential employees will be required to provide proof of United State Citizenship or authorization to work in the United States. Drug-Free Workplace Policy: In accordance with the Drug-Free Workplace Act of 1988, it is the objective of the City of San Pablo to achieve a drugfree workplace.

THE CITY OF SAN PABLO IS AN EQUAL OPPORTUNITY EMPLOYER MINORITIES/WOMEN/INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. QUALIFIED APPLICANTS RECEIVE EQUAL CONSIDERATION, WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, ANCESTRY, AGE, MARITAL AND DISABILITY EXCEPT WHERE DICTATED BY THE REQUIREMENTS OF THE JOB.

The information contained herein does not constitute either an expressed or implied contract of employment and these provisions are subject to change.