Under administrative direction, serves as City Clerk for the City of Commerce and performs the full duties of the office as defined by law; performs technical, legal and administrative duties in managing the official records of the City, maintaining the required historical municipal data, and conducting municipal elections; assures technical compliance with City and state regulations.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.- Plans, manages and coordinates the operations of the City Clerk's office; assures official City activities are in compliance with Federal, state, and City policies and practices.
- Reviews, approves, compiles, prepares and distributes public meeting information packets; directs the technical preparation, recordation and transcribing of proceedings during special and regular meetings and public hearings of the City Council, Boards and Commissions; attends meetings and assures completion of required follow-up on meeting action items.
- Reviews, and prepares meeting agendas, ordinances, resolutions, agreements and supporting documentation, and assures the proper technical approvals and distribution.
- Reviews and approves official documents, adopted Resolutions, Ordinances and meeting minutes.
- Acts as official custodian of records, and assures the accuracy of technical files and official records; directs the City records management program, and assures City records management program is in compliance with California statutes.
- Manages the publication of official notices, agendas, ordinances and resolutions; receives, processes and responds to legal and technical documents and requests for information.
- Plans and conducts City elections, and maintains election records.
- Provides administrative support and special research functions for the City Council, Boards and Commissions, other government agencies and the general public.
- Collects technical and administrative information and compiles data for reports; prepares and distributes regular and special reports; identifies and researches compliance issues, and recommends solutions.
- Supervises assigned staff; prioritizes and assigns tasks and projects; meets regularly with staff to resolve workload and technical issues; monitors work and evaluates work performance.
- Coordinates communications between the City Council and other City departments; clarifies issues relating to City Council meetings and formal meeting procedures; assists departments as needed.
- Assures the absolute confidentiality of privileged and confidential records and information.
- Monitors and reviews trends in municipal government issues, and recommends procedural changes.
- Accepts claims and litigation filed against the City; serves as Filing Official for conflict of interest statements and campaign statements.
Education and Experience:Bachelor's Degree in Public or Business Administration, Political Science or related field; AND five years progressively responsible experience in a municipal or county clerk's office, preferably in California.
- Must possess a valid California Driver’s License. Registration as a Certified Municipal Clerk is preferred;
SELECTION AND EXAMINATION PROCESS
The most qualified applicants who most closely meet the City's needs will be invited to participate in the selection process. Those applicants who successfully complete the evaluation process will be further considered. Initial appointment is contingent upon satisfactory completion of a City paid physical examination, drug screening, background check and verification of U.S. Citizenship or right to work in the United States. This is an "at-will" FLSA exempt position. This position is subject to and dependent on the continued availability of funds and the manpower needs of the City of Commerce.
