GENERAL STATEMENT OF DUTIES
Performs responsible work in the administration of risk management procedures, policies, programs and operations for Guilford County as part of the Risk Management Department.
DISTINGUISHING FEATURES OF THE CLASS
The Risk Management Analyst plays a key role in managing and processing workers’ compensation, liability, property damage, and citizen claims through an electronic system, ensuring accurate documentation, regulatory compliance, and timely communication with stakeholders. This role includes oversight of the County’s vehicle use policies by conducting motor vehicle report checks and managing the active driver database. Additionally, the Risk Management Analyst processes financial transactions, such as purchase orders and budget reports, and works closely with vendors to manage contracts. They support safety programs by administering online safety training and maintaining compliance through the Learning Management System (LMS). Furthermore, the position involves various administrative duties, including maintaining departmental websites, responding to public records requests, preparing reports, and providing training and guidance on policies and procedures to staff and the public.
Duties And Responsibilities
Essential duties and responsibilities include, but are not limited to:
- Claims Management: Submits workers' compensation, liability, property damage, and citizen claims through an electronic tracking system. Tracks open claims, monitors lost time and modified duty cases. Gathers and ensures the accuracy of claims documentation, managing workers' compensation files, and maintaining departmental records. Evaluates and reviews claims data for regulatory compliance, prepares and maintains state and federal reports. Extracts internal data to complete and submit related reports to include NC Industrial Commission Form 22, Form 25T for travel expenses, and OSHA 300 logs. Tracks OSHA compliance of claims. Maintains regular communication with employees, medical billing, claims adjusters, and case managers to ensure parties are aligned and case information is consistent.
- Incident Investigation and Analysis: Investigates property, personal, and vehicle incidents to determine the root cause and recommends corrective actions as needed. Conducts research and analyzes data to identify loss trends and support the administration of risk management programs. Prepares monthly reports on training activities, safety audits, trend analysis, and special projects related to risk management.
- County Vehicle Use: Conducts motor vehicle report checks for current employees to assess driving eligibility in accordance with established policies and procedures. Manages and updates the County’s active driver report database. Notifies relevant departments of any changes in employee driving privileges.
- Online Safety Training: Supports the administration of risk and safety programs, ensuring occupational safety and health compliance. Partners with our training vendor to manage the delivery of online safety training. Oversees Learning Management System (LMS) maintenance, updating training requirements based on job roles and responsibilities. Prepares and distributes monthly training reports to departments.
RECRUITMENT STANDARDS
Knowledge, Skills And Abilities
- Comprehensive knowledge of office practices, procedures, and administrative operations.
- Solid understanding of the workers’ compensation claims process, including regulatory requirements.
- Fundamental knowledge of accounting principles and practices.
- Proficiency in using various software applications and systems to manage workflows and data.
- Organizational skills with the ability to plan, prioritize, and complete tasks independently.
- Skill in effective verbal and written communication, with the ability to convey information clearly and concisely.
- Demonstrated attention to detail, with proven critical thinking and problem-solving abilities.
- Ability to exercise sound judgment when organizing, formatting, and presenting materials.
- Ability to independently and effectively gather, organize, and compose diverse types of documentation.
- Ability to establish and maintain effective working relationships with county staff, vendors, external agencies, and the public.
- Ability to perform work with a high level of accuracy and attention to detail.
- Ability to respond promptly and efficiently to issues or challenges.
Minimum Qualifications
Bachelor’s Degree in a related field from an accredited college or university;
OR
an Associate’s Degree
and two (2) years of related experience;
OR
a High School Diploma or equivalent
and four (4) years of related experience.
Preferred Qualifications
Experience in risk management, workers’ compensation, claims administration, or a closely related field.
Physical Demands
Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking standing, bending, carrying light items such as papers, books, small parts, driving an automobile or use of a PC or other devices to accomplish work objectives. No specific physical demands are required. Mental demands and normal stress regarding achieving work deadlines are present.
Working Conditions
- Environment: Work environment involves normal, everyday discomforts or unpleasantness. The work area has adequate light, heat and ventilation; the environment is organized and stable.
- Hazards: Work presents no significant hazards to employees.
May Require Driving
This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver’s license and that the driving record is compatible with the county’s driving criteria.
If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County’s vehicle use policy.
Special Note: This generic class description gives an overview of the job class, its job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.
