The Human Resources Division of the City of West Sacramento is recruiting for a Human Resources & Payroll Technician I/II to assist with the payroll functions of the division. This is a challenging position that is best suited for a self-starter looking to further their career path. Preference will be given to candidates who are excited to work in a fast paced environment, have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid knowledge of all aspects of payroll.
In order to effectively train and onboard this position into the City of West Sacramento's payroll function, this position will be expected to be in the office for the length of the probationary period (12 months). After successful of the probationary period, the position may be eligible to participate in the alternative work schedule program.
DEFINITION: The Human Resources & Payroll Technician I/II performs a wide variety of responsible confidential, paraprofessional, technical, clerical and administrative duties related to the City’s human resources and payroll functions.; and provides administrative support to human resources management staff.
SUPERVISION RECEIVED AND EXERCISED: Receives direct and general supervision from the Human Resources Manager and/or designee. No direct supervision of staff is exercised. The Human Resources & Payroll Technician II may exercise indirect and/or functional supervision over subordinate staff.
CLASS CHARACTERISTICS: Human Resources & Payroll Technician I is the entry level class of the Human Resources & Payroll Technician series. This class is distinguished from the Human Resources & Payroll Technician II by the performance of less than the full range of duties assigned to the journey-level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned areas of responsibility are learned. Human Resources & Payroll Technician II is the journey level class of the Human Resources & Payroll Technician series and is distinguished from the Human Resources & Payroll Technician I by the ability to perform the full range of assigned duties with only occasional instruction or assistance as unusual or unique situations arise.
Upon recommendation of the Human Resources Manager and with approval of the Department Head, a Human Resources & Payroll Technician I who has performed the full range of duties for two (2) years and has demonstrated the required abilities and competencies necessary to perform the duties of a Human Resources & Payroll Technician II will be eligible for advancement to Human Resources & Payroll Technician II.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of data.
- Assists in all aspects of the human resources/payroll system including updating and maintenance of the system, proper coding and entering of information, employee contributions and deductions, integration of various payments from SDI, workers’ compensation, etc.
- Assists in all aspects of leave administration including FMLA, CFRA, SDI, PDL, PFL, workers’ compensation, etc.
- Assists in all aspects of the separation of employees including terminations and retirements, COBRA packets and related items.
- Performs administrative and clerical functions for the division including reviewing and maintaining confidential records and information; filing; preparation and processing of purchase orders; creating statistical and technical materials and reports; developing and responding to correspondence; , provide internal and external customer service in-person,via telephone, and online; photocopying; and opening and distributing mail and correspondence.
- Interprets and applies provisions of bargaining unit contracts , benefit summaries, administrative policies, laws, rules and regulations.
- Provides information to employees regarding wages, benefits, procedures, policies; responds to inquiries from other agencies.
- Performs related duties and responsibilities as required.
If Assigned To Payroll Function
- Processes payroll information, including final checks.
- Calculates retroactive adjustments and prepares related documentation.
- Verifies and updates payroll to reflect personnel changes.
- Posts payroll to the general ledger.
- Runs checks and transfers payroll for electronic deposits.
- Assists with disbursement of annual W-2 forms.
- Reviews, verifies and reconciles various health and welfare related reports and statements.
- Researches and resolves related general ledger problems.
- Prepares journal entries.
- Reviews and enters biweekly timesheets, manually or electronically.
- Verifies and reconciles leave accruals.
- Prepares biweekly and other associated retirement contribution reports.
- Verifies and initiates payroll deductions for benefits and related items.
- Processes and verifies garnishments.
- Audits payroll deductions and earning registers for accuracy.
- Researches payroll issues for staff and/or auditors and resolves as appropriate.
- Prepares and maintains spreadsheets for ledgers and statistical data.
- Updates and maintains payroll files accurately.
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge, skill and ability. A typical way to obtain the required knowledge, skills, and abilities would be:
Education: Human Resources & Payroll Technician I/II: High school diploma or equivalent. College level course work in related field is highly desirable.
Experience: Human Resources & Payroll Technician I: Two (2) years of increasingly responsible experience performing human resources related functions preferably including recruitment/selection, benefits administration, or payroll. Human Resources & Payroll Technician II: Two (2) years of comparable experience as a Human Resources & Payroll Technician I.
An Associates Degree with major coursework in human resources, public or business administration or closely related field may be substituted for one (1) year of the experience requirement. A Bachelor Degree with major coursework in human resources, public or business administration or closely related field may be substituted for two (2) years of the experience requirement.
LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a valid California driver’s license.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification which requires standing and walking between work areas. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed, to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and in interpreting and enforcing guidelines, policies and procedures.
