Position Objective: The Administrative Assistant position performs administrative work of considerable difficulty and has a broad knowledge of their departments’ processes, policies, and procedures.
Essential Functions:- Researching and interpreting information and compiling results into statistical reports.
- Maintain inventories and order supplies.
- Oversee maintenance of office machines to include printers, phones, copiers, etc.
- Scheduling appointments for department and staff members.
- Basic to mid-level bookkeeping tasks such as collecting fees, invoicing and reconciling accounts, assist with voucher processes and payroll.
- Assist with training of new administrative staff.
- Attend meetings and prepare minutes.
- Prepare necessary documentation and reporting for projects as assigned.
- Assume duties of Administrative Support position in their absence.
- Perform related duties as assigned by supervisor.
- Maintain compliance with all County policies and procedures
Education and/or Experience:- High School Diploma or GED preferred
- Three to five years of related experience in customer service, clerical, administrative, accounting or bookkeeping.
- Possession of or ability to attain a valid driver’s license.
- Ability to operate standard office equipment and a computer with working knowledge of computer and software applications, including Microsoft Office programs.
Physical Requirements:- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
- Must be able to lift and carry up to 25 pounds.
- Must be able to talk, listen, and speak clearly on telephone and in-person.
Working Environment:- Work is performed in an office setting where noise and interruptions often occur.
- Depending on setting, office setting may be located within a secure setting.
