Description
- This recruitment is open until filled. Early submissions are encouraged as applications will be reviewed on a regular and ongoing basis.*
The City of Oxnard's Housing Department is seeking an Affordable Housing Development Supervisor to support the implementation of affordable housing development and preservation projects. This position will perform advanced review and analysis involving a wide range of housing and redevelopment actions by overseeing and managing contracts, budgets, and subordiante staff.
What You’ll Do
- Support the Housing Department by utilizing your urban planning or housing focused education and professional background to plan, organize, evaluate, direct and implement affordable housing development and rehabilitaion programs with consideration to state and local regulations and upcoming housing and mixed-use trends.
- Support housing sponsors and obatin funding, including tax credits, bonds, and grants for acquisition, development and rehabilitation.
- Exercise inititaive, ingenuity and sound judgment in organizing and managaging assignments, delegating and overseeing tasks, resouces and information to subordinate staff.
- Conduct and assign research, gather analyze, interpret and prepare data for studies, reports and recommendations.
- Prepare reports and supporting data, including recommendaitons and make presentations to City Council, City Committees, community, and Planning Commissions.
- Prepare staff reports for decision-making bodies.
- Provide program assistance to community representitves, affordable housing developers, and other City staff.
- Respond to public inquiries regarding affordable hosuing policies and programs, consistent with state and federal regulations.
- Develop and disseminate materials on programs and initiatives to community members and housing sponsors utilizing knowledge of housing developments and rehabilitation, including federal and state funding resources and environmental regulations and requirements, including California Environmental Quality Act (CEQA) and Department of Toxic Substance Control (DTSC) requirements.
- Represent the department in internal and exteral meeting and collaborations.
PAYROLL/CLASSIFICATION TITLE:
Administrative Services Administrator/Supervisor
Supervision Exercised/ Supervision Received
Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.
Distinguishing Characteristics
This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert
Work Schedule
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to -5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either dependent on each position which is primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
Essential Functions
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
- Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.
- Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.
- Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
- Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
- Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.
- Performs other duties of a similar nature and level as assigned.
Positions Assigned To Housing May Be Responsible For
- Providing program oversight and supervision for City housing authority programs and/or housing units;
- Ensuring that laws, rules and regulations are implemented;
- Reviewing and approving staff work;
- Performing compliance review of contracts;
- Preparing and monitoring budgets.
Minimum Qualifications
The following are the minimum qualifications necessary for entry into the classification:
Education
- Bachelor's degree in business administration, finance, accounting, or related field
EXPERIENCE:
- Five (5) years of journey-level professional experience in the area of assignment and two (2) years of supervisory experience
LICENSE/CERTIFICATION:
- Class C license may be required, depending on the position
Other Requirements
- Must be able to effectively communicate in English, both orally and in writing
General Information
Application Process
- Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.
There is currently one (1) full-time vacancy within the Housing Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information confirms that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact
Annette Adams at annette.adams@oxnard.org
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Safety Designated Positions: New members (as defined by PEPRA), 2.7% @ 57; “Classic” members 3% @ 50. The employee will be required to pay a portion of their annual earnings toward their retirement depending on their relevant MOU. The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates
Leave accrual rates vary between 6.24 – 11.78 hours per pay period based on years of service.
Administrative Leave
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation
The City contributes 1% of employee salary to a 401(a) plan of its choosing.
Retirement Health Savings
The City contributes 1% to a retirement health savings account.
Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health And Dental
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:
Level One – For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee.
If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two - For employees hired on or after January 1, 2023, the City will contribute $2,054 per month towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will provide $66.80 per month towards dental insurance.
Holidays
The City observes 12 holidays per year
Life Insurance
City employees receive Basic Life Coverage ($7,500) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.
Tuition Reimbursement
Full-time employees are eligible for 100% reimbursement for work-related coursework up to a maximum of $5,000 per fiscal year.
01
Describe your professional work experience as a project manager over real estate or affordable housing development projects.
02
Describe in detail your experience in supervising staff, or leading and coordinating the work of others.
