Apply your secretarial skills to make an impact today!
There are three (3) vacancies for Secretary III with the City and County of Honolulu.
The
Department of Planning and Permitting (DPP), Land Use Permits Division, is looking for an experienced secretary to fill one (1) vacancy in Honolulu. As a
Secretary III, you will perform secretarial, administrative, and clerical tasks as the Secretary to the Chief Planner.
What You Will Do - Organize and coordinate matters that require executive attention, including researching files and other background material and summarizing and briefing materials.
- Distribute incoming material as assigned by the Division and/or Chief Planner.
- Prepare routine correspondence, and type letters, memorandums, reports, and other materials.
- May supervise the Division clerical staff and handle most of the branch work when the clerical staff are on leave.
***Salary rate for the Department of Planning and Permitting is the entry rate: $4,388 per month***
The
Department of Design and Construction (DDC),
Facilities Division, is looking for an experience secretary to fill one (1) vacancy in Honolulu. As a
Secretary III, you will be responsible for carrying out administrative secretarial services to the Chief/Assistant Chief of the Facilities Division along with providing support to the division staff.
What You Will Do- Manage executive calendars and communications, including all incoming and outgoing written correspondence, phone calls, etc.
- Independently review and prepare letters and correspondence following instructions and ensuring all division communications are accurate and conform to policies and procedures.
- Oversee the maintenance and filing of division records for payroll, budget, plans, reports and confidential correspondence.
- Mentor and supervise support staff.
***Actual salary for the Department of Design and Construction will be commensurate with applicable experience, pending approval: $4,388 - $5,338 per month***
The
Department of Transportation Services (DTS)
,Transportation Engineering Division, is looking for an experienced secretary to fill one (1) vacancy in Honolulu. As a
Secretary III, you will provide high-level secretarial and administrative support to the Chief and Assistant Chief Traffic Engineers of the City by keeping information flowing smoothly, documents well-organized, and operations running efficiently.
What You Will Do - Organize and coordinate matters that require administrative attention.
- Review correspondence pertaining to the Transportation Engineering Division, notes necessary actions with deadlines, delegates and follows up on all assignments.
- Prepare routine correspondence, and type letters, memorandums, reports, and other materials.
- Supervise, train, assign and review subordinates' work products.
Special Work Requirements
- Designated as Disaster Support Worker (DSW) per Mayor's Directive 13-1, must be able to perform shift work during emergency events or during EOC activation, work on weekends, and holidays, and able to work outside normal working hours when necessary.
***Salary rate for the Department of Transportation Services is the entry rate: $4,388 per month***
Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visitinghttps://www.honolulu.gov/dhr/benefits/.Apply today to make a difference in your community!
| HIRING PROCESS: - Applications must be submitted online in order to be accepted. This job posting will close on March 7, 2026, 11:59 p.m., Hawaii Standard Time (HST).
- Interviews will be held on April 1, 2026.
- A conditional job offer will be made after all interviews have concluded.
- Additional interviews for future vacancies may be scheduled by the individual hiring departments as vacancies occur.
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At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.EDUCATION REQUIREMENT:Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:Four (4) years of secretarial, stenographic or substantive clerical experience.
Key Competencies Needed:
- Knowledge of and familiarity with office practices and procedures;
- Working knowledge and experience with computers and word processing other software applications;
- Working knowledge of filing methods and systems;
- Proper application of correct grammar, spelling, and word usage;
- Experience in the use of standard office equipment;
- Ability to type and input information accurately;
- Ability to summarize and brief materials;
- Ability to deal tactfully and effectively with employees and the public;
- Ability to work harmoniously with others.
LICENSE REQUIREMENT:Possession of an appropriate valid driver's license, as required. The current vacancies do not require a driver's license.If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
