Are you a proven professional with an openness to new ideas, a dedicated worker with a keen eye for detail, and a highly motivated team player who uses interpersonal skills to adapt, communicate, and collaborate? If so, the City of Cupertino’s City Manager’s Office would like you to join our dynamic team in the position of Deputy City Clerk.
Duties
The Deputy City Clerk performs a variety of highly responsible and complex clerical, secretarial, and routine administrative duties in the City Clerk’s Office, including:
- Preparing and publishing City Council agendas
- Meeting all requirements regarding public postings, legal advertising, and public hearing notices
- Responding to public records requests
- Administering recruitment process for commissions and committees
- Managing conflict-of-interest filing requirements
- Maintaining official City records
- Coordinating and implementing new technology programs such as agenda management, electronic disclosure, and public records request management software.
- Assisting with elections and campaign finance form filings
- Attend City Council meeting in the absence of the City Clerk
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Perform a wide variety of complex, responsible, and confidential clerical, administrative, and statutory duties.
Perform administrative projects for management personnel.
Research and compile background data.
Maintain records and files regarding department administrative activities.
Screen calls, visitors and mail; respond to moderately complex requests for information.
Interpret and explain city and department policies, rules, and regulations in response to inquiries.
Refer inquiries as appropriate.
Assist in developing department policies and procedures in order to meet department objectives.
Assist the City Clerk with municipal elections, including issuance of nomination papers and serving as filing officer for required FPPC documents.
Prepare agendas, assemble meeting packets, attend meetings, take and transcribe minutes, and prepare follow-up correspondence, schedule matters for consideration by City Council.
Prepare required public notices for commission vacancies.
Write and process agendas, minutes, ordinances, resolutions, staff reports, and legal advertisements.
Perform records management duties, including sorting, filing, indexing, purging, microfilming, scanning, research, and retrieval of documents in paper and digital form.
Arrange for the recording of deeds, easements, rights-of-way, ordinances, and other legal documents with the County Recorder as directed.
Respond to public records requests as required by the California Public Records Act.
Build and maintain positive working relationships with co-workers, other city employees and the public, using principles of good customer service.
Perform related duties as assigned.
Knowledge Of
English usage, spelling, grammar, and punctuation.
Modern office methods, procedures, computer equipment and software.
Business letter writing and report writing.
Pertinent government organizations, functions, policies, rules, and regulations, including the Ralph M. Brown Act, the Maddy Act, the Fair Political Practices Act, the California Public Records Act, and the California Election Code.
Principles and practices of assigning and reviewing the work of others.
Principles and practices of office administration and departmental operations.
Principles and practices of records management, including retention and destruction policies and use of computerized scanning and retrieval programs.
Ability To
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
On a continuous basis, sit at a desk for long periods of time, intermittently, twist and reach office equipment, write or use keyboard to communicate through written means, occasionally run errands, lift and carry weight of 15 pounds or less.
Intermittently, review documents related to department operations.
Observe, identify, and problem solve office operations, and procedures.
Understand, interpret, and explain department policies and procedures.
Explain and problem solve office issues for the public and with staff.
Communicate clearly and concisely, both orally and in writing; compose general correspondence, letters, and reports, ordinances, and resolutions.
Handle multiple tasks and responsibilities involving the use of independent judgment and personal initiative.
Maintain efficient and effective department filing systems and databases, utilize automated records management software; prepare for Commission, City Council, Committees and miscellaneous meetings, as required.
Interpret and apply administrative and departmental policies, laws, and rules.
Use, and train others to use, current state-of-the art technology, such as document scanners, digital tablets, specialized and/or customized software, including: Microsoft Word, Excel, Outlook, and Office 365, Granicus Media Manager and Live Manager, and iPad apps including Granicus iLegislate.
Learn and operate new software and hardware as required.
Type accurately at a speed of 50 words per minute.
Analyze situations carefully and adopt effective courses of action.
Plan, organize, and schedule priorities in the office.
Compile and maintain complex and extensive records and prepare reports.
Handle confidential information with professional demeanor and discretion.
Train and evaluate assigned clerical personnel.
Work occasionally extended hours to complete work or attend off-hours meetings.
Establish and maintain effective working relationships with those contacted in the course of work.
Education And Experience
Two years of college in any coursework with business administration or related field desirable; four years of increasingly responsible secretarial and clerical experience involving frequent public contact.
Experience in a City Clerk’s Office is highly desirable.
Licenses and Certifications
Possession of a valid California driver’s license; Possession of, or ability to obtain a Notary Public Commission is desirable. Certified Municipal Clerk designation is desirable.
Application and Selection Process
If you are interested in this opportunity, please submit your City of Cupertino employment application to Human Resources no later than
5:00 p.m., March 19, 2026. Applications must be filled out completely. Failure to complete the supplemental application will disqualify the applicant from the recruitment process. Failure to list work experience or stating “See Resume” in the work experience section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately. Electronic applications may be submitted online through the City’s employment page at https://www.governmentjobs.com/careers/cupertino , or application materials may be submitted to: Human Resources, 10300 Torre Avenue, Cupertino, CA 95014. Late applications will not be accepted.
Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview. An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established and may be extended up to one year.
Additional Information
The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application. Documentation of the need for accommodation must accompany the request.
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
