The purpose of the job is to provide administrative and clerical support for the assigned department, analyze and research information for accounts and provide accounting support for assigned area of responsibility. The job is responsible for analyzing accounts, performing various account functions and calculations, and supervising subordinate staff. This position works under general supervision.
- Duties and Responsibilities
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.
- Assists department management with budget related activities; reviews monthly financial reports; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances.
- Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail.
- Prepares varied department documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines.
- Research, compiles, consolidate, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
- Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.
- Prepares the accurate and timely preparation of the department's payroll.
- Prepares hiring and offboarding personnel actions in conjunction with Human Resources.
- Prepares forms and documents necessary to administer Department programs, projects, and objectives as required.
- Trains and/or ensures the on-going training of administrative office staff members in the latest computer applications used by the agency, secretarial skills and general office clerical functions.
- Manages the travel/training process for departmental staff, submits travel documentation to finance, and requests reimbursement checks.
- Initiates, conducts and directs various departmental studies, and analyzes complex problems involving workforce utilization, office automation and operational procedures.
- Reviews general ledger accounts, ensure proper recording of expenditures and revenues (making corrections as needed), and ensure funding is available in accounts required for operations (initiating transfers as needed) per GAAP and GASB.
- Assists in the development and formulation of department's annual budget
- Performs related work as required.
Physical Demands
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Special Certifications And Licenses
Americans With Disabilities Act Compliance
The City of Elizabeth City is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Minimum Education And Experience Requirements
Requires an associate’s degree in accounting or closely related field. (3) years of related experience; or an equivalent combination of education, training and experience.
