Summary
Works with City departments to prepare specifications to purchase vehicles and equipment for city operations. Coordinates preparation of vehicle fleet records including title, registrations and specifications.
Essential Functions
- Coordinate activities and personnel involved in preparing specifications for vehicle and equipment replacement;
- Coordinate specification requirements from all user departments and various vendors to ensure goods and services purchased meet all specification requirements and the needs of the department;
- Assign, monitor, and issue all new and used vehicles to user departments, including center transfers and removal from service;
- Update master information files in financial system and inventory tracking system to include information contained in the Fixed Asset file related to vehicles and equipment. Enter requisitions into financial system for new equipment and vehicle acquisitions;
- Coordinate the make-ready preparation of new vehicles and equipment from time of receipt until time of issue to department. Notify department heads when equipment is ready;
- Prepare paperwork for vehicle and equipment disposal from user department to garage staff, including necessary adjustments to the fleet, financial, and fixed asset systems;
- Coordinates meetings and exchange of information between vendors and departments to ensure awareness of the City's procurement process and available goods or services;
- Enter requisitions to begin the purchasing process.
- Perform related duties as directed.
Qualifications
Requires bachelor degree in business administration, public administration, or a related field with an additional three to five years experience purchasing a variety of items for a large or complex organization; or a combination of relevant education and experience. ; or any combination of relevant education and experience which provides the following:
Valid Current Driver's License
Knowledge and Abilities
Knowledge of:
- Basic accounting practices;
- Record management techniques related to fleet management;
- Vehicle and equipment records including titles, licenses, and warranties;
- Operation of business computers and related business applications including Microsoft Word, Excel, Access, and financial software.
Ability to:
- Plan, direct, and supervise the work of others;
- Maintain records and prepare reports;
- Assist in preparation of budget information;
- Communicate effectively with others.
Physical Requirements:
1. frequently lift and carry up to 10 pounds.
2. occasionally rotate upper trunk to the left or right while sitting or standing.
3. coordinate eye, hand, and foot movement to operate a vehicle.
Applicant did not provide a required foreign education transcript evaluation for education completed outside of the United States. In accordance with City of Lubbock hiring requirements, all foreign education must be evaluated by an approved credential evaluation service to determine U.S. degree equivalency. Without an official evaluation, minimum education qualifications cannot be verified. Application is therefore incomplete and not eligible for qualification review.
