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LEGAL ASSISTANT
PROSECUTION SERVICES
Revised: 4/2/2026
POSITION DETAILS
Position Title: Legal Assistant \| Prosecution Services
FLSA Classification: Non-Exempt
Salary Grade: 8
Reports To: City Attorney/City Prosecutor
Cell Phone Stipend: ? Eligible ? Ineligible
Supervisory Functions
- Full-Time Employees ? Seasonal Employees
- Part-Time Employees ? Volunteers
- Temporary Employees ? No Supervisory Functions
BASIC FUNCTION
Under the direction of the Prosecuting Attorney, provide administrative
assistance to a
department or division to coordinate daily efforts with minimal
supervision. Typical
Responsibilities Include Broad Administrative Support As Required, Data
entry, accounting,
reporting, research, and special projects as assigned. Accuracy,
attention to detail, and the ability
to coordinate and communicate effectively while managing a voluminous
caseload and provide
exceptional internal and external customer service are required of all
Legal Assistants. Also
performs a variety of secretarial and administrative duties to support
office operations and
activities, including specifically delegated substantive legal work as
well as; performing legal
research, assembling documentation for legal requests and cases;
preparing briefs, pleadings,
and other legal documents; filing documents with the court system; and
maintaining accurate
casefiles.
DISTINGUISHING CHARACTERISTICS
Under the direction of the City Prosecutor, perform a variety of
administrative and victim-witness
coordinating duties, including managing the City Prosecutors calendar,
assisting the legal intern
manage their court calendar, and creating and maintaining all criminal
casefiles (both physical
and electronic), tracking cases through iCourt and communicating with
court clerks ensuring
pleadings are filed on time, redacting and sending all legal Discovery
to defense attorneys and
defendants, contacting victims regarding restitution, notifying crime
victims of their rights in
cases, communicating with crime victims and witnesses regarding case
updates, communicating
regularly with court clerks to address unresolved cases, communicating
regularly with Moscow
Police Department for follow-up on cases, filing a variety of motions
and materials with the Court
through the Odyssey system, drafting and filing Complaints and Probation
Violations, ensuring
subpoenas and summons are sent for evidentiary court hearings, assist
prosecutor with
LEGAL ASSISTANT
PROSECUTION SERVICES
Revised: 4/2/2026
preparing cases for jury trials to ensure that subpoenas are submitted,
pleadings and exhibits are
filed on time, and providing support and coverage for department
paralegal position.
Essential Functions
Reasonable accommodations may be made to enable individuals with
disabilities to perform
These Essential Functions. The Essential Functions Of The Incumbent
include, but is not limited to
the following:
Primary Responsibilities:
1\. Reviews case records and assembles necessary information for legal
proceedings.
2\. Reviews, organizes, and indexes pleadings, discovery requests, and
responses for
attorney review and approval. Assists with the preparation, filing, and
service of
pleadings.
3\. Drafts and finalizes legal documents for attorney review (e.g.,
misdemeanor,
hospitalization, civil, infractions), before they are filed with the
court or forwarded to the
defendant or opposing counsel.
4\. Coordinates the collection, review and production of documents and
responding to
discovery requests.
5\. Assists attorneys in preparation for trials, sentencings, and other
hearings, which may
include research, gathering background information and materials, review
and
organization of documents, exhibits, witness notification, summarizing
deposition and
trial transcripts and exhibits, and various administrative duties
related to such.
6\. Reviews and redacts written materials, as well as video and/or audio
files using
electronic hardware and software, to help respond to disclosure
requirements or
prepare for trial.
7\. As a dependable and disciplined self-starter, manage routine and
advanced duties for
the assigned department or division to ensure the efficient and smooth
day-to-day
operation of the department or division.
8\. Provide support to victims and witnesses within professional
boundaries both in person
and over the phone by providing resources, listen to requests, and to
help prepare them
for court hearings and meetings.
9\. Communicate with
