Administrative Specialist- Solid Waste - R20684

Sarasota County Government • Full-time • Sarasota, Florida, United States • $22.94 - $23.97 / hour • 7h ago

Start Here. Grow Here. Stay Here.

Are you an organized, tech-savvy professional who thrives on delivering exceptional customer service and supporting a team’s success? Join us as an Administrative Assistant, where you’ll play a key role in keeping operations running smoothly for the Landfill Operations Division within the Solid Waste Department.

In this position, you’ll provide essential administrative and office support while contributing to a collaborative, high-performing team. This is your opportunity to make a meaningful impact by helping advance our mission: delivering solid waste services to the community that are safe, reliable, cost-effective, convenient and sustainable.

If you’re ready to bring your skills to a purpose-driven team, apply today!Provide internal and external customer service, act as first point of contact, including screening visitors, emails and calls, maintaining entry logs, and coordinating daily site access as needed.
Provide administrative and clerical support to high-level management (operations manager and supervisors), including scheduling appointments and maintaining calendars.
Perform various financial functions, including submitting purchase order requests, verifying invoice payments, processing vendor requests (new and reactivated), OnBase insurance uploads, OnBase Clerk reimbursements, journal entry reconciliations, and separation of duties to receive and log payments/checks.
Research and gather information, including routine budget reports, project statuses, exporting spreadsheets from various software, etc.
Coordinate logistical requests (office supplies, uniforms, safety equipment, service vendors as needed, etc.).
Arrange travel and provide related assistance for staff.
Support asset management efforts including fixed assets scanning, records retention (including compliance with public records requests and Sunshine Laws), asset disposition forms, and building signage review and replacement coordination.
Serve as a division representative and assist staff with Workday, Daily Disaster Logs, etc.
Handle and coordinate mail/packages for receiving and distribution and general copying and filing needs.
Support and coordinate facility needs, including cleaning staff/oversight, and maintenance/repair requests.

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

A High School Diploma or its equivalent.
Two (2) years of clerical, administrative, and computer experience with some executive exposure.
-OR- Acollege degree and one (1) year of clerical, administrative, and computer experience with some executive exposure.

Preferred Qualifications:

Bilingual (Spanish) Speaker.
Proficient with Microsoft Office and Adobe applications.

Physical Demands: Must occasionally lift and/or move more than 50 pounds.

About Everything Else

Starting Pay Range: $22.94 - $23.97/ hour, based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
For more information about employee benefits, please click this link or visit SCGov.net for additional information.
Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

Related Jobs

Administrative Specialist II - R20551

Sarasota County Government • Full-time • Sarasota, Florida, United States • from $22.94 / hour • 2w ago

Administrative Support

2w ago

Apply

Assistant Director - General Services - R20523

Sarasota County Government • Full-time • Sarasota, Florida, United States • $123.01k - $130k / year • 5h ago

Facilities Management

5h ago

Apply

Operating Budget Analyst - Fiscal Consultant II - R20675

Sarasota County Government • Full-time • Sarasota, Florida, United States • from $65k / year • 7h ago

Finance

7h ago

Apply

Lab Technician - Sarasota Treatment Court - R20679

Sarasota County Government • Full-time • Sarasota, Florida, United States • from $20.85 / hour • 7h ago

Courts

7h ago

Apply

Road and Bridge Trades Worker - R20516

Sarasota County Government • Full-time • Sarasota, Florida, United States • from $18.21 / hour • 7h ago

Transportation

7h ago

Apply

Business Systems Analyst - R20674

Sarasota County Government • Full-time • Sarasota, Florida, United States • $64.81k - $70.03k / year • 4d ago

Other

4d ago

Apply

Signal Electrician - R20438

Sarasota County Government • Full-time • Sarasota, Florida, United States • from $24.19 / hour • 4d ago

Transportation

4d ago

Apply

Communications and Marketing Coordinator - R20637

Sarasota County Government • Full-time • Sarasota, Florida, United States • $64.81k - $76.77k / year • 4d ago

Community Relations & Public Info.

4d ago

Apply

Stormwater Operations Manager - R20643

Sarasota County Government • Full-time • Sarasota, Florida, United States • $95k - $112k / year • 5d ago

City/County Managers and Administrators

5d ago

Apply

Community Outreach Specialist I - 4-H Program Assistant - R20667

Sarasota County Government • Full-time • Sarasota, Florida, United States • $24.74 - $25.63 / hour • 5d ago

Community Relations & Public Info.

5d ago

Apply