The City of Roanoke is seeking a Purchasing Supervisor to provide assistance overseeing the activities of the Purchasing Division and ensure that goods and services acquired for the City of Roanoke are procured in a timely, efficient, effective manner, within the framework of State law, Municipal Code, and City of Roanoke procurement procedures. Work is performed under the general supervision of the Purchasing Manager. The successful candidate will supervise work and activities of the purchasing staff members in all aspects of the day-to-day procurement operations of the Purchasing Division and carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assisting in interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing performance issues and recognizing exemplary performance; addressing complaints and resolving problems. Bachelor's degree from a four-year college or university preferred with a major in public or business administration, accounting, finance or related field; and five years of related experience, including supervisory responsibilities (public sector experience preferred); or equivalent combination of education and experience. Must possess or obtain one of the following certifications: Certified Purchasing Management (CPM), Certified Professional Public Buyer/Officer (CPPB/CPPO), or Virginia Contracting Officer (VCO).
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position.
SUMMARY
Provides assistance overseeing the activities of the Purchasing Division. Ensures that goods and services acquired for the City of Roanoke are procured in a timely, efficient, effective manner, within the framework of State Law, Municipal Code, and City of Roanoke procurement procedures. Work is performed under the general supervision of the Purchasing Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Supervises work and activities in conjunction with the Purchasing Manager of purchasing staff members in all manners of the day-to-day procurement operations of the Purchasing Division.
Assumes operation of the Purchasing Division in absence of the Purchasing Manager
Supervises and participates in the preparation of proposals, contracts, and purchase orders to ensure accountability based on measurable results for the substance, efficiency, productivity, and quality of the work produced by each buyer
Advises and assists City employees in purchasing procedures, procurement practices and legal requirements
Makes recommendations, and assist with developing procurement policies and administrative procedures; responsible for keeping informed of changes in agency procurement trends
Assists with preparation and monitoring of departmental budget
Performs other duties as assigned
SUPERVISORY RESPONSIBILITIES
Supervises work and activities in conjunction with the Purchasing Manager of purchasing staff members in all manners of the day-to-day procurement operations of the Purchasing Division. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assisting in interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing performance issues and recognizing exemplary performance; addressing complaints and resolving problems.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree from a four-year college or university preferred with a major in public or business administration, accounting, finance or related field; and five years of related experience, including supervisory responsibilities (public sector environment preferred); or equivalent combination of education and experience.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid appropriate driver's permit issued by the Commonwealth of Virginia. Must possess or obtain one of the following certifications: Certified Purchasing Management (CPM), Certified Professional Public Buyer/Officer (CPPB/CPPO), or Virginia Contracting Officer (VCO).
LANGUAGE SKILLSAbility to read, analyze, and interpret professional journals, complex reports, and governmental regulations. Ability to respond effectively to inquiries or complaints from citizens, members of the business community, state and federal agencies, city officials and employees orally and in writing. Ability to make effective and persuasive presentations to management, and public groups. Strong communication skills are essential.
REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve problems, interpret an extensive variety of technical information and deal with several abstract and concrete variables. Ability to identify key stakeholders and create teams to solve complex issues. Ability to think strategically.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or fell; and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
