POSITION SUMMARY
The Court Clerk is responsible for a variety of tasks relating to Court operations, including preparation of the Court dockets, attending all Court sessions, receipt of bonds, fines and forfeitures, and maintenance of all records at the Court.
ESSENTIAL FUNCTIONS:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to
perform each duty satisfactorily. Other duties may be required and assigned.
1. Assists internal department personnel external personnel and handles general public inquiries by answering telephones and greeting walk- in visitors.
2. Provides information and assistance concerning payments, warrants, tickets, bonds, court dates, and court rules without giving legal advice.
3. Updates new court dates for payment and appearance, issues warrant for non-appearance, mails summons as required by law.
4. Schedules and re-schedules hearings as directed by the Judge; prints court calendars; retrieves files for court.
5. Performs records management duties to ensure statutory timelines are met for all cases.
6. Provides copies and/or faxes to appropriate parties, certifies documents when required
7. Processes invoices, receipts payments for fines, fees and forfeitures using court approved financial software.
8. Review/Enter tickets into computerized court data base.
9. Recalls warrants as Ordered by the Judge.
10. Applies bond payments.
11. Sorts and distributes incoming mail.
12. Maintains /Monitors case deadlines; files court documents in paper and electronic formats. the court files.
13. Dockets and reviews incoming documents and determine necessary action by routing to appropriate party or processing according to department and statutory processes.
14. Assists in preparing court dockets and scans all court pleadings (paper filing and e-Filing) and daily case management of court files. Creates and maintains related computer records.
15. Attends municipal court sessions.
16. Accepts appearance, waiver of trial and plea of guilty.
17. Processes/enter payments of fine and cost, judgments, orders, liens, and monitor delinquent accounts etc...
18. Performs additional duties as assigned.
High school diploma/GED required.
Associate degree preferred.
Minimum of two (2) years prior work experience in clerical, secretarial, paralegal or administrative work, or any equivalent combination of education and experience.
An equivalent combination of experience and training may be considered by the City with higher education.
MACA Certificate of Court Administrator status preferred.
Experience with REJIS, JIS and Show-Me Courts software preferred.
REQUIRED JOB COMPETENCIES
1. Knowledge of administrative policies and procedures of the City.
2. Ability to establish and maintain accurate records of assigned activities and operations.
3. Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
4. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
5. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
6. Ability to think quickly, maintain self-control, and adapt to stressful situations.
7. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
8. Knowledge of computer software consistent for this position.
9. Ability to perform mathematical calculations required of this position.
10. Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
11. Skill in researching and understanding complex written materials.
12. Ability to prepare and maintain accurate and concise records and reports.
13. Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
14. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
15. Ability to handle sensitive interpersonal situations calmly and tactfully.
16. Ability to maintain professionalism at all times.
17. Ability to maintain effective working relationships with individuals within and outside the organization.
18. Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
19. Ability to work the allocated hours of the position and respond after hours as needed. This will include attending a minimum of two (2) court nights per month.
PHYSICAL AND WORK ENVIRONMENT
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.
? This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
? Work has standard vision requirements.
? Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
? Hearing is required to perceive information at normal spoken word levels.
? Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
? Work has no exposure to environmental conditions.
? Work is generally in a moderately noisy office setting (e.g. business office, light traffic).
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
