Definition
The top salary range for this position currently reaches $161,310.60, PLUS, an excellent benefits package! The position will receive a 5.0% salary increase in July 2027; bringing the top step salary to $169,376.16.
- THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.**
Under general direction, plan, organize and direct the activities of the Office of the City Clerk as determined by and in accordance with the Alhambra City Charter and relevant ordinances and laws of the State of California not in conflict with such Charter.
Supervision Received And Exercised
Supervision is provided by the City Manager or Assistant City Manager.
Essential Job Functions
Essential job functions may include, but are not limited to, the following:
(These functions may not be present in all positions in this classification. When a position is filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)
Serve as manager of the Office of the City Clerk, direct the implementation of goals, objectives, policies, procedures and work standards for the Clerk's office and prepare and administer its budget; attend all meetings of the City Council; prepare and post meeting agendas and minutes; record, maintain and disseminate all Council actions relative to ordinances, resolutions, contracts, correspondence and reports; plan, organize and direct the conduct of municipal elections; ensure the legality of the proceedings in accordance with State and local election laws; ensure compliance with a wide variety of laws pertaining to municipal elections; plan, organize, assign, direct, evaluate and review the work of assigned staff; train assigned and other City staff, as required; oversee and coordinate City's boards and commissions program; receive and track Public Records Act requests and coordinate responses; oversee and maintain the City's records management program and systems for retrieval and the systematic retention, transfer, retirement or disposal of records in all City departments, except Police; establish and maintain records management procedures; ensure compliance with a wide variety of laws pertaining to public records; ensure compliance with a wide variety of laws pertaining to the Political Reform Act (Fair Political Practices Commission compliance); maintain and update conflict of interest code policy and procedures; has charge and custody of the City Seal; perform special studies and related duties as assigned as well as such other duties as required by the Charter or by the laws of the State and ordinances not in conflict with such Charter; and perform other related duties as assigned.
Qualification Guidelines
Education And/or Experience
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential job functions of the position. A typical combination is:
Graduation from an accredited college or university with a Bachelor's degree in public administration, political science or a related field and six years of increasingly responsible experience in a City or County Clerk's Office, including experience related to the administration of elections and some supervisory experience, a Master's degree is highly desirable as well as certification, or work towards certification, from the International Institute of Municipal Clerk as a Certified Municipal Clerk, and ability to obtain a Certified Municipal Clerk Certificate within twelve months of appointment.
Knowledge Of
Applicable laws, ordinances, and codes related to the work, including those related to election laws and procedures; computer applications related to information storage and retrieval, document imaging, statistical analysis and electronic document and records management; principles and practices of supervision, training, and staff development.
Ability To
Coordinate the Citywide agenda process; exercise effective judgment within established guidelines; communicate effectively with staff, elected officials, lobbyists, legislators, and other government officials, communicate technical information including complex rules, regulations, legislation, and laws in a manner that is appropriate for the intended audience; understand questions and provide information and materials, as required, and in accordance with applicable laws; make effective presentations using a variety of presentation techniques and methods; work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; develop and administer program budgets; establish and maintain effective working relationships with City departments, City Council, public and private entities and the public.
Licenses and Certificates
Possession of a valid Class C California driver's license and the ability to maintain a satisfactory driving record are required.
Physical Demands
Ability to lift up to 25 pounds; sit, stand, squat, kneel, climb stairs, stoop, and walk for prolonged periods of time; ability to get from one location to another in the course of doing business; grasping, repetitive hand movement, and fine coordination in retrieving and entering data using a computer keyboard; near and far vision in reading work related documents and using the computer, and acute hearing is required when providing phone and personal service.
Work Environment
Employee generally works indoors. Environment is generally clean with limited exposure to conditions such as dust, fumes, or odors. Employee may travel to different locations and may be exposed to inclement weather conditions, noise, vibration, or dust. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones and/or members of the public. Employee may be required to work evenings, holidays and/or weekends.
Note
The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.
Selection Process
Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by e-mail as to the test date, time, and location. The examination process will include:
Oral interview (100%)
Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.
Accommodation
Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.
The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Alhambra is an Equal Employment Opportunity Employer. The U.S. Equal Employment Opportunity Commission (EEOC) is responsible for enforcing federal laws that make it illegal to discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Effective January 1, 2013, new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 7.75% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six-month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the employee pays 8% of the employee contribution to PERS. The City offers a Section 125 cafeteria benefit plan. The City does not participate in the Social Security System. City paid leave time (sick, vacation and holiday) available in accordance with City policies.
For our detailed benefits information, please see the Salary Ordinance for Executive and Confidential employees.
01
Detail your experience in coordinating local municipal elections.
02
Summarize your experience handling Public Records Act (PRA) requests. What steps do you take to coordinate the gathering and review of documents and response to comply with statutory requirements?
03
Describe your experience overseeing Fair Political Practices Commission regulations including campaign disclosures and statements of economic interest.
04
Outline your experience supporting City Council and Commission meetings, including agenda management, publishing public notices, drafting minutes, handling ordinance codifications, and managing public comments or speaker requests.
