TITLE: Town Administrator/Clerk
REPORTS TO: Works under the direction of and is responsible to the Town Council.
FLSA STATUS: Exempt.
General Position Description: The Town Administrator/Clerk is the chief administrator of the Town and is responsible for assuring effective management of Town affairs and operations. The Administrator oversees Town departments, activities, and projects; prepares and implements operating and capital budgets; supervises human resources functions, conducts research, and provides information, and serves as liaison and coordinator between elected and appointed Town officials, employees, volunteers, and citizens. This is a 40-hour-a-week position, and the Town Administrator is expected to work some nights and weekends, as necessary.
Work Location/Environment: The Town Administrator/Clerk works in the Town Hall located in the Thomas Wren House at 1924 Weddington Rd, Weddington, NC 28104. Remote Work is allowed on days of Office Closures for Inclement Weather or other disturbances that require closure of Town Hall.
Essential Job Functions: The Town Administrator shall be responsible to the council for administering all municipal affairs as delegated by the council and shall have the following powers and duties:
Town Administrator Duties:
· To ensure all state laws, the Town charter, Town ordinances, resolutions, and regulations are faithfully executed within the Town.
· To appoint, suspend, or remove town officers and employees at the direction of the council and the mayor.
· To supervise the administration of all departments, offices, and agencies of the town, subject to the general direction and control of the council.
· To direct, coordinate and participate in the operations and functions of the town hall to ensure smooth, effective, and efficient operation.
· To act as an agent to the council in developing, interpreting, and implementing policy.
· To make any other reports that the council may require concerning the operations of Town departments, offices, and agencies subject to the Administrator’s direction and control.
· To attend all meetings of the council and all town boards and committees.
· To annually submit to the council and make available to the public a complete report on the finances and administrative activities of the Town at the end of the fiscal year.
· To oversee the preparation and submission of the annual budget to the council.
· To perform such other duties as may be required or authorized by the council.
· Maintains personnel records and job descriptions and performs other personnel related tasks.
· Conducts annual performance evaluations of Town staff.
· Manges the Town’s contracts.
· Manages construction projects.
· Performs other duties as required by law of Council.
Town Clerk Duties:
· To ensure all state laws, the Town charter, Town ordinances, resolutions, and regulations are faithfully executed within the Town.
· To respond to requests and correspondence from outside organizations and individuals or refer such requests and correspondence to the appropriate town official.
· To attend all meetings of the council and all town boards and committees.
· Provides notice of the meetings of the council and all town boards and committees.
· Maintains a record of all proceedings of the council, Planning Board, Park and Events and all town boards.
· Acts as the Town’s custodian of records.
· Performs other duties as required by law of Council.
Physical Qualifications: The work is primarily sedentary but involves some standing. The tasks include seated work, some light carrying, manual dexterity and bending and lifting. The Town Administrator/Clerk is occasionally required to drive through the Town and throughout the state on limited occasional travel.
Education/Experience: Bachelor’s degree in public administration or other related field. Five years’ experience in municipal government or combination of education and experience that demonstrates possession of the required knowledge, skills, and abilities.
Special Requirements: Must be a certified notary public or have the ability to obtain certification. North Carolina Certified Municipal Clerk preferred.
The Town of Weddington offers a comprehensive benefits package with starting salary range dependent upon experience and education.
