THE POSITION
With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.
The Community Development Department (CDD) is seeking an experienced leader as the Assistant Director to support the Director in the management and strategic direction of the department. The Assistant Director will focus on the administrative operations and programs within CDD overseeing the five divisions of CDD: Administrative Services, Animal Care Services, Building, Code Compliance, Planning.
IDEAL CANDIDATE STATEMENT
The ideal candidate will be highly experienced in financial planning, budgeting, strategic decision-making, and local government personnel practices. The ideal candidate will demonstrate a commitment to the department’s culture of exceptional customer service and creative problem solving. Excellent communication skills are essential, including an aptitude for delivering thoughtful responses on sensitive matters to both internal and external stakeholders. Additionally, they will have strong interpersonal skills, a focus on an inclusive workplace, provide reliable and responsive service, and have a continuous improvement mindset.
The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials, Department and Division Managers, Boards and Commissions, City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans, standards, and procedures; reviews all project activities, processes, and services; creates and implements policies governing the department's function, and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures, customer service methods and processes.
DISTINGUISHING CHARACTERISTICS
This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Department's goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight, and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department, while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact.
SUPERVISION RECEIVED AND EXERCISED
Limited direction is provided by the director of a department. The incumbent may supervise professional, technical, and/or support staff.
Essential Duties And Responsibilities
- Plans, organizes, manages, leads, and evaluates the overall operations of the department. Under direction of the department director, has authority for support of all department staff.
- Meets with the department director, division managers, and other key department staff to share information and discuss issues regarding projects, policies and programs, and to determine priorities and resource management issues on a regular basis.
- Develops priorities, approach, and strategies regarding organizational development/ improvement initiatives; develops, plans, and implements Department goals and objectives in accordance with the core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; identifies, develops, and implements initiatives to improve service delivery with other City departments and public/regional agencies.
- Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department.
- Reviews legislation and assures compliance with laws, regulations, statutes, and codes that impact department operations.
- Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; discusses, negotiates, and resolves personnel issues/ conflicts with staff, unions, and labor relations.
- Provides consultation and oversight to the Department's strategic planning efforts and participates in planning/design teams to develop direction, recommendations, and strategies for department development and improvement initiatives.
- Negotiates, arbitrates, and revolves program, project, and policy issues/conflicts with other departments and community/ business stakeholders.
- Attends City Council meetings; meets with the City Manager's Office and City Council regarding new programs, project/program status, sensitive/controversial issues; coordinates assigned activities with City Officials, other City departments, and outside agencies as appropriate; participates on committees and boards, and in community activities as assigned; outreach to community and industry, attends meetings, conferences, and workshops.
- Analyzes fiscal data to identify and project resource needs; recommends needed resources.
- Prepares complex statistical and narrative program reports, correspondence, and other documents.
- Directs the provision of services to safeguard the interest of the general public.
- Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification.
Qualifications
Knowledge of:
- Federal, state, and local laws, standards, regulations, and policies pertaining to departmental operations.
- Technology and its application to efficient City operations.
- Principles of supervision, organization and administration.
- Budget preparation and administration.
Skill in:
- Strategic organizational planning and management.
- Public speaking and meeting facilitation.
- Leadership and mediation.
Ability to:
- Plan, direct, and supervise division operations and activities.
- Analyze facts and exercise sound judgment in decision-making.
- Communicate effectively both orally and in writing.
- Assimilate and integrate the concerns, needs and desires of citizens, neighborhood associations, the development industry, and other City management.
- Establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural backgrounds regardless of race, religion, age, sex, disability, or political affiliation.
EXPERIENCE AND EDUCATION
Experience
Seven years of progressively responsible professional administrative and analytical experience in municipal government, including five years of project management and supervision.
-AND-
Education
A Bachelor's degree from an accredited college with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field. A Master's degree in one of these fields is desirable.
Substitution
Additional qualifying experience may be substituted for the required education on a year-for-year basis.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and
will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.
Evaluation of education records will be due at time of appointment.
THE SELECTION PROCEDURE
Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
- Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
- Employment applications must be submitted online; paper applications will not be accepted.
- Employment applications will be considered incomplete and will be disqualified:
- If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
- If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
- Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
- Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
- Supplemental Questionnaire: (Pass/Fail) – In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline;
- Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
- Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
- A resume will not substitute for the information required in the supplemental questionnaire.
- Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.
- Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
- Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.
- Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
Questions
For questions concerning this job announcement and the application process:
- Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
- For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
- Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment;
- Send an email to employment@cityofsacramento.org;or
- Call the Human Resources Department at (916) 808-5726
Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.
Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.
Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf
Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html
Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf
01
APPLICATION: I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions: https://www.cityofsacramento.gov/HR/employment
02
PROOF OF EDUCATION: To qualify for this classification you may use education or experience as listed in the substitution option to provide required knowledge, skills, and abilities. I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and
will be required at the time of appointment if I am using education to qualify for this position. Please refer to the City of Sacramento's Proof of Education Requirements (
https://www.cityofsacramento.gov/HR/employment) for information on accepted documentation.
03
EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field by time of appointment if I am selected for this position
- No units from an accredited college or university
- Less than 30 semester or 45 quarter units from an accredited college or university
- 30 semester or 45 quarter units from an accredited college or university
- 60 semester or 90 quarter units from an accredited college or university
- Associates Degree
- 90 semester or 135 quarter units from an accredited college or university
- Bachelors Degree
- Masters Degree
- Doctorate
04
SUPPLEMENTAL QUESTIONNAIRE: The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire.
I understand and agree to the above instructions.
05
The City of Sacramento’s Community Development Department includes five divisions (Administrative Services, Animal Care Services, Building, Code Compliance, and Planning). Describe your knowledge of and experience working with any of these functions.
06
Describe how you would foster a culture of innovation and continuous improvement within an organization, and what strategies have you found effective in your work experience to achieve this?
07
Provide examples of how you would help lead the organization to be the best Community Development Department in California.
