DEFINITION
Under direction, oversees, supervises, and coordinates all recreation programs, activities, and operations within the Parks & Recreation Department; plans and organizes special events associated with specific recreation programs; develops, oversees, and evaluates all recreation programs; supervises, assigns, reviews, and participates in the work of full-time and part-time staff, part-time temporary seasonal employees, and volunteers responsible for providing recreation program services and activities; ensures work quality and adherence to established policies and procedures; and provides highly responsible and complex administrative support to the Parks and Recreation Director.
EXAMPLES OF DUTIES
- Coordinates the organization, staffing, and operational activities for all recreation programs, services, and activities for various ages including youth sports, fee and charge classes, youth and teen afterschool program, senior programs, specialty classes, camps, excursions, special events, and related recreation activities.
- Supervises and participates in the development and implementation of goals, objectives, policies, and priorities for providing recreation services; recommends and administers policies and procedures.
- Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
- Recommends, within departmental policy, appropriate service and staffing levels; plans, directs, coordinates and reviews the work plan for all recreation services and activities; assigns work activities, projects, and programs.
- Reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
- Selects, trains, motivates, and evaluates full-time and part-time staff, part-time temporary staff, and volunteers.
- Provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
- Oversees and participates in the development and administration of the recreation’s annual budget; forecast funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures.
- Implements adjustments.
- Oversees, supervises, and participates in planning and organizing special events including ordering supplies and equipment and contracting outside services as necessary.
- Performs a variety of administrative duties including supervising the program registration process; evaluates community needs and interests.
- Ensures that facilities, programs, and activities are meeting changing needs of the community.
- Recommends new recreation programs to meet community needs.
- Forecasts trends and oversees and participates in the development of curriculum; oversees staff responsible for promoting and developing marketing campaigns.
- Supervises the marketing of recreation programs to the community; supervises the design, preparation, and distribution of publicity including press releases, brochures, pamphlets, flyers, and printed schedules.
- Oversees the coordination and development of the monthly calendar of activities and special events.
- Oversees facility management for recreation centers including ensuring facilities are safe and properly maintained;
- Prepares and maintains a variety of reports and forms.
- Serves as the liaison for recreation programs with other divisions, departments, and outside agencies.
- Negotiates and resolves sensitive and controversial issues.
- Provides responsible staff assistance to the Parks and Recreation Director.
- Conducts a variety of organizational studies, investigations, and operational studies.
- Responds to and resolves difficult and sensitive citizen inquiries and complaints.
Desirable Qualifications
Knowledge of:
- Operational characteristics, services, and activities of a comprehensive recreation program.
- Advanced theories, principles, and practices in the field of recreation.
- Current trends in recreation/education/developmental programs.
- Advanced techniques of assessing program needs.
- Program content for specialized community activities.
- Techniques used in public relations and customer services practices.
- Advanced methods and techniques utilized in advertising and public information.
- Standard program evaluation methods.
- Rules and equipment used in recreation programs.
- Accounting, purchasing, and budgeting practices.
- Research and report writing methods and techniques.
- Project management skills.
- Local government organization and the functions and practices of a municipal recreation unit.
- Principles and procedures of record keeping and filing.
- Principles of municipal budget preparation and control.
- Principles of supervision, training, and performance evaluation.
- Modern office procedures, methods, and equipment including computers and supporting software applications.
- Methods and techniques of first aid and CPR.
- Appropriate safety precautions and procedures within the area of assignment.
- Pertinent federal, state, and local laws, codes, and regulations.
Ability To
- Oversee and participate in the supervision of a comprehensive recreation program.
- Oversee, supervise, and coordinate the work of lower level staff.
- Select, supervise, train, and evaluate staff; participate in the development and administration of division goals, objective, and procedures.
- Prepare and administer program budgets.
- Develop, plan, promote, and implement recreation programs. oversee and prepare publicity concerning new or ongoing recreation offerings.
- Elicit community and organization support for programs.
- Analyze and evaluate community needs and work with community organizations in developing recreation programs.
- Understand community needs in a variety of recreation areas and evaluate activities according to those needs.
- Plan, organize, and prioritize tasks.
- Exercise sound independent judgment within departmental guidelines.
- Interpret and apply the policies, procedures, laws, and regulations pertaining to recreation programs and functions.
- Respond to requests and inquiries from the general public.
- Operate office equipment including computers and supporting word processing and spreadsheet applications.
- Prepare clear and concise schedules and reports; interpret and apply federal, state, and local policies, laws, and regulations.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Minimum Qualifications
Education and Experience: Education equivalent to the completion of high school supplemented by two years of college courses in the field of recreation or a related field. Five years’ experience in community and/or youth recreation or comparable setting. A bachelor’s degree in Recreation Administration, Public Administration or a related field is desired.
Other Qualifications
Possession of a valid Class C motor vehicle operator's license from the State of California and an acceptable driving record.
Physical Demands
Ability to sit, stand,stoop or bend for up to two hours at a time.
Ability to lift up to 50 pounds.
Ability to get from one location to another in the course of doing business.
Ability to see and hear.
Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be a comprehensive list of responsibilities, duties, and requirements. When appropriate, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Application Process
Along with your online application, please submit a resume.
Employee Benefits
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Vacation Leave: Accrue at a total of 120 hours per year of employment for a maximum of 320 hours.
Administrative Leave: 40 hours per fiscal year.
Holidays: 13 Holidays = New Year's, Martin Luther King, President's, Memorial, 4th of July, Labor, Veteran's, Thanksgiving (2 days), Christmas Eve, Christmas and 2 Floating Holidays
Sick Leave: Maximum Accrual Balance = 240 Hours (96 Hours Annually)
Medical Insurance: Medical Insurance Coverage provided by the California Public Employees Retirement System (CalPERS). 100% paid for employee and 50% toward dependent coverage
. Lifetime benefit of 50% for retiree and 25% toward dependent coverage is available to fully vested CalPERS members who retire with 5 consecutive years of full-time service with the City upon retirement.
Dental Insurance: Provided by Delta Dental: DeltaCare USA and Delta Dental PPO. 100% paid for employee only. Lifetime benefit for fully vested employees which is 5 years of full-time service with the City upon retirement.
Vision Insurance: Provided by VSP. 100% paid for employee only. Lifetime benefit for fully vested employees which is 5 years of full-time employment with the City upon retirement.
Life Insurance: $50,000 per full-time employee.
Disability: Provided for non-occupational accidents or illness. Premiums are paid by the City for full-time employees.
Retirement: The City participates in the CalPERS retirement system. Employees who are classic members of CalPERS, or an agency with CalPERS' reciprocity, will be enrolled in the 2.5% @ 55 benefit formula.
Effective January 1, 2013, new members to CalPERS or who have more than a six month break in service between employment in a CalPERS (or reciprocal) agency will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive the 2% @ 62 benefit formula.
All employees hired after January 1, 2012 are required to pay the full employee contribution to CalPERS.
Employee Optional Benefits Plan: The City provides $1,744.00 per fiscal year for each full-time employee to use for the sole purpose of payment of health insurance premiums.
Deferred Compensation: Each month, the City will match an employee’s contribution to the City-offered 457 plan, up to a maximum of 1.5% of the employee’s base salary.
Social Security: The City does not participate in Social Security. The City and employee both contribute 1.45% for Medicare.
01
Describe your direct experience in managing budgets and what role you have played in this capacity. (Please limit to no more than 500 words)
02
Tell us about a challenging personnel issue you have encountered and how you addressed the matter to gain compliance. (Please limit to no more than 500 words).
