The purpose of this classification is to conduct financial and control activities for all grant projects of the county, involving budget preparation, financial analysis, and producing financial reports. This is an intermediate professional classification responsible for reporting and tracking the funding of the County's grants in a manner that allows for sound management of the County's grants. The work involves reporting on the status, for all grant projects; submits recommendations to assist management in making financial decisions; ensures adherence to and implementation of applicable Federal and State laws as well as County policies and procedures. A high degree of integrity and accuracy is required to handle the County's grants.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Provides grant research with the Budget/Grants Manager, working with county departments to identify new grant opportunities for county services.
Coordinates implementation of, and compliance with, the county grant policy. Supports the Departments/Offices Grant Administrators with their responsibilities under the policy.
Reviews monthly grant reports for accuracy and timely submission. Prepares annual SEFA schedule [Federal Grants] for the auditors and CAFR.
Assists with the preparation, review, and submission of grant applications. Determines county sources of matching funds.
Monitors compliance with approved grant agreements.
Assists with grant closings.
Assists with grant budget changes.
Monitors and provides assurance of receipt of county grant revenues.
Collects information, analyzes data, identifies trends, and makes recommendations to assist management in making financial decisions; prepares special grant reports; and designs and develops spreadsheets to conduct analysis and monitor grant transactions and program results.
Conducts research of department files, account records, hardcopy materials, Internet sites, or other sources as needed.
Prepares or completes various forms, reports, correspondence, annual financial reporting documents, cash flow reports, special reports, spreadsheets, or other documents.
Receives various forms, reports, correspondence, annual budget documents, budget reports, meeting agendas, audit reports, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, financial, e-mail, Internet, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner.
Communicates with supervisor, County officials, employees, other departments, banking personnel, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Attends meetings, participates on committees, and makes presentations as needed.
Maintains a comprehensive, current knowledge of applicable laws, regulations, standards, and guidelines; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends seminars, workshops, and training sessions as appropriate.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
Provides assistance to other employees or departments as needed; performs other related duties as required.
Bachelor's degree in Accounting, Finance, Business/Public Administration, or closely related field; supplemented by three (3) years previous experience and/or training that includes grant writing and administration, municipal budget development, financial analysis, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
