Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on…
The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship help employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence, and a “drive” for accuracy to join our Public Safety Department. This position requires a solid background of advanced fire safety skills. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports The District and its surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge skills in support of the Public Safety department. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.
Competitive Benefits as a full-time employee of the District include:
- Medical Insurance (fully paid for employee single coverage)
- Voluntary health benefits, including Dental and Vision Insurance
- 401(a) Retirement Plan, with contributions funded by the District
- 457(b) Retirement Plan, permitting employee pre-tax deferrals
- Flexible Spending programs for both Medical and Dependent Care
- Employee Assistance Program
- Paid Time Off
- Tuition Reimbursement
- Public Service Loan Forgiveness Eligible
- Tier 2 qualifying organization for The Villages Charter School
Job Summary
The Deputy Chief of Administration reports to the Fire Chief and is responsible for administrative work assisting in the overall operation of the public safety department, including but not limited to policy development, budgeting, purchasing, hiring, and investigation of personnel matters. The position provides administrative direction and coordination of subordinate officers of the department, Emergency Manager, Fire Marshal, Division Chief of Administration, Professional Standards, Data Analyst, and Finance Coordinator.
The position understands, supports, and champions the key components of Commission of Fire Accreditation International (CFAI), self-assessment, standards of cover, hazard-risk analysis, and strategic planning.
The position strives towards maintaining the psychomotor skills that a Deputy Fire Chief might be required to perform within defined job responsibilities, including emergency fireground operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, But Not Limited To)
Administrative
- Performs administrative and supervisory work, assisting in the overall operation of the department.
- May assume responsibilities of the Fire Chief in his/her absence and report to District Manager as required.
- Responsible for administrative direction and leadership of all processes to attain and retain accreditation by the Commission of Fire Accreditation International (CFAI).
- Provides oversight, conducts research, develops, reviews and recommends modifications to departmental policies, procedures, and standards of service.
- Serves as the department liaison for all Human Resources related issues.
- Oversee investigations regarding Public Safety Department personnel and / or activities.
- Serves as negotiator in collective bargaining.
- Oversee the records management system (RMS) for the collection of data regarding all programs of the department and direct/coordinate the reporting of information from the RMS to measure performance.
- Lead in Administrative issues related to automatic aid, mutual aid, 9-1-1 dispatch, and ambulance transport.
- Analyze, identify solutions and recommend proposed actions to Fire Chief &/or designee for towards positive and timely resolution.
Budget/Finance
- Serves as lead in the development, implementation, and administration of the department’s budget.
- Responsible for identifying, securing, and administering grant funds for special programs and projects.
- Provides weekly and monthly updates relative to the status of departmental budget and special projects.
- Prepare monthly internal budget reports.
- Prepare 5-year Capital FFE plans.
- Prepare and conduct in-service training for VPSD staff on all financial related issues.
- Prepare budget presentations for all meetings, attending meetings as required.
- Resolve to a swift conclusion all budget conflicts that may arise.
- Prepare budget resolutions and fund transfer documents.
- Provides oversight of all procurement activity through review and approval of purchase requisitions, p-card payments, and check requests.
- Participates in the procurement and maintenance of fire / Fleet rescue apparatus and equipment, medical equipment and supplies, station equipment and supplies.
- Maintain and update cash handling procedures, do spot checks/audits throughout the year.
- Prepare and review account analysis for all department accounts in the general ledger to maintain budgeted dollar amounts.
- Review, approve, and process the bills and invoices for the Public Safety Department.
Payroll
- Serves as departmental liaison with District payroll relative to payroll procedures.
Operations
- Responds, as necessary, to emergency incidents and serves as incident commander.
- Ensures compliance with medical protocols, VPSD policies and procedures, and District policies.
- Ensures the proper security and administration of controlled narcotics.
- Ensures compliance with State of Florida laws, regulations, and codes pertaining to Emergency Medical Services and fire services.
Planning
- Leads the development of long-range planning for the department, provides oversight of all master, strategic, and action plans.
- Assists the Fire Chief in the development and maintenance of all formal agreements and contracts, such as mutual aid, automatic aid, and medical direction.
General
- Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending and conducting meetings, answering the telephone.
- Responsible for the management and oversight of the hiring process, employee requisition request, communications with applicants, review, evaluation, ranking, and selection.
- Responsible for the oversight of promotional and assessment centers utilized by VPSD.
- Cultivates and maintains effective working relationships within the department, the District, as well as outside of the organization.
- Supervises subordinate personnel through the department’s chain of command. This includes staffing standards, organizing, selecting or recommending selection, assigning and evaluating work, counseling, disciplining, and recommending termination.
- Reviews reports submitted by subordinates for completeness and accuracy; ensures the proper documentation of all emergency incidents and responses.
- Advises and makes decisions on unusual and difficult problems encountered by subordinate officers.
- Remains available 24 hours per day, seven days per week, for emergency response.
- Attends training, conferences, seminars, and meetings to remain knowledgeable of modern fire/rescue response operations and administration; maintains required certifications.
- Provides public presentations on behalf of the Fire Chief.
- May fill the role of Deputy Chief of Operations in his/her absence.
- Fills Command Staff or General Staff positions as assigned during major emergency operations.
Additional
- Performs other duties as assigned.
- May be expected to perform additional duties in an emergency.
ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)
- Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.
- Provides world class customer service.
- Models behavior to the District Core Values at all times.
MINIMUM EDUCATION AND EXPERIENCE (Includes, But Not Limited To)
- Bachelor’s Degree (Master’s preferred) from a regionally accredited college or university in Public Administration, Management, Business Science or technical field.
- Advanced education desired, or any equivalent training and experience which provides the required knowledge, skills, and abilities.
- Progressively responsible professional experience may be substituted on a year for year basis for the college degree.
- Prior experience with state / local government preferred.
- Ten years’ experience in progressive leadership positions.
MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS
- Certified Florida Firefighter (per F.S.S. 633).
- Fire Officer 1, 2, 3 and 4 (desired).
- State of Florida Paramedic certification.
- Valid Florida Driver’s License required.
- Required FEMA (ICS) certifications must be completed within six months of hire.
- All candidates and employees must successfully pass background and drug screening.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to)
Knowledge
- Proficient personal computer skills and basic intermediate (or better) level in knowledge of Microsoft packages involving Word, Excel, Outlook, Access and Power Point.
- Proficient in Emergency Reporting.
Skills
- Ability to be well-organized & successfully multi-task in a fast-paced professional environment to meet multiple demanding deadlines.
- Excellent written skills.
- Successfully interact with others to include courtesy, tact and diplomacy.
- Ability to exhibit excellent verbal communication skills and professional appearance.
- Proven ability and commitment to provide excellent customer service experience to all internal and external customers.
- Strong work ethic, attention to detail, ability to work unsupervised.
- Plan, program, organize, and execute assigned projects.
Abilities
- Proficient in operating emergency vehicles and radios.
- Ability to properly utilize personal protective equipment for firefighting operations.
- Read and interpret blueprints, apply codes, policies, regulations, contract administration, bidding and budget management.
- Provide/gather information, assign and follow up on work duties, and establish effective relationships.
- Successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information.
- Successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner.
- Confidently and successfully communicate, and positively problem solve, with diverse members of the public.
- Actively support and exemplify the Core Values, Mission and Vision of the District.
EQUIPMENT
Position regularly requires the use of office equipment, including but not limited to, telephones, personal computers and productivity software, copier, printers, scanners, and fax machine.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS (Includes, but not limited to)
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee will be exposed to the following:
- Successfully work under various conditions, inside and outside environment and work with others in stressful situations.
- May be required to work in adverse weather conditions (i.e., hurricanes, thunderstorms, etc.).
- May be required to work different schedules prior, during and following EOC activation and special events.
Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the following applies:
- Regularly required to sit, use hands to finger, handle, or feel; talk or hear; balance or stoop, kneel, crawl, or crouch.
- Vision abilities required include close vision, distance vision, color vision, peripheral vision, night vision, depth perception, and ability to adjust focus.
- Must be able to lift packages and equipment weighing 50 lbs.
- Capable of operating in personal protective clothing and self-contained breathing apparatus under the adverse conditions found in firefighting operations.
