About The Agency
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
- We maintain building and resident safety and health.
- We create opportunities for New Yorkers through housing affordability.
- We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team
The Office of Enforcement and Neighborhood Services (OENS) leads the agency’s effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health. OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations.
The Office of Enforcement and Neighborhood Services is composed of six divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), and Emergency Operations and Enhanced Enforcement Division (EOD).
Your Impact
Under the general direction of the Director of the Procurement Unit, and/or the supervisor within that unit, within the Emergency Operations Division (EOD), the successful candidate will exercise independent initiative and judgment performing various tasks involved in the preparation, solicitation, award, registration, renewal & modification of construction and services Contracts necessary for HPD to implement its community development programs. All work is performed in accordance with agency, city, state and federal requirements and procedures including those of the Procurement Policy Board and the Mayor's Office of Contracts.
Your Role
You will perform as a Community Associate/Issuer in the Emergency Operations and Enhanced Enforcement Division (EOD) Procurement Unit (Small Purchase). The selected candidate will be responsible for, but not be limited to the following:
Your Responsibilities
- Under supervision, performs moderately difficult and responsible clerical work.
- Under supervision, solicit bids for construction work related to building maintenance.
- Under direction, prepare bid packages for final approval, printing reports and informs the winning vendor.
- Create and maintain procurement bid packages and other miscellaneous paperwork.
- Make and answer phone calls and take messages from vendors and site office related to work.
- Manage a portfolio of contract actions, multi-tasking to keep them all moving along.
- Primary focus will be on processing small purchase awards for registration, utilizing the FMS 5+10 procurement method, registering such awards utilizing requisitions (RQC1s) and contracts (CT1s).
- Serve as the point of contact for vendors being considered for contract award or renewal, or whose contract is being amended or modified.
- Serve as the point of contact for Agency personnel involved with contract actions, providing authoritative interpretation of complex problems, and technical assistance and training to subordinate staff in techniques of program implementation and management where necessary.
- Request, receive and evaluate information and documents required for the contract action. Address inconsistencies and errors directly and escalate their handling when necessary.
- Prepare letters and memoranda, forms, and submission packages.
- Utilize PASSPort and FMS information systems, as well as various web-based resources, to retrieve data and to enter contract actions for subsequent registration.
- Access and maintain unit files.
- Address various obstacles delaying the registration of actions and escalate their handling when necessary.
Minimum Qualifications
Qualification Requirements
- High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
- Education and/or experience which is equivalent to "1" above.
Preferred Skills
- Candidates must have 2 years’ experience in processing FMS 5+10 procurements to registration, including processing requisitions (RQC1s) and contracts (CT1s). - Candidates must have construction experience - Candidates must have 2 years’ experience in the process of determining a vendor’s responsibility utilizing PASSPort and other data sources. - Candidates must be proficient with PC software applications such as: Excel, and Microsoft Word. - Candidates must possess good verbal communication skills. - Candidates must have the ability to work both independently and as part of a team.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
