GENERAL STATEMENT OF JOB
Reporting to an Assistant City Manager, this newly created, hands-on leadership position leads the Grants Division within the City Manager’s Office. The successful candidate will provide oversight and support citywide. The candidate must organize, multitask, and maintain effective working relationships and communications with grantors, department staff, management, and other stakeholders. In addition, the candidate will need to ensure compliance with laws, work to update policies and procedures, and lead the development of a centralized grant management office.
This classification aims to manage the operations and multifaceted programs and services within the Grants Division to provide for the changing needs of the City of South Fulton and its residents, businesses, and visitors. Responsibilities include managing assigned staff, developing program goals and objectives, conducting long-range program planning, and developing and implementing policies and procedures related to program activities.
Specific Duties And Responsibilities
- Lead and manage the Grants Management Office; engage in strategic planning around citywide grants policy and metrics, grant compliance best practices; and outline and monitor reporting and compliance requirements citywide.
- Engage stakeholders with regular communication, toolkits, and guidance.
- Monitor City-wide grant revenue receipts, draw-downs, and spending to identify potential issues early.
- Guide departments about best grant management practices, such as allowable costs, record-keeping, and sub-recipient monitoring.
- Develop related grants management reports, such as a quarterly grant projection.
- Communicate the quarterly projection report to Administration leadership and other stakeholders, such as the City Council.
- Develop a final fiscal-year closeout report on grant performance that shows the grant results for the fiscal year, any surplus/deficit recorded, and the impact on the General Fund.
- Lead the development of citywide training materials related to grants.
- Lead the development, implementation, and update process for grant policy citywide, including ensuring regular review and assessment of city compliance.
- Prioritize and review the work of assigned staff to assure work quality and the timely accomplishment of assigned duties and responsibilities.
- Select, train, supervise, mentor, and evaluate the work of assigned staff.
- Develop, revise, and implement department goals, objectives, policies, procedures, and work standards.
- Understand and adhere to organizational Customer Service Standards and standard City business processes and rules.
- Cultivate and maintain positive relationships with current and potential grantors.
- Engage in regular communications with grant-making organizations to strengthen partnerships and explore collaboration opportunities.
- Represents the organization at relevant networking events and conferences.
- Develop both short and long-term financial forecasting models.
- Review revenue and expenditure-related forecasts from the State and County for impacts on the City budget.
- Provide grants management services, including research, planning, and grant writing in coordination with City departments.
- Identify potential funding sources, including foundations, government agencies, corporations, and other grant-making entities.
- Research and track grant opportunities using the City’s grants management system while staying informed about relevant grant programs and deadlines.
- Collaborate with program managers and other team members to gather data and information needed for grant proposals.
- Ensure that grant applications are submitted accurately and on time.
- Oversee the preparation and submission of timely grant reports to funders, highlighting program accomplishments and outcomes.
- Ensure that the organization complies with all grant-related regulations and reporting obligations.
- Organize and manage internal department collaboration with the Finance Department related to grants.
- Perform other related duties as assigned.
MINIMUM EDUCATION AND TRAINING
- Bachelor’s Degree in Finance, Economics, Business or Public Administration, Accounting, or a closely related field.
- Six (6) years of progressive work experience in grants administration, of which two years are in a management/supervisory role related to the position's responsibilities.
- Familiar with government grants programs, regulations, and compliance requirements.
- Must possess and maintain a valid State of Georgia Driver’s License.
Skills
- Knowledge of the principles, practices, and procedures of business and public administration, including but not limited to operational functions of the Finance Department and Grants Management Office.
- Extensive knowledge of federal rules and regulations related to grants.
- Knowledge of standard office management methods.
- Knowledge of organizational structure, staffing patterns, and administrative controls.
- Ability to plan, organize, and direct the work of others.
- Ability to present recommendations clearly and concisely.
- Ability to exercise judgment and discretion in applying departmental policies, laws, rules, regulations, and procedures.
- Ability to develop and implement program procedures.
- Ability to speak and write effectively, including the ability to speak effectively in legislative forums, workgroups, business, and community forums.
- Ability to maintain confidentiality of sensitive information.
- Ability to communicate effectively with co-workers, staff of other agencies, and the public.
- Strong computer skills and proficiency with Microsoft, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational skills and leadership.
