Administrative Services Senior Manager (Health, Housing & Human Services)
Job ID: 107702
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLOSE DATE
This position will remain open until filled.
The first application review will be Monday, December 30, 2024.
• Anticipated close date is Monday, January 13, 2025.
• We reserve the right to close this recruitment at any time on or after that date.
PAY
Annual Pay Range: $97,870.72- $132,125.30
Hourly Pay Range: $47.053231 - $63.521781
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
This is a full time non-represented group 2 County position
https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
Join Our Team as a Senior Administrative Services Manager!
Are you ready to take on a rewarding and challenging leadership role that makes a real difference in people's lives? Clackamas County's Health, Housing, and Human Services Department (H3S) is seeking a dynamic Senior Administrative Services Manager (ASM) to join our team!
This is a unique opportunity to utilize high-level government experience and strong leadership skills to support a mission-driven organization that delivers a wide range of critical safety net services to the community. You'll be part of a collaborative, multi-disciplinary team focused on improving the health and well-being of Clackamas County residents.
The public sector offers a wealth of opportunities for professional growth and development, and Clackamas County is committed to nurturing your talent. If you're looking for a challenging role where you can lead, make an impact, and grow this position is for you!
Take the next step in your career—apply today and become part of a team that is shaping the future of Clackamas County!
Clackamas County's Health, Housing and Human Services (H3S) Department serves individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience. With a budget of over $500 million and 800 FTE, H3S is Clackamas County's largest provider of safety net services. The department Director's Office supports the department's six divisions, each of which are dedicated to unique but interconnected services that ensure healthy families and strong communities: Behavioral Health; Children, Family & Community Connections; Health Centers; Public Health; Social Services; and Housing & Community Development.
POSITION OVERVIEW
The Administrative Services Manager, Senior (ASM, Sr.) will work with the Director and Deputy Directors to plan, organize, and direct the central administrative functions for the department and serve as an executive management liaison to division leadership and other County departments, including the internal service departments. The ASM, Sr. will have department-wide oversight over a diverse range of administrative functions, including budget and finance, procurement and contracts, labor relations, and policy development. The ASM, Sr. will also be responsible for initiating, planning, executing, monitoring, and ensuring the successful completion of special projects and initiatives to ensure that the department operates efficiently and in alignment with its mission and objectives.
The ASM, Sr. will supervise administrative and professional staff within the H3S Director's Office and will work with all division directors on administrative aspects of program planning, policy development, and intergovernmental activities. As a key member of the Director's Office leadership team, the ASM, Sr. reports to the Director of H3S or their designee and will have full responsibility as designee should the Director and Deputy Directors be absent.
JOB RESPONSIBILITIES
H3S is dedicated to serving communities by providing equitable access to high quality healthcare, housing, and services that strengthen social and economic resilience.
A key responsibility of the Administrative Services manager, Senior (ASM, Sr.) is to assist the H3S Director's Office to optimize department operations on policy, performance, with an emphasis accounting and budget management.
The ideal candidate for the Administrative Services Manager, Senior position will be an experienced, results-driven leader with a strong background in administrative functions, financial management, accounting, project oversight, and performance improvement. Key qualifications include: operational leadership, project management, system and process development, and performance improvement. This role plays a critical part in advancing the department's goals of increased efficiency, effectiveness, and quality in all areas of service provision.
The ideal candidate for the Administrative Services Manager, Senior position will be an experienced, results-driven leader with a strong background in administrative functions, financial management, project oversight, and performance improvement. Key qualifications include:
• Leadership & Adaptability: Proven experience in managing teams, providing strategic direction, and leading organizational change within a public sector or complex environment. Ability to deal with ambiguity, learn quickly, identify key issues, make recommendations, and support decisive decision making.
• Operational Expertise: Strong skills in budgeting, accounting, finance, procurement, contract management, human resources, and project management, with the ability to oversee multiple administrative functions and ensure compliance with regulations.
• Communication & Collaboration: Excellent interpersonal and verbal and written communication skills for working with division leaders, external stakeholders, and the public.
• Staff Development: Experience in supervising, mentoring, and developing administrative and professional staff to achieve departmental goals.
• Regulatory Knowledge: Deep understanding of applicable federal, state, and local regulations impacting public services and human services
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of eight (8) years of experience in a related field that would provide the required knowledge and skills to perform the duties of the role
• At least five (5) years of experience with budget development, implementation, administration and management, along with governmental fiscal management and accounting
• Experience with procurement, contract development and contracts management
• Operational and administrative experience, including developing and implementing program policies, operational procedures, strategies and/or methods
• Experience leading cross-functional teams and managing projects
• Experience applying principles, methods and techniques of public and/ or business administration, organizational development, and personnel management
• Experience with the development of compliance monitoring programs for both internal and subcontracted services and working with a county auditor or similar
• Experience planning and organizing resources to achieve program goals, quality improvement, productivity and effectiveness
• Demonstrated commitment and experience advancing equity and diversity in a workplace or community setting
Pre-Employment Requirements:
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. You'll be part of a collaborative, multi-disciplinary team focused on improving the health and well-being of Clackamas County residents.
The public sector offers a wealth of opportunities for professional growth and development, and Clackamas County is committed to nurturing your talent. If you're looking for a challenging role where you can lead, make an impact, and grow this position is for you!
Take the next step in your career—apply today and become part of a team that is shaping the future of Clackamas County!
Clackamas County's Health, Housing and Human Services (H3S) Department serves individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience. With a budget of over $500 million and 800 FTE, H3S is Clackamas County's largest provider of safety net services. The department Director's Office supports the department's six divisions, each of which are dedicated to unique but interconnected services that ensure healthy families and strong communities: Behavioral Health; Children, Family & Community Connections; Health Centers; Public Health; Social Services; and Housing & Community Development.
POSITION OVERVIEW
The Administrative Services Manager, Senior (ASM, Sr.) will work with the Director and Deputy Directors to plan, organize, and direct the central administrative functions for the department and serve as an executive management liaison to division leadership and other County departments, including the internal service departments. The ASM, Sr. will have department-wide oversight over a diverse range of administrative functions, including budget and finance, procurement and contracts, labor relations, and policy development. The ASM, Sr. will also be responsible for initiating, planning, executing, monitoring, and ensuring the successful completion of special projects and initiatives to ensure that the department operates efficiently and in alignment with its mission and objectives.
The ASM, Sr. will supervise administrative and professional staff within the H3S Director's Office and will work with all division directors on administrative aspects of program planning, policy development, and intergovernmental activities. As a key member of the Director's Office leadership team, the ASM, Sr. reports to the Director of H3S or their designee and will have full responsibility as designee should the Director and Deputy Directors be absent.
JOB RESPONSIBILITIES
H3S is dedicated to serving communities by providing equitable access to high quality healthcare, housing, and services that strengthen social and economic resilience.
A key responsibility of the Administrative Services manager, Senior (ASM, Sr.) is to assist the H3S Director's Office to optimize department operations on policy, performance, with an emphasis accounting and budget management.
The ideal candidate for the Administrative Services Manager, Senior position will be an experienced, results-driven leader with a strong background in administrative functions, financial management, accounting, project oversight, and performance improvement. Key qualifications include: operational leadership, project management, system and process development, and performance improvement. This role plays a critical part in advancing the department's goals of increased efficiency, effectiveness, and quality in all areas of service provision.
The ideal candidate for the Administrative Services Manager, Senior position will be an experienced, results-driven leader with a strong background in administrative functions, financial management, project oversight, and performance improvement. Key qualifications include:
• Leadership & Adaptability: Proven experience in managing teams, providing strategic direction, and leading organizational change within a public sector or complex environment. Ability to deal with ambiguity, learn quickly, identify key issues, make recommendations, and support decisive decision making.
• Operational Expertise: Strong skills in budgeting, accounting, finance, procurement, contract management, human resources, and project management, with the ability to oversee multiple administrative functions and ensure compliance with regulations.
• Communication & Collaboration: Excellent interpersonal and verbal and written communication skills for working with division leaders, external stakeholders, and the public.
• Staff Development: Experience in supervising, mentoring, and developing administrative and professional staff to achieve departmental goals.
• Regulatory Knowledge: Deep understanding of applicable federal, state, and local regulations impacting public services and human services
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of eight (8) years of experience in a related field that would provide the required knowledge and skills to perform the duties of the role
• At least five (5) years of experience with budget development, implementation, administration and management, along with governmental fiscal management and accounting
• Experience with procurement, contract development and contracts management
• Operational and administrative experience, including developing and implementing program policies, operational procedures, strategies and/or methods
• Experience leading cross-functional teams and managing projects
• Experience applying principles, methods and techniques of public and/ or business administration, organizational development, and personnel management
• Experience with the development of compliance monitoring programs for both internal and subcontracted services and working with a county auditor or similar
• Experience planning and organizing resources to achieve program goals, quality improvement, productivity and effectiveness
• Demonstrated commitment and experience advancing equity and diversity in a workplace or community setting
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position may be eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs, after successful completion of onboarding and training. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.
Behavioral Health
Children Family & Community Connections (CFCC)
Health Centers
Public Health
Social Services
Housing & Community Development
Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.
Learn more about http://www.clackamas.us/h3s/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
E.D. Barnett, Recruiter EBarnettHerro@clackamas.us
To apply, visit https://apptrkr.com/5852556
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