Recruitment Information

Recruitment Number 208124 - Downtown, Oahu Employment Only

This position is with the Department of Health, Developmental Disability Division.

Duties Summary

Assist the Chief of the Developmental Disabilities Division in developing and administering the administrative aspects of the Division's programs and operations. This may include coordinating and reviewing personnel actions and services; initiating, formulating, interpreting and implementing administrative policies, practices and procedures; assisting in the preparation of proposed legislation; conducting operational studies; preparing various budgetary reports; providing consultation to Divisional staff on administrative practices, controls and requirements; supervising subordinate staff; and performing other related duties as required.

Minimum Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Note: Your calculation of experience must be based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

To qualify, you must meet all of the following requirements:

Education: A bachelor's degree from an accredited four year college or university.

Excess work experience of the types and quality described below, or any other progressively responsible professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis.

General Experience: One and one-half years of business administration, public administration, or other responsible experience which required a high degree of analytical skill (e.g., management analysis, budget analysis, program analysis) and which involved evaluating and improving elements such as managerial policies, systems, work methods and practices, personnel needs and utilization, and quality of services rendered, of an operating program.

Specialized Experience: Two years of administrative and/or analytical experience of the type and quality described in General Experience above involving or directed at a public health program which demonstrated that the applicant possesses knowledge of public health programs, plans, policies, procedures, etc.

Substitution Allowed: A master's degree in public health administration, public administration, or business administration from an accredited college or university may be substituted for one year of the required General Experience.

02123:103196:13:SW

Other Information

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes.

Your Job Benefits With The State Of Hawai'i

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.

A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.

With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.

Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.

Paid Sick Leave

You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.

Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance

The State provides a free life insurance policy for employees.

Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.

Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security

As an employer, the State also contributes to an employee's social security account.

Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.

Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.

Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.

The State of Hawaii is an Equal Opportunity Employer

Revised 01/13

01

Required Supplemental Questions.

The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions.

In general, proof of education obtained from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Any information you submit may be verified. Supporting documents must be submitted within five working days of the filing of your application. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

I acknowledge I have read and understand the above information.

02

EDUCATION REQUIREMENT

Do you possess: A) a Bachelor's degree from an accredited university or 4-year college; or B) a combination of education and experience that would be equivalent to completion of an accredited Bachelor's degree?

If you wish to receive credit for your college or university education, you MUST submit a copy of your OFFICIAL transcripts, identified by job title and recruitment number, as verification.

If you are using excess work experience to fulfill the Education Requirement, be sure to fully address this work experience in the experience portion of your application.

03

Substitution Of Education For Experience

Are you substituting an appropriate Master's degree for part of the required experience? If so, you MUST submit copies of your OFFICIAL transcripts, identified by job title and recruitment number, as verification.

04

General Experience

NOTE: IF YOU ARE USING EXCESS SPECIALIZED EXPERIENCE TO FULFILL THE GENERAL EXPERIENCE REQUIREMENT, YOU MAY INDICATE "SEE RESPONSE TO QUESTION 5."

Provide the following information For EACH position where you are claiming General Experience. All employers listed should also be listed on your application. Treat each position SEPARATELY. CLEARLY LABEL EACH RESPONSE.

Name of employer, your job title, dates of employment (from/to, MONTH/year), and number of hours worked per week.
A description of this employer. Was this a government agency, private corporation, etc.? What were its major sections or units? What kinds of products or services did it provide? To whom (describe clientele served)?
Which section did you work for? What was its main focus? How many and what kind of staff did it employ (number, job titles)?
What was the primary function of your position?
Describe in detail, your experience, if any, in: 1) fiscal management and recordkeeping; 2) human resources management; 3) program evaluation and analysis; 4) budgeting; 5) management analysis; 6) procurement; 7) contract administration; 8) records and information systems management. Address each area separately. Include examples of analyses you conducted, your specific role in these analyses, the analytical methods you used and the types of reports you prepared. On average, how often did you conduct these evaluations and analyses (e.g., once a week)?
What kinds of improvements did you develop and implement? What were the results of these improvements?
How did your responsibilities and authority differ from your supervisor's?
Describe any supervisory duties you performed in this position. Give the numbers and titles of your subordinates (e.g., 3 Accountants, 1 Bookkeeper). Give examples of difficult problems you assisted your subordinates with.

05

Specialized Experience

NOTE: THIS EXPERIENCE MAY NOT BE GAINED CONCURRENTLY WITH THE GENERAL EXPERIENCE.

Give the following information For EACH position where you are claiming Specialized Experience. All employers listed should also be listed on your application. Treat each position SEPARATELY. CLEARLY LABEL EACH RESPONSE.

Name of employer, your job title, dates of employment (from/to, MONTH/year), and number of hours worked per week.
Describe this employer. Was this a government agency, non-profit agency, etc.? How did this agency's mission focus on PUBLIC HEALTH? What populations did it serve?
Which section of your agency did you work for? What was its major focus? What kind of staff did you work with (e.g, 3 Social Workers, 2 Psychologists)?
What was the main function of your position?
Describe in detail, your experience, if any, in: 1) fiscal management and recordkeeping; 2) human resources management; 3) program evaluation and analysis; 4) budgeting; 5) management analysis; 6) procurement; 7) contract administration; 8) records and information systems management. Address each area separately. Describe the types of evaluations you conducted, your role in these analyses, the analytical methods you used to evaluate public health programs and the kinds of reports you prepared. On average, how often did you conduct these analyses (e.g., once a week)?
How did you apply knowledge of PUBLIC HEALTH programs, laws, etc.? Cite specific laws, programs, etc. you worked with.
What types of improvements did you develop? How did they impact public health services?
How did your duties and authority differ from your supervisor's?
Describe any supervisory duties you performed. Give the numbers and titles of your subordinates (e.g., 3 Accountants). Give examples of difficult problems you assisted your subordinates with.

06

Additional Information

Do you have any other information related to this position that you would like us to consider? If no, so state. If yes, provide the information in the space below or if you need additional space, submit a hard copy paper addendum to our office identified by job title and recruitment number.

07

Supporting documents such as transcripts, driver’s license, or professional licensure as described in the job posting must be on file with the Department of Human Resources Development (HRD) to complete your application. Note: You must re-submit supporting documents to HRD if they were submitted:

to the City & County of Honolulu;
to the Hawaii State Judiciary;
to the Hawaii Department of Education;
to HRD prior to July 2006.

Please Select From One Of The Statements Below

Supporting documents are attached.
Supporting documents were previously submitted to the State of Hawaii, Department of Human Resources Development.
Supporting documents are forthcoming and will be mailed to: Department of Human Resources Development, 235 S. Beretania Street, Room 1100, Honolulu, HI 96813.
Required Question

City of Prescott jobs

Deputy City Manager