Position open until filled.

Effective - 10/01/2024 - $27.58/hr

(Positions to be filled after 10/01/2024)

To read the full job description, click here:

BRIEF DESCRIPTION:

Under general direction, this position assists in managing the City Secretary’s Office (CSO) daily operations and performs a variety of technical and specialized administrative duties involving the management of municipal records and actions of the City Council. Assists in the administration of City elections, performs complex research, provides support in implementing and monitoring internal programs for boards/commissions/committees and special projects, and ensures work quality and adherence to policies and procedures.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of Municipal Clerk principals and government operations
Knowledge of current and/or new regulation within areas of responsibility at a high proficiency
Ability to analyze complex problems, identifying possible solutions while considering consequences, and collaborate for the implementation of solutions in support of goals
Ability to prioritize, organize, and manage multiple simultaneous projects
Ability to read and interpret legal documents, reports, letters and budget information
Ability to learn other employees’ job functions (cross-trained) within the City Secretary’s Office to maintain continuity of service in the many complex duties/operations of the office
Maintains professional integrity, creativity, and problem solving
Ability to learn and maintain a general knowledge of all City of Cleburne department functions
Ability to delegate work to other employees as requested by the City Secretary
Possess proficiency in the application of correct business English, spelling, and mathematics calculations
Ability to prepare and/or analyze various complex documents and with strong independence
Ability to thoroughly and accurately proof read and edit lengthy and complex documents
Possess excellent organizational skills and attention to detail
Ability to work under pressure while delivering high quality work in accordance with assignment deadlines
Ability to develop and maintain positive working relationships with fellow employees, elected officials, citizens, and members of the public
Ability to maintain confidentiality when working with sensitive information and to comply with all record retention laws

EDUCATION AND EXPERIENCE:

High School Diploma required

Associate’s Degree in Business Administration, Communications, Public Administration or a related field, and three (3) years of experience in a municipal or government setting, or

Five (5) years of progressively responsible experience in a municipal clerk’s office being highly desirable; or

Any equivalent combination of education, training and municipal government experience which provides the required knowledge, skills, and abilities may be considered

Certified Texas Registered Municipal Clerk (TRMC) is preferred, or the ability to obtain TRMC within three (3) years of hire.

Supervisory experience is preferred

CERTIFICATES AND LICENSES REQUIRED:

A Valid Class C Texas driver license and the ability to maintain a satisfactory driving record

Texas Open Government certifications for the Texas Public Information Act and Open Meetings Act

Notary Public Commission, or the ability to obtain within 60 days of employment

ENVIRONMENTAL FACTORS AND SAFETY HAZARDS:

Primarily an indoor environment with the ability to operate outdoors when needed. May be exposed to extreme heat and cold during summer and winter months.

TOOLS AND EQUIPMENT USED:

Standard office equipment including multi-line telephone, computer, multi-purpose printer/copier/scanner, stand-alone network printer, calculator/adding machine, postage meter, document shredder, etc.

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